Statement Of Work - Potter County PennDOT Fuel Tank Repair.docx

STATEMENT OF WORK

COMMONWEALTH OF PENNSYLVANIA

DEPARTMENT OF TRANSPORTATION

POTTER COUNTY

REPAIR FUEL TANK

I. SCOPE OF WORK:

Potter County Department of Transportation requires the services of a contractor to clean, sandblast, and coat a 15,000 gallon above ground diesel fuel tank. The location of the work to be completed is at 7 W Locust Street, Coudersport, PA 16915.

II. PREVAILING WAGE:

This procurement was determined to be a prevailing wage project by the Pennsylvania Department of Labor and Industry.

Project serial number: 26-08798

Each contractor and each subcontractor shall file a statement each week and a final statement at the conclusion of the work on the contract with the contracting agency, under oath, and in form satisfactory to the Secretary, certifying that workers have been paid wages in strict conformity with the provisions of the contract. If wages remain unpaid, the contractor or subcontractor shall set forth the amount of wages due and owing to each worker respectively. A copy of the form entitled "Contractor's or Subcontractor's Weekly Payroll Certification for Public Works Projects" is attached hereto.

Before final payment is made, a final wage certification must be submitted by all contractors and subcontractors.

Additional information can be found in section “V.86 CONTRACT-050.45 Prevailing Minimum Wages (Oct 2009)” of the Terms and Conditions document attached to this solicitation.

III. CONTRACT TASKS:

The following tasks are to be completed in the performance of this contract:

a. Apply for and manage all required permits, inspections, environmental sampling and testing, and final state reports.

b. All materials, equipment and labor are to be provided by the contractor.

c. Provide minimum one (1) year limited warranty on work performed and parts installed.

d. Clean out residual liquid and sludge from tank and dispose of said materials per PA DEP Solid Waste Management Act (Act 97 of 1980).

e. Tank interior will be sandblasted in accordance with the manufacturer’s requirements.

f. Blast media will be removed from the tank and the tank vacuumed to remove fines and dust.

g. Tank will be coated with Bar Rust 236 with a finish of DET of 5-6 mils or equivalent.

h. After coating the tank will need to be checked for missed spots and repairs will be made as required.

i. Manway will be reinstalled after approval from the Site Manager or their representative.

j. All needed replacement parts to be provided by vendor.

k. All efforts will be made to protect internal equipment from the blasting and coating operations.

l. Vendor will ensure a PA certified TL person will need to be onsite for the entire operation as required by the State of Pennsylvania DEP.

m. All waste must be properly handled, stored, and disposed of per Act 97 by the vendor.

n. All work must be completed by 6/30/27

IV. CONTRACT REQUIREMENTS:

Pursuant to Executive Order 2021-06, Worker Protection and Investment (October 21, 2021), the Commonwealth is responsible for ensuring that every Pennsylvania worker has a safe and healthy work environment and the protections afforded them through labor laws. To that end, contractors and grantees of the Commonwealth must certify that they are in compliance with all applicable Pennsylvania state labor and workforce safety laws. Such certification shall be made through the Worker Protection and Investment Certification Form (BOP-2201) and submitted with the bid, proposal, or quote.

V. SITE INSPECTION:

An optional site inspection is available prior to submitting bids. Any bidders wishing to visit the site should contact Brittany Ianson or Andi Fourness at 814-274-9181 to arrange the visit. Visits will be between the hours of 7:00 am and 2:00 pm, Monday through Friday.

VI. INSURANCE REQUIREMENTS:

The Contractor is required to have in place during the term of the Contract and any renewals or extensions thereof, the following types of insurance, issued by companies acceptable to the Commonwealth and authorized to conduct such business under the laws of the Commonwealth of Pennsylvania:

a. Worker's Compensation Insurance for all of the Contractor's employees and those of any subcontractor, engaged in work at the site of the project as required by law.

b. Public Liability and Property Damage Insurance to protect the Commonwealth, the Contractor, and any and all subcontractors from claims for damages for personal injury (including bodily injury), sickness or disease, accidental death and damage to property including the loss of use resulting from any property damage, which may arise from the activities performed under the Contract or the failure to perform under the Contract, whether such performance or non-performance be by the Contractor, by any subcontractor, or by anyone directly or indirectly employed by either. The minimum amounts of coverage shall be $250,000 per person and $1,000,000 per occurrence for bodily injury, including death, and $250,000 per person and $1,000,000 per occurrence for property damage. Such policies shall be occurrence rather than claims-made policies and shall not contain any endorsements or any other form designated to limit and restrict any action by the Commonwealth, as an additional insured, against the insurance coverage in regard to work performed for the Commonwealth.

Prior to commencement of the work under the Contract and at each insurance renewal date during the term of the Contract, the Contractor shall provide the Commonwealth with current certificates of insurance. These certificates or policies shall name the Commonwealth as an additional insured and shall contain a provision that the coverage's afforded under the policies will not be cancelled or changed until at least thirty (30) days written notice has been given to the Commonwealth. The Commonwealth shall be under no obligation to obtain such certificates from the Contractor(s). Failure by the Commonwealth to obtain the certificates shall not be deemed a waiver of the Contractor's obligation to obtain and furnish certificates. The Commonwealth shall have the right to inspect the original insurance policies.

A copy of the insurance certificates should be emailed to Brittany Ianson at bianson@pa.gov.

VII. CONTRACT TERM:

The term of this contract will commence upon execution and receipt of a “Fully Executed” Purchase Order and Notice to Proceed letter. Termination of this contract will be June 30, 2027.

VIII. BID AWARD:

Bidder must complete and return the following:

a. The electronic Invitation for Bid found at www.pasupplierportal.state.pa.us

b. A properly executed BOP-2201 Worker Protection and Investment Certification Form.

c. Certificate of Insurance.

d. A properly executed Domestic Workforce Utilization Form.

e. A properly executed Trade Secrets/Confidential Proprietary Information Notice Form.

f. A properly executed GSPUR-89 Reciprocal Limitations Form.

It is the intent of the Commonwealth to make a single award of item(s) listed in the IFB to the lowest responsive and responsible bidder.

IX. PAYMENT TERMS:

Each contractor and each subcontractor shall file a statement each week and a final statement at the conclusion of the work on the contract with the contracting agency, under oath, and in form satisfactory to the Secretary, certifying that workers have been paid wages in strict conformity with the provisions of the contract. If wages remain unpaid, the contractor or subcontractor shall set forth the amount of wages due and owing to each worker respectively. A copy of the form entitled "Contractor's or Subcontractor's Weekly Payroll Certification for Public Works Projects" is attached hereto.

Before final payment is made, a final wage certification must be submitted by all contractors and subcontractors.

X. INVOICES:

The unit price must include all materials and items necessary for product specifications. The bid will be awarded based on total sum. The Contract quantities herein are estimated only and may increase or decrease, depending on the needs of the Department. The Contractor will be paid at the unit price for the actual work performed.

Please note that the Department will only accept out to two (2) decimal points when entering your pricing.

All invoices for this contract MUST either be:

a. Emailed to the following for Paperless Email Invoice Option:

Email a copy of the correctly executed invoice to: 69180@pa.gov.

For information on the Commonwealth’s E-Invoicing Program, visit: http://www.budget.pa.gov/Programs/Pages/E-Invoicing.aspx#.VnmrO6Mo6Uk

b. Or mailed to the following address:

Commonwealth of PA – PO Invoice PO Box 69180 Harrisburg PA 17106

All invoices MUST have the purchase order number as well as your SAP Number on the invoice. The name and address listed on the purchase order must also be listed on each invoice. Failure to provide this information may result in a delay of payment.

Please Note: Contractors are reminded to NOT include employer identification numbers, Social Security Numbers, bank account information, or other personally identifiable information on their invoices. That information is uniquely tied to your SAP Number and, for security purposes, should not be explicitly stated on an invoice.

XI. QUESTIONS & ANSWERS:

Please email all questions to both Brittany Ianson and Destiny Haney, sole points of contact for this solicitation, at bianson@pa.gov and dehaney@pa.gov

Questions pertaining to this solicitation must be submitted via email prior to October 21, 2026, at 1:00 P.M. (EST).

All questions and answers will be posted to the solicitation in eMarketplace for public viewing.

XII. RECEIPT AND OPENING OF BIDS:

Bids must be submitted via the PA Supplier Portal, found at www.pasupplierportal.state.pa.us. Emailed, faxed, and mailed bids will not be accepted.

A public bid opening will be held virtually via Microsoft Teams on October 26, 2026, at 11:00 A.M. (EST). Please contact Brittany Ianson at 814-274-9181 for meeting invitation.

No responsibility will be attached to any employee of the Department for the premature opening of, or the failure to open, a bid not properly addressed and identified, or for any reason whatsoever.

XIII. BID RESULTS:

Bid results will be posted as soon as practicable and can be accessed at www.emarketplace.state.pa.us/bidtabs.aspx. All bids are considered “under review” until final award of a fully executed purchase order.