Statement of Work (SOW).docx

Statement of Work Walter Reed National Military Medical Center (WRNMMC)

DEPARTMENT OF SURGICAL SERVICES

MOBILE STERILIZATION UNIT

1. Background: The Walter Reed National Military Medical Center’s (WRNMMC) primary mission is to ensure the readiness and care of the Uniformed Services and their families. It leads military medicine through outstanding patient-centered care, innovation, and excellence in education and research. WRNMMC provides comprehensive care to prevent disease, restore health, and maximize readiness. It also cares for the President and Vice-President of the United States, Members of Congress, and Justices of the Supreme Court. In addition, when authorized, WRNMMC provides care for foreign military and embassy personnel.

The Director of Surgical Services (DSS) at WRNMMC needs to urgently lease a Mobile Sterile Processing System because significant restoration and repairs will be taking place in the Sterile Processing Department. This project might require several years to finish. The Mobile Sterilization System will serve as a supplemental capability to support approximately 300 surgical sets per day, totaling about 6,000 surgical sets per month. The mobile unit will not serve as the primary processing site but will instead provide on-site sterile services for emergency use, rapid turnovers, late loaner processing, and clinical support during the installation of new sterile processing units.

2. Scope of Work: The Contractor shall provide all resources necessary to accomplish the deliverables described in this statement of work (SOW), except as specified as Government furnished. Mobile Sterilization Unit will be staged at Walter Reed National Military Medical Center, Building 55 loading dock, 4484 Palmer Rd N, Bethesda, MD 20814.

3. Description: The Contractor shall provide a fully functional Mobile Sterilization Unit capable of accommodating ten staff members. The unit shall be delivered, set up, commissioned, decommissioned, and certified by the Contractor.

The mobile unit shall provide a complete and efficient on-site solution for sterile processing, adhering to a strict two-zone workflow (decontamination and sterilization) for maximum safety and compliance.

Key Features:

a. Sterilization:

· Two integrated clean steam vacuum/gravity sterilizers, each with a 24 US Tray capacity per cycle, ensure rapid and effective sterilization.

· Included load racks and specialized transport trolleys to streamline the sterilization process.

b. Preparation and Packing:

· Dedicated preparation and packing areas feature spacious worktables and adjustable workstations with integrated accessories (keyboard/monitor/mousepad area, overhead light, power strip, storage, magnifying light).

c. Washing and Disinfection:

· Two high-capacity washer/disinfectors to provide efficient cleaning and disinfection, processing 40-48 US Trays per hour.

· Heavy-duty wash carts with specialized transport trolleys to facilitate smooth instrument handling.

d. Additional Equipment:

· An ultrasonic cleaner to ensure thorough cleaning of intricate instruments.

· A three-sink workstation with air/water guns, dedicated water lines (critical, sprayer, utility), and an air compressor to provide a dedicated area for manual cleaning.

· A pass-through window to maintain the separation between zones while facilitating seamless instrument transfer.

e. Water System:

· A mobile water solutions trailer that houses a fully integrated water treatment and monitoring system.

· Features should include single-point site water connection, AAMI TIR 34:2014 compliant critical water system, reverse osmosis (RO) system, UV irradiation, submicron filtration, and water quality sampling ports.

f. Environmental Controls:

· The unit shall be equipped with an HVAC system, heat index package, and cold weather package to ensure optimal operating temperatures and environmental control regardless of external conditions.

g. Comprehensive Services:

· Unit commissioning services to include delivery, installation, setup, and comprehensive staff training on operation and maintenance.

· Ongoing water quality services to ensure compliance and optimal performance of the integrated water system.

h. Biomed and Facilities repair:

· Biomed repair request for down equipment in the SPD Trailer will be completed within 24hrs of reporting.

· Facility repair requests will be completed within 24hrs of reporting.

4. SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES

The Mobile Sterilization Unit will be leased to the government for a period of 12 months, with an option to extend for an additional 4 years. It will be staged on the WRNMMC site at the loading dock of building 55.

a. Task One: The contractor shall coordinate the work plan with the Contracting Officer’s Representative (COR) for completing the commissioning of the mobile unit with connection locations and drainage. The mobile unit must have hookups for electrical, water lines, and drainage that will connect to the building to tie into.

b. Task Two: Electrical and plumbing connections from the government facility to the mobile sterilization unit.

5. GOVERNMENT RESPONSIBILITIES

a. Anchoring

· 2 per corner (8 total) at 9,200 lb. capacity (6,500 lb. horizontal/vertical capacity).

· Locations are field specific.

· Anchor points are to be located approximately 45 degrees from the ground.

· The contractor will provide the straps needed to secure the unit.

b. Sewer & Drainage

· Access to open top drainage to sanitary sewer via a trench drain, which was verified to be connected to sanitary sewer.

c. Plumbing

· Potable water will be provided from a nearby fire hydrant (FH-3507) per Enclosure (2).

· The Contractor shall provide the necessary connection, water meter, and backflow preventer.

d. Electrical

· The connection to the 480V power supply is located at the NW corner of building 55 loading dock.

6. CHANGES TO THE STATEMENT OF WORK

Any changes to this SOW shall be authorized and approved only through written correspondence from the Contracting Officer. A copy of each change will be kept in a project folder along with all other documentation concerning this project. Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor.