Statement of Work - Luke AFB 56 CPTS Conference Room AV Upgrade.docx

STATEMENT OF WORK

56TH COMPTROLLER SQUADRON COMMAND CONFERENCE ROOM

AUDIO VISUAL SYSTEM UPGRADE

LUKE AIR FORCE BASE, ARIZONA

11 SEPTEMBER 2026

1.0 INSTALLATION AND LOCATION

Luke Air Force Base (AFB), Arizona. Building 1150, First Floor, Room 1141, 56th Comptroller Squadron Command Conference Room

2.0 USER

56th Comptroller Squadron, 56th Fighter Wing, Luke AFB, Arizona. Users include unit leadership, staff, and personnel who conduct team meetings, command briefings, Microsoft Teams video teleconferences, and local presentations within the conference room.

3.0 PURPOSE

The objective of this project is to provide a complete, turnkey Audio Visual (AV) system upgrade for the 56 CPTS Command Conference Room. The new system will enable full Microsoft Teams meeting capability, local presentations, and in-room training functions for participants both at the conference table and along the wall. The system shall be fully installed, configured, programmed, tested, and operational upon completion.

4.0 SCOPE OF WORK

The contractor shall provide all labor, equipment, materials, and transportation to perform the following tasks:

4.1 Project Management

The contractor shall designate a Senior Project Manager to serve as the single point of contact (POC) with the Government throughout the period of performance. The Project Manager shall coordinate all scheduling, site access, procurement, and delivery activities. The contractor shall not depart from nor perform work outside of this Statement of Work without written direction from the Contracting Officer (CO). If the contractor performs such work without written approval, it does so at its own risk.

4.2 System Design and Components

The contractor shall furnish, deliver, and install a complete conference room AV system consisting of the following components:

a. All-in-One Video Bar — The contractor shall install one (1) Logitech Rally Bar No-Radio (TAA Compliant, Part No. 960-001669), or equivalent approved by the Government, to provide integrated camera and speaker capability for Microsoft Teams meetings. The unit shall be wall-mounted above the display using the Logitech Wall Mount (Part No. 952-000044) or equivalent.

b. Microphone System — The contractor shall install the following microphones to ensure all conference room participants can be heard:

1. One (1) Logitech Rally Mic Pod (White, Part No. 952-000038) configured as a tabletop microphone for primary participants seated at the conference table.

1. One (1) Logitech Rally Mic Pod (Graphite, Part No. 989-000430) configured as a pendant microphone and mounted on a Logitech Mic Pod Pendant Mount (Part No. 952-000123) to capture audio from secondary participants seated along the wall.

1. One (1) Logitech Rally Mic Pod Hub (Part No. 939-001647) to connect and manage both microphone pods.

1. Two (2) Logitech Rally Mic Pod Cat Couplers (Part No. 952-000181) as required for cable extension and connectivity.

c. Touch Panel Control — The contractor shall install one (1) Logitech TAP Touch Meeting Room Controller with USB and Cat 5e Kit (Part No. 939-001950) at the Operator's Desk to provide intuitive, single-touch control of the AV system for Microsoft Teams meetings and local presentations.

d. Cabling and Connectivity — The contractor shall provide and install all signal, control, and power cabling required for a fully functional system, to include:

1. CAT 6A Plenum Shielded cable (TrueCable or equivalent, TAA compliant) for network and device interconnects.

1. USB-C to USB-C cable (12 ft, Extron or equivalent) for device connectivity.

1. 18 AWG 2-conductor plenum-rated cable for control signal runs as required.

1. 22/4 plenum-rated shielded cable for auxiliary signal runs as required.

1. HDMI wall plate (single-gang, C2G or equivalent) at the conference table to provide an HDMI connection point for use with the GFE docking station for local presentations.

1. Wall plates with brush grommets and low-voltage inserts as required for all cable penetrations.

1. All cables shall be labeled at both ends using professional-grade Brother laminated labels (1" and 3/8" wide as appropriate).

e. Above-Floor Raceway — The contractor shall install an above-floor cable management raceway between the display wall and the Operator's Desk/Conference Table area. Two options are available and shall be coordinated with the Government prior to installation:

1. Option 1 (Transition Raceway): Wiremold OFR 2400 Series raceway with wall transition box (Part No. OFR89-2400), providing a clean cable path from wall to table.

1. Option 2 (Floor Raceway): U-Line floor raceway (36"L × 11"W × 2"H, Model H-8491BL), two (2) sections, secured with double-sided adhesive mounting tape for a non-penetrating above-floor cable path.

The Government shall select the preferred raceway option prior to contract award or no later than ten (10) calendar days after award.

f. Optional— a. Display System — The contractor shall install one (1) commercial-grade 4K display, 75" or 85" diagonal (Samsung QN70H series or equivalent approved by the Government). As an alternative, the Government may elect to reuse the existing Government-Furnished Equipment (GFE) Samsung UN75JU 75" LED TV in lieu of a new display (see Section 8.0, Government-Furnished Equipment). The display shall be mounted on the existing display wall using a Chief X-Large Fusion display mount (Model CHXTM1UG or equivalent).

4.3 Installation

The contractor shall perform all mounting, cable pulling, termination, and integration tasks required to install the system described in Section 4.2. Installation shall include, but is not limited to:

1. Mounting the display and video bar to the display wall.

1. Mounting and securing the pendant microphone assembly.

1. Installing and securing the touch panel controller at the Operator's Desk.

1. Routing and terminating all cabling through the selected raceway and wall penetrations.

1. Installing all wall plates, grommets, cable management hardware, and labels.

1. Connecting the GFE PC and GFE docking station at the Operator's Desk to the system.

1. Installing and applying firestop putty at all cable penetrations through rated assemblies as required by applicable code.

1. Verifying all power connections and confirming stable operation of each system component prior to programming.

4.4 Configuration, Programming, and Tuning

The contractor shall complete all software configuration, device enrollment, and system programming required to make the system fully operational for Microsoft Teams meetings and local presentations. Tasks include:

1. Enrolling and configuring the Logitech Rally Bar and TAP Touch Panel for Microsoft Teams Rooms operation.

1. Configuring the Logitech Rally Mic Pod Hub and both microphone pods for optimal audio pickup coverage of all seating areas.

1. Configuring the pendant microphone for wall-seated participants and the tabletop pod for table-seated participants, verifying balanced audio levels from all positions.

1. Configuring HDMI input via the GFE docking station at the conference table for local presentation capability.

1. Programming the TAP Touch Panel for intuitive, single-button-press operation, enabling users to initiate Teams meetings, switch to local presentations, and control system functions without specialized AV knowledge.

1. Performing audio tuning to confirm clear, echo-free sound reproduction from the Rally Bar speakers for all room participants.

1. Conducting system-level integration testing to verify that camera, audio, display, and touch control all function together correctly in Teams meeting and local presentation modes.

4.5 Training

Upon successful completion of installation, programming, and testing, the contractor shall provide a minimum of one (1) hour of on-site training to Government-designated end users and administrators. Training shall cover, at a minimum:

1. Basic system startup and shutdown procedures.

1. Initiating and ending a Microsoft Teams meeting from the TAP Touch Panel.

1. Switching between Teams meeting mode and local presentation/HDMI input mode.

1. Microphone use and troubleshooting common audio issues.

1. Care and maintenance of system components.

1. Warranty claim procedures and contractor support contact information.

Additional training beyond one (1) hour may be requested by the Government at prevailing labor rates.

4.6 Subcontractors

The contractor shall not enter into any subcontracts that are not identified in its original proposal without prior written approval of the CO.

4.7 Release of Data

All data, reports, as-built drawings, and materials relative to this Statement of Work are the property of the Government and will not be released by the contractor without written approval of the CO.

4.8 Responsibility for Field Work

The contractor shall be responsible for all damages to persons and property that occur as a result of the contractor's fault or negligence in connection with field work, and shall save and hold the Government free from all claims and suits arising from such damage.

5.0 LOCATION OF WORK

All work shall be performed at Building 1150, First Floor, Room 1141, 56th Comptroller Squadron Command Conference Room, Luke Air Force Base, Arizona 85309

6.0 PERIOD OF PERFORMANCE

The period of performance for this project is 90 calendar days from the date of contract award. The contractor shall coordinate the final installation schedule with 56 CPTS leadership prior to commencing work. The schedule shall be approved by the Contracting Officer's Representative (COR) and shall minimize disruption to day-to-day squadron operations.

7.0 GOVERNMENT-FURNISHED EQUIPMENT (GFE)

The Government will provide the following items for use under this contract:

a. GFE PC — One (1) Government-owned desktop or laptop computer located at the Operator's Desk, which shall serve as the primary source device for Microsoft Teams meetings and local presentations. The contractor shall connect this GFE PC to the AV system via the GFE docking station.

b. GFE Docking Station — One (1) Government-owned docking station located at the Operator's Desk, which shall provide HDMI and USB-C connectivity to the conference room AV system. The contractor shall integrate this docking station into the system design.

c. GFE Display (Optional/Conditional) — One (1) existing Samsung UN75JU 75" LED TV currently in the conference room. The Government may elect to reuse this display in lieu of procuring a new commercial display. If the Government elects to reuse the GFE display, no warranty coverage is provided by the contractor for this item. The GFE display shall be inspected by the contractor prior to installation; if found unsuitable, the contractor shall notify the COR immediately.

NOTE: The contractor is responsible for all GFE items while in its custody. Any damage to GFE resulting from contractor negligence shall be repaired or replaced at the contractor's expense.

8.0 APPLICABLE STANDARDS

All work shall be performed in accordance with the latest versions of the following standards and guidance documents:

a. National Electrical Code (NEC), NFPA 70 — for all electrical wiring and cabling installations.

b. AVIXA (INFOCOMM) Standards — for AV system design, cable management, and signal performance, including AVIXA 2M-2010 (Audiovisual Systems Performance Verification) where applicable.

c. ANSI/TIA-568 — for structured cabling, termination, and labeling.

d. Air Force Instruction (AFI) 32-1024, Standard Facility Requirements — for facility modification coordination.

e. UFC 3-580-01, Telecommunications Building Cabling Systems Planning and Design — for telecommunications and AV cabling installations on Air Force installations.

f. Microsoft Teams Rooms Hardware Certification Requirements — all Teams-capable components shall meet Microsoft certification standards.

g. Trade Agreements Act (TAA) Compliance — all equipment procured under this contract shall be TAA compliant as required.

h. Applicable Underwriters Laboratories (UL) Listings — for all powered components.

9.0 ACCEPTANCE CRITERIA

Final acceptance of all work will be granted by the COR upon verification of the following:

a. Successful completion of all tasks outlined in Section 4.0, Scope of Work.

b. The Microsoft Teams Rooms system operates correctly, including camera, microphone, speaker, and touch panel control, from both the table-seat and wall-seat positions.

c. Audio from both the tabletop Rally Mic Pod and the pendant Rally Mic Pod is clearly captured and transmitted during a Teams call, with no echo, feedback, or significant background noise.

d. Local presentation mode functions correctly via HDMI input at the conference table using the GFE docking station.

e. The TAP Touch Panel correctly initiates and terminates Teams meetings and switches between system modes with single-button operation.

f. All cabling is routed, terminated, and labeled in accordance with the applicable standards in Section 9.0.

g. All wall penetrations are firestopped and all cable management hardware is securely installed.

h. Government personnel have received the training specified in Section 4.5.

i. Contractor has provided all warranty documentation, as-built cable labeling records, and component warranty registration information.

j. Government verification of all deliverables listed in Section 7.0.

10.0 WARRANTY

The contractor shall provide a minimum one (1) year, 100% workmanship warranty on all installation labor. All system components (except any reused GFE display) shall carry a minimum one (1) year manufacturer's warranty. The contractor shall register all applicable components with manufacturers on behalf of the Government and provide warranty card documentation at project completion. During the warranty period, the contractor shall remedy any defect arising from installation workmanship at no additional cost to the Government.

11.0 SPECIAL REQUIREMENTS

a. Base Access — The contractor shall coordinate all base access requirements through the COR. All contractor personnel performing work on Luke AFB must comply with all applicable base access, identification, and visitor control procedures prior to commencing work.

b. Work Hours — All work shall be performed during normal duty hours (0700–1600, Monday–Friday) unless otherwise approved in writing by the COR. After-hours work requires advance written approval.

c. Work Area Protection — The contractor shall protect all Government property and the surrounding work area during installation. The contractor shall remove all debris, packaging, and waste materials from the work site at the end of each workday.

d. Coordination with 56 CPTS Leadership — The contractor shall coordinate all installation activities with designated 56 CPTS leadership to minimize disruption to unit operations. Scheduling shall be approved by the COR prior to any on-site work commencing.

e. Network Coordination — If the Microsoft Teams Rooms enrollment or configuration requires connection to the Air Force network (AFNET), the contractor shall coordinate with the applicable Communications Squadron (56 CS) in advance. The Government is responsible for providing network access credentials and ensuring AFNET connectivity. The contractor is responsible for Teams Rooms configuration upon network access being granted.

f. TAA Compliance — All equipment procured by the contractor under this contract must be Trade Agreements Act (TAA) compliant. The contractor shall provide TAA compliance documentation for all major components upon delivery.

12.0 OPTIONAL SERVICES (NOT INCLUDED IN BASE CONTRACT)

The following optional services are available for Government consideration and may be added by modification to this contract:

12.1 On-Call Helpdesk Support

The contractor shall provide on-call helpdesk support to assist system users with operational questions and to address technical issues remotely. The helpdesk shall be reachable during normal business hours. Remote troubleshooting shall be the primary support method; on-site response shall be provided when remote resolution is not possible.

12.2 Semi-Annual Preventative Maintenance (PM) Visits

The contractor shall conduct two (2) preventative maintenance visits per year (semi-annual) to inspect, clean, update firmware, and verify proper operation of all system components. PM visits are intended to extend system life to ten (10) or more years and shall include any minor adjustments to audio levels, camera settings, or touch panel programming as needed. The optional support package is renewable annually.

If the Government elects to exercise either or both optional services, pricing shall be negotiated and added by bilateral modification to this contract prior to the end of the base period of performance.

FOR OFFICIAL USE ONLY — PRE-DECISIONAL — NOT FOR PUBLIC RELEASE