Statement of Work (SOW ) _ CT Tool Kits.pdf

STATEMENT OF WORK

23 May 2025

Computerized Tomography Tool Kit

Narrow Individual First Aid Kit (IFAK) Statement of Work

1. SCOPE.

This Statement of Work (SOW) provides guidelines to produce the Computerized Tomography (CT) Tool Kit for Soldier Medical Devices for production quantities.

2. OBJECTIVE.

The CT Tool Kit consists of the following components:

• GREASE Tungrease BS

• SCREW SEALANT Loctite 221

• Screw sealant loctite 243

• GREASE Isoflex Topas NCA 52

• HIGH PRESS. GREASE GUN, Small

• Large grease gun

• Large grease gun

• TKD FIELD SERVICE KIT

• Self-adhesive copper

• FOC 3m

• CABLE TIE SN 70764-A

• Emergency Kit

• GUAGE, FEELER, METRIC, GENERAL USE, 20B

• TORQUE WRENCH 1-6NMX 1/4"

• TORQUE WRENCH 5-25NM 1/4"

• TORX® and Hex Bit Socket Set

• Z-adjust tooling

• Protractor, Digital

• Belt-tension meter

• HV DUMMY PLUGS E BEZ

• DIGITAL LEVEL (GONIOMETER NEIGUNG DIGITAL)

• Leakage Current Adap

• SOCKET BIT 3/8 DR 2MM HEX

• SOCKET WRENCH (REVERSIBLE RATCHET) 1/4"

• SOCKET WRENCH (REVERSIBLE RATCHET) 3/8"

• SOCKET WRENCH (REVERSIBLE RATCHET) 1/2"

• 0.25" DRIVE X 11" EXTENSION

• 3/8" DRIVE EXTENSION SET,12 "

• 0.5" DRIVE EXTENSION, 11"

• ELECTRONIC VACUUM, ESD 7" HOSE AND ATTACHMENTS

• GREE ENERGY STAR 35PT DEHUMIDIFIER

2.1 Pelican Case

The contractor will produce the tool kit in accordance with the requirements below.

2.2 The Contractor shall furnish the necessary personnel, facilities, equipment, and materials to accomplish the following tasks.

2.3 The contractor shall produce 22 CT Tool Kits. Each tool kit will be comprised of the following:

• GREASE Tungrease BS

• SCREW SEALANT Loctite 221

• Screw sealant loctite 243

• GREASE Isoflex Topas NCA 52

• HIGH PRESS. GREASE GUN, Small (QTY 2)

• Large grease gun

• Large grease gun

• TKD FIELD SERVICE KIT

• Self-adhesive copper

• FOC 3m

• CABLE TIE SN 70764-A

• Emergency Kit

• GUAGE, FEELER, METRIC, GENERAL USE, 20B

• TORQUE WRENCH 1-6NMX 1/4"

• TORQUE WRENCH 5-25NM 1/4"

• TORX® and Hex Bit Socket Set

• Z-adjust tooling

• Protractor, Digital

• Belt-tension meter

• HV DUMMY PLUGS E BEZ

• DIGITAL LEVEL (GONIOMETER NEIGUNG DIGITAL)

• Leakage Current Adap

• SOCKET BIT 3/8 DR 2MM HEX

• SOCKET WRENCH (REVERSIBLE RATCHET) 1/4"

• SOCKET WRENCH (REVERSIBLE RATCHET) 3/8"

• SOCKET WRENCH (REVERSIBLE RATCHET) 1/2"

• 0.25" DRIVE X 11" EXTENSION

• 3/8" DRIVE EXTENSION SET,12 "

• 0.5" DRIVE EXTENSION, 11"

• ELECTRONIC VACUUM, ESD 7" HOSE AND ATTACHMENTS

• GREE ENERGY STAR 35PT DEHUMIDIFIER

• Pelican Case

2.4 The tool kit shall be made in accordance with the Government furnished spreadsheet containing the representative links and source for tools.

2.5 With the exception of the dehumidifier, all components of the tool kit will be stored in a reusable, hardened, case that contains removable caster wheels and a handle, and utilizes protective foam for the tools, designed to meet military standard MIL-STD810H (1) Paragraph:

• 501.7 High Temperature

• 502.7 Low Temperatures

• 506.6 Rain

• 514.8 Vibration

• 516.8 Shock

2.5 The CT tool kit will also contain a packing list with diagram of the tool kit components. This diagram will ensure tools are placed back in the proper location when utilized by the maintainers for the CTs.

3. DELIVERY.

A DD-250 packing list should be attached to each box, inside a packing list envelope. All deliveries are freight on board (FOB) destination.

United States Army Medical Materiel Agency Medical Maintenance Operations Division-Tracy 25600 S. Chrisman Road Warehouse #6 Tracy, CA 95304

Points of Contact (POC) for deliveries:

Anthony Zapanta 209-839-4884

3.1 Labeling.

The identification label shall be in accordance with the label requirements of the Tool Kit NSN below.

Table 1: CT Tool Kit NSNs and Nomenclature

NSN Nomenclature Manufacturer 5180-01-727-8236 CT Tool Kit TBD

4. PROGRAM MANAGEMENT.

4.1 Primary Point of Contact.

The Contractor shall designate a single individual to serve as the primary point of contact (POC) between the Government and the Contractor, and to be responsible for the coordination of all Contractor activities related to this contract. This individual shall have the authority to commit the Contractor to specific courses of action and accept direction from the Contracting Officer or from the Contracting Officer’s authorized representative(s). This individual shall be responsible for coordinating all meetings between the Government and the Contractor and shall be responsible for bringing to the Contracting Officer’s attention any problems that could adversely affect the Contractor’s ability to meet the contract quality, cost, production/delivery schedule, or other performance requirements.

4.2 Subcontractor Management.

The Contractor shall ensure subcontractor compliance with all aspects of the contract requirements. The Contractor shall notify the Contracting Officer of any problems with subcontractors that might impact the contract, as soon as practicable, and shall make every effort to resolve problems or other issues quickly, to minimize any negative impact on contract performance.

4.3 Work Performed by Suppliers.

The Contractor shall be responsible for the work performed by his suppliers including any inspections and tests performed by the suppliers. The contractor shall maintain documented evidence that its suppliers meet all criteria related to the contracts materials/processes.

Suppliers of key/critical components or processes controlling key/critical characteristics shall be identified including names and contact information of key supplier personnel. The Government reserves the right to review/audit any suppliers. No review/audit of any suppliers by the Government will relieve the contractor of his responsibility for his suppliers. All material suppliers shall provide properly prepared Certificates of Compliance (COC’s) clearly stating that their component meets all the specified requirements and is Berry Amendment compliant. The COC’s shall be maintained by the prime contractor.

4.4 Meetings, Technical Reviews, and Conferences.

4.4.1 Post Award Conference

The Contractor shall organize, attend, and facilitate a technical and contractual conference with Government personnel to be conducted within 15 calendar days after contract award during regular business hours of 0900 – 1500, Monday through Friday. The date and time shall be mutually agreed upon between the Government and Contractor. The preferred location is the

Subcontractor’s facilities. If the conference cannot be held in person due to travel restrictions, the Contractor shall host the conference virtually via MS Teams. The purpose of the conference is for project orientation, transfer of background information, contract discussion and review of performance requirements. The Contractor shall ensure adequate representation of technical and management staff from both the Prime Contractor and Subcontractor. The Contractor, in conjunction with the Subcontractor, shall present a comprehensive project plan and integrated master schedule demonstrating an ability to meet all project milestones. The Contractor shall take and distribute minutes.

4.4.2 Teleconferences

The Contractor shall organize, attend, and lead teleconferences with Government personnel.

The teleconferences will be held on a weekly basis or as determined by the Government. The purpose of the teleconferences is to discuss the project status. The Contractor shall ensure adequate representation of technical and management staff from both the Prime Contractor and Subcontractor. The Contractor shall take and distribute minutes.

5. BERRY AMENDMENT.

This acquisition is subject to the Berry Amendment, USC Title 10 USC 2533a, and Defense Federal Acquisition Regulation Supplement (DFARS) Clause 252.225-7002 Preference for Certain Domestic Commodities (Section I) The Prime Contractor and the entire supply chain are required to adhere to the Berry Amendment, The Prime Contractor shall educate and mentor the entire supply chain in the implementation and maintenance of Berry Amendment compliance. The Prime Contractor shall assess the entire supply chain for compliance to the Berry Amendment, and shall maintain documentation of Berry product compliance, and supply chain education, mentoring, and assessments. The Government will assess the Prime Contractor’s compliance to the Berry Process in conjunction with the Quality Systems assessment of Purchasing and Supplier Control.

The Government cannot accept noncompliant items, and the Contractor will not be paid for any items in violation of the Berry Amendment. If a Berry Amendment violation is determined to have occurred after the government has accepted delivery, the Contractor is required to replace the item in violation of the Act with an item from a domestic source, at their own expense. Once the Contractor has provided items from an acceptable source; the Government may again accept delivery and compensate the Contractor. The Government may pursue additional claims against the Contractor if the Government incurred other damages due to noncompliance.

6. QUALITY ASSURANCE.

6.1 Quality Standards.

Quality Clauses: 52.246-2 Inspection of Supplies 52.246-11 Higher Level Contract Quality the Contractor Quality Management System shall be compliant to higher-level quality standard ISO 9001-2015 or equivalent.

The Contractor shall notify the Government in writing and receive Government approval/concurrence of any changes to processes, design, materials, or production facility prior to implementation.

6.2 Responsibility for Inspection.

The Contractor shall be responsible for the performance of all inspection requirements specified in the SOW. The Contractor may use their own or any other facilities, with Government concurrence, suitable for the performance of the inspection requirements specified herein. The Government reserves the right to audit, perform, witness, or verify any of the inspections set forth herein where the inspections are deemed necessary to assure supplies and services conform to prescribed requirements. The Contractor shall be responsible for correcting any deficiencies found during Government testing in all affected Contractor products. The Contractor shall establish, maintain, and operate a Quality Management System.

6.3 Inspection and Test Records.

The contractor shall maintain complete and accurate records and empirical data of all final inspections and tests including required component tests and shall make those records available for review or audit by the Government upon request.

6.4 Conformance Inspection Procedures.

The contractor shall prepare conformance inspection procedures for each item, in compliance with the PD, and the Contract. The contractor shall perform (or have performed) the Basic Material Testing, as required on each lot of material. The lot shall be unacceptable for use in production of end items if any sample unit fails to meet any requirement specified. Test Reports, showing successful completion of all required tests, shall be available for each lot of material used in the end item lot. All test reports shall contain the individual values utilized in expressing the final results. It is solely the contractor’s responsibility to schedule testing and obtain reports.

Test facilities, equipment, and procedures used (either the contractor’s or an independent testing facility) shall be identified to the Government and will be subject to approval by the contracting officer.

6.5 Tool Calibration.

The below tools, part of the tool kit, require calibration. The vendor will need to provide calibration information and instructions to ensure the tools can continue to be utilized by maintainers. The required information includes the calibration certificate, service and operator manuals. Additionally, the vendor should ensure the tools are calibrated upon shipment to the government.

Tools requiring calibration:

• Adapter, Leakage Current Test

• Gauge, Belt Tension

• Gauge, Feeler

• Protractor, Digital

• Level, Digital

• Torque Wrenches

6.6 Packaging and Marking

The contractor shall ensure all items preserved, packaged marked and shipped in accordance with the information in this SOW.

7. INSPECTION AND ACCEPTANCE TERMS.

Supplies/services will be inspected/accepted at: Medical Maintenance Operations Division- Tracy

Table 2: CT Tool Kit Inspection and Acceptance

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Origin Government Origin Government

CONTRACT ADMINISTRATION

In no event shall any understanding or agreement, contract modification, change order, or other matter in deviation from the terms of this contract between the Contractor and a person other than the Contracting Officer be effective or binding upon the Government. All such actions must be formalized by a proper contractual document executed by the Contracting Officer.

NOTIFICATION OF REVISIONS AND CHANGE

Notification of revision of changes to names or email addresses will be provided by official correspondence from the PCO/ACO

Production Units:

United States Army Medical Materiel Agency Medical Maintenance Operations Division-Tracy 25600 S. Chrisman Road Warehouse #6 Tracy, CA 95304

Points of Contact (POC) for deliveries:

Anthony Zapanta 209-839-4884

7. INSPECTION AND ACCEPTANCE TERMS.