Statement of Work - Hoods and Ducts Maintenance.pdf

FA9301-26-Q-0005

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STATEMENT OF WORK (SOW)

FOR

MAINTENANCE OF HOOD AND DUCT EXHAUST SYSTEMS

AT

Edwards Air Force Base, CA

12 January 2026

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Maintenance of Hood and Duct Exhaust System

Table of Contents

1.0 Description of Services

1.1 General Scope

1.2 Specific Tasks

1.3 Over and Above Services

1.4 Cleaning Frequencies and Scheduling

1.5 Reports and Documentation

1.6 Contractor Performance Standards

1.7 Notification of Deficiencies

1.8 Government Personnel

2.0 Government Furnished Services

2.1 Emergency Medical Services

2.2 Security Police and Fire Protection

2.3 Telephone Service

2.4 Utilities

3.0 General Information

3.1 Hours of Operation

3.2 Contractor Personnel

3.3 Continuation of Essential DoD Contractor Services During Crisis

3.4 Conservation of Utilities

3.5 Environmental Protection

3.6 Miscellaneous Paragraphs

3.7 Security

3.8 OPSEC

3.9 Safety

3.10 Appearance

Section 4 Appendices Appendix 1: Definitions, Abbreviations, and Acronyms Appendix 2: Range Hoods – List & Cleaning Schedule Appendix 3: Applicable Publications and Forms Appendix 4: Anti-Terrorism Awareness Pamphlet Appendix 5: Desert Tortoise Handout Appendix 6: Over and Above Request Form

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1.0 Description of Services

1.1 General Scope

This is a non-personal services contract for hood and duct exhaust system maintenance at Edwards Air Force Base (EAFB) and the Air Force Research Laboratory (AFRL), California. The Contractor shall furnish all supervision, equipment, tools, labor, and supplies necessary to perform this work in accordance with this SOW, industry standards, and/or manufacturer recommendations, whichever is most stringent. The Government shall not exercise any supervision or control over the Contractor's personnel. The Contractor is solely responsible for its employees' performance and is accountable to the Government for compliance with all contract requirements. The Contractor shall not perform inherently governmental functions as defined in FAR Subpart 7.5.

1.1.1 As requirements change, the Government may add new facilities by Task Order or modify the contract to add or drop entire facilities and/or individual kitchen exhaust systems particular to the requirements identified in Appendix 2. In either case, the Government will notify the Contractor in writing, whether by Task Order signed by the Contracting Officer or in the event of a contract modification, any change to prices, terms, or conditions of this contract shall be made through a modification of the contract signed by the CO.

1.2 Specific Tasks

To ensure the safety and effectiveness of hood and duct system cleaning services at Edwards AFB, CA food service facilities as defined in this SOW, the contractor shall provide all necessary labor, equipment, tools, materials, parts, supervision, and other resources. All contractor personnel performing this work shall possess current training, qualifications, and certifications demonstrating competency in National Fire Protection Association (NFPA) 96, Cleaning of Exhaust Systems, Chapter 11, paragraph 11.6.1, and the International Kitchen Exhaust Cleaning Association (IKECA) standards. The contractor shall clean all hood and duct exhaust systems at the intervals specified in Appendix 2, in accordance with NFPA 96, Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations, 2024 Edition; UFC 3-600-01, Fire Protection Engineering for Facilities; and In the event of conflicting regulations/publications, DAFMAN 91—203 Guidance Memorandum, Air Force Consolidated Occupational Safety, Fire, and Health. shall take precedence.

1.2.1 Hoods. The Contractor shall clean all surfaces of hoods to bare metal. This includes but is not limited to outer and undersides of hoods and filter compartments. There shall be no visible grease, either solidified or baked on after cleaning is performed.

1.2.2 Grease Removal and Collection Devices. The Contractor shall clean all grease filters, baffles, collection trays and other approved grease removal and collection devices for use with commercial cooking equipment.

1.2.3 Exhaust Duct Systems. The Contractor shall clean all horizontal and vertical ductwork to bare metal beginning at the hood connection and extending to and including the exit stack. Where ducts are joined in sections, the Contractor may remove and clean as needed to ensure adequate cleaning in accordance with this SOW and all referenced publications. Duct sections shall be reinstalled with joints opposite the direction air flow using sheet metal screws and new clips.

1.2.4 Blower Units. The Contractor shall clean the complete fan assembly including the housing, wheel shafts, braces, supports, pulleys, and all other apparatuses thereto, with the exception of motor interiors.

1.2.5 Cleaning Products. In accordance with paragraph 11.6.6 of the NFPA 96 Standard, flammable solvents or other flammable cleaning aids shall not be used in cleaning operations.

1.2.6 Electrical. The Contractor shall, at the start of the cleaning process, lock out any electrical switches that could be activated accidentally during the cleaning process. At the close of cleaning operations exhaust blowers shall be restarted, all access doors utilized during cleaning shall be replaced and fastened, dampers positioned for

Page - 4 - of 24 proper exhaust airflow and electrical switches and system components returned to operable state. When cleaning procedures are complete, all electrical switches shall be returned to an operable state.

1.2.7 Access Panels and Doors. When cleaning procedures are complete, all access panels (doors) and cover plates shall be restored to their normal operating condition. When access panels are removed, a service company label or tag reprinted with the name of the company annotated with the date of cleaning/inspection shall be affixed near the affected access panel(s).

1.2.8 Fire Suppression System. The Contractor shall not render fire suppression system components inoperable during the cleaning process. Cleaning chemicals shall not be applied to fusible links or detection devices of automatic fire suppression systems installed in exhaust equipment.

1.2.9 Clean-Up. The Contractor shall be responsible for the collection, removal, and legal and proper disposal of all debris, rubble, residue, waste material, trash, condensed steam, grease, and dirt generated in the performance of work under this contract. The Contractor shall remove and dispose of all such materials from the installation to an off-base disposal site. The Contractor is not permitted to deposit any materials in base trash collection containers or at any on-base location without prior approval of the CO. The Contractor shall keep the service area free from accumulations of waste material or rubbish. When cleaning from the roof down through the ducts, plastic sheeting shall be positioned and affixed directly under hoods to prevent steam from coming into contact with personnel working below. Upon completion of the cleaning service, the Contractor shall ensure the work area and premises are clean and restored to their original condition.

1.3 Over and Above Services

This section defines any out-of-cycle services beyond routine preventive maintenance that are not included in the basic work defined in Subsections 1.1. and 1.2. These services may be required on an infrequent or as-needed basis.

1.3.1 Procedure for Service Calls

The Contractor shall be on site within six (6) hours of notification by the GPOC for Over and Above service calls, to identify the issue and next steps. The Contractor shall notify the GPOC via email within two (2) business days providing a detailed description of the conditions requiring repair. The Contractor shall submit an Over and Above Request Form with all contractor portions completed within four (4) business days of notification the need for the Over and Above Repair. Work requests totaling less than $2,500.00 will be reviewed and approved by the GPOC, who will then forward the request to the Contracting Office as a record for the contract file. For work valued over $2,500.00, a Government Subject Matter Expert (SME) will be required to sign off in addition to the GPOC. These requests will then be sent to the Contracting Officer (CO) for review and approval before work commences. The Contractor must obtain written approval via the Over and Above Repair form from the appropriate approving authority (GPOC for repairs under $2,500, and CO for repairs over $2,500) before starting any work. Upon completion of the repair, the Contractor shall include thorough documentation (of the elements requested in paragraph 1.5.1 a-g) in the Service Report.

1.3.2 Emergency Service Calls

The contractor shall be on site within four (4) hours of notification by the GPOC for Over and Above emergency calls, to identify the issue and recommend to the GPOC via email necessary next steps to mitigate the hazard and prevent further damage. Emergency Over and Above Services encompass those repairs that, if left unaddressed, pose an imminent fire hazard, threaten a complete food service shutdown with significant financial and service loss, or create an immediate safety risk violating regulations and endangering personnel. The Contractor shall notify the GPOC via email by the next business day providing a detailed description of the conditions requiring repair.

The Contractor shall submit an Over and Above Request form with all contractor portions completed within three

(3) business days of notification the need for the Over and Above Repair. Work requests totaling less than $2,500.00 will be reviewed and approved by the GPOC, who will then forward the request to the Contracting Office as a

Page - 5 - of 24 record for the contract file. For work valued over $2,500.00, a Government Subject Matter Expert (SME) will be required to sign off in addition to the GPOC. These requests will then be sent to the Contracting Officer (CO) for review and approval before work commences. The Contractor must obtain written approval via the Over and Above Repair form from the appropriate approving authority (GPOC for repairs under $2,500, and CO for repairs over $2,500) before starting any work. Upon completion of the repair, the Contractor shall include thorough documentation (of the elements requested in paragraph 1.5.1 a-g) in the Service Report.

1.3.3 Pricing for Over and Above Services

Sufficient information must be provided for each material item used in Over and Above Services to substantiate its price, utilizing a contractor service order form. This can include manufacturer part numbers, key specifications, published catalog pricing, or product descriptions. If proprietary equipment is involved, the Contractor must provide documentation showing that the prices have been charged under other contract numbers or listed in the General Services Administration’s (GSA) price lists. Pricing will remain valid until superseded by a revised pricing schedule submitted by the Contractor due to documented price increases, or until the government issues a modification to this agreement, whichever comes first.

1.3.3.1 The Contractor is required to supply parts that are either from the Original Equipment Manufacturer (OEM) or equivalent, and fully compatible for use without voiding any applicable warranties. Replacement parts should be Commercial Off-The-Shelf (COTS) items when available, ensuring full compatibility with existing OEM systems and detailed in the quarterly report. Used or refurbished parts are acceptable only if the Contractor has identified them as providing a benefit to the Government in their proposal.

1.3.3.2 The Contractor must provide work hours, specify the types of personnel performing the work and describe the work to be performed. The price breakdown should include enough detail to analyze all labor costs, and tasks should be separated if it is unclear where labor is allocated relative to the scope, as requested by the Government.

The Over and Above Request Form should be emailed to the ordering GPOC with the subject line clearly stating the Contract Number, Service Order Number, and Facility Number.

1.4 Cleaning Frequencies and Scheduling

1.4.1 The contractor shall follow the cleaning frequency schedule in Appendix 2. The Contractor shall provide the GPOC a copy of cleaning schedules via email to the CE workflow email at: 412ces.ceoes.workflow@us.af.mil. no later than three (3) days prior to the scheduled cleaning. The Contractor shall provide GPOC a minimum of 24 hours’ notice of any schedule changes. The Contractor shall also notify the GPOC via email of any schedule changes. The GPOC reviews and forwards to the AGPOC for facility coordination; the AGPOC then confirms access and notifies the GPOC of any scheduling conflicts, after which the GPOC confirms the final schedule with the contractor.

1.4.2 Calendar of Service Dates. Two weeks prior to the beginning of the month the Government will provide the contractor's Contract Manger a consolidated calendar listing service dates for all facilities to be serviced that month.

Any changes in the service date for a facility shall be coordinated between the contractor's Contract Manager and the cognizant AGPOC and copied to the CO.

1.5 Reports and Documentation

The Contractor shall prepare and submit the following reports and documentation as follows:

1.5.1 Service Reports

The contractor shall provide and submit to the GPOC a written cleaning and inspection report within five (5) calendar days from completed service. Submittals may be a direct copy of the original or a scanned version delivered electronically in PDF format. The report shall contain, at a minimum, the following:

a) Building number/name of facility where cleaning was performed

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b) Date and time of cleaning

c) Method of cleaning used

d) Certificate compliant with NFPA 96, displaying the service date and the date the next service is due, must be affixed to the system in a visible location.

e) Equipment inspection checklist and comment section for identifying system defects.

f) Inaccessible areas that were not cleaned.

g) Name and signature of service technician and facility manager/person in charge.

1.6 Contractor Performance Standards

The contractor shall ensure performance under this contract meets the standards detailed in paragraphs 1.6.1 through 1.6.4.

1.6.1 Cleanliness. All surfaces are free of visible grease, oil, and residue, meeting NFPA 96 standards for cleanliness.

1.6.2 System Functionality. Exhaust fans and related components operate normally.

1.6.3 Safety. No safety hazards are present (e.g., loose panels, damaged equipment). Belts are intact and properly tensioned. Moving parts are lubricated. Grease traps are clean and reinstalled correctly. Access panels are secure.

No impairment to the fire suppression system.

1.6.4 Post Service Condition. Work area free of debris, chemicals, or standing water. No damage to equipment or finishes.

1.8 Government Personnel

1.8.1 Government Point of Contact (GPOC). Is an individual identified to the contractor by the Contracting Officer (CO), responsible for maintaining acquisition documents and processing invoices for payment. The GPOC is an individual identified to the contractor by the Contracting Officer (CO) from the 412 CE Service Contracts Section.

The GPOC is responsible for maintaining acquisition documents and processing invoices for payment. This individual manages contractor performance and documentation related to service contracts, including receiving all contractor schedules, service reports (both pre- and post-service), and deficiencies through a designated CE workflow email. The GPOC's primary duty is surveillance, which includes thoroughly reviewing service reports and validating compliance with the Statement of Work (SOW), such as NFPA 96. The GPOC tracks the completion of services, meticulously maintains contract performance documentation, and reviews and approves invoices only after verifying that services have been completed satisfactorily. Furthermore, GPOC is responsible for notifying the CO of any deficiencies or instances of unsatisfactory contractor performance, ensuring that all records are maintained in an audit-ready state. It's crucial to understand that the GPOC does not have the authority to modify the contract, alter the scope of work, approve changes to cost, or approve changes to any of the terms and conditions of the contract/task order.

1.8.2 Alternate Government Point of Contact (AGPOC). Individual(s) identified to the contractor by the Contracting Officer who will serve as the Alternate Government Point of Contact (AGPOC). The AGPOC is responsible for coordinating and facilitating communication regarding changes in scheduled service dates and facilitating contractor access to Government facilities. They may review work progress and monitor compliance with the Statement of Work (SOW). The AGPOC serves as a key point of contact for facilitating contractor services within the facility, responsible for providing necessary access to the facility and coordinating schedule changes with the contractor Furthermore, the AGPOC is responsible for confirming the completion of service and reporting any facility-specific issues or deficiencies encountered during contractor service activities to the GPOC, ensuring proper communication and accountability throughout the process. It's crucial to understand that the AGPOC does not have the authority to modify the contract, alter the scope of work, approve changes to cost, or approve changes to any of

Page - 7 - of 24 the terms and conditions of the contract/task order. The AGPOC's role is to facilitate communication, ensure access, and monitor progress, and not to make contractual changes.

1.8.3 Upon contract award, the CO will identify in writing the GPOC and AGPOC(s) contact information.

2.0 Government Furnished Utilities

2.1 Emergency Medical Services. Edwards AFB will provide emergency medical services for contractor personnel in performance of services under this contract IAW AFMAN 41-210 Chapter 2. The contractor shall ensure that the Government is reimbursed at the full-reimbursement rate for emergency medical services provided. The contractor shall provide the 412th Medical Group with the name of a physician and/or hospital to which injured personnel can be transferred for further treatment and care after receiving initial emergency treatment on base. All mishaps will be promptly reported to the base safety office through the GPOC.

2.2 Security Police and Fire Protection. Phone number for Security Forces Squadron,661-277-3340; Fire Protection, 911.

2.3 Telephone Service. The government will provide local and DSN telephone services FOR OFFICIAL USE ONLY use at no cost to the contractor. Commercial long-distance calls shall be at the contractor’s expense.

2.4 Utilities. The government will provide all electricity, water and sewage at no additional cost to the contractor.

The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish requirements under this SOW.

3.0 General Information

3.1 Hours of Operation. The normal hours of operation for Edwards Air Force Base (EAFB) are 0700-1600, Monday through Friday, excluding Federal holidays or when the government facility is closed due to local or national emergencies, administrative closings, or similar government-directed facility closings. For contracts other than firm-fixed-price, the contractor will not be reimbursed when the government facility is closed for these reasons.

3.1.1 Recognized Federal Holidays. Recognized Federal holidays are listed at https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays. For holidays falling on a Saturday, the preceding Friday will be observed. For holidays falling on a Sunday, the following Monday will be observed.

3.2 Contract Personnel

3.2.1 Contract Manager (CM). The contractor shall provide the CO with the name, address, telephone number, and resume of the Contract Manager (CM) and any alternates within three (3) calendar days of the contract start date and shall maintain this information throughout the contract period. The CM or alternate shall have full authority to act on behalf of the contractor on all contract matters related to the daily operation of this contract and must be available within 24 hours to meet with government personnel identified by the CO to discuss any concerns. The CM and all alternates must be able to read, write, and speak English and communicate effectively with contractor employees.

3.2.2 Personnel Roster. The contractor may be required to provide a personnel roster consisting of names and other pertinent personnel data to the requiring activity for the purposes of 100% accountability real-world and exercise situations. The personnel roster shall be updated as individuals are removed and added.

3.2.3 Certifications. Contractor employees shall have current and valid professional certifications and licenses required to perform the work in this SOW, prior to contract award. All certification and licensing requirements by the Federal, State, and local agencies shall be complied with at the contractor's expense.

https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays

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3.2.4 Contractor Qualifications. The contractor shall utilize employees possessing adequate training, skills, and knowledge to perform the requirements of this contract.

3.2.5 Employee Training. The contractor shall give all training required to meet the requirements of SOW unless otherwise specified within the SOW or as otherwise approved by the CO. The contractor shall maintain training and experience records for each employee during the period of this contract that reflects that sufficient personnel are qualified to accomplish all tasks required by this contract. Provide employee training status upon the government’s request.

3.2.6 English Language. Employees who deal directly with customers will be required to communicate clearly and concisely with the customers in English. This requirement is strictly for the purpose of efficiently performing the contract tasks.

3.2.7 Use of Government Employees. The contractor shall not employ any person who is an employee (either military or civilian) of the U.S. Government if employing that person would create a conflict of interest. In addition, the contractor shall not employ any person who is an employee (either military or civilian) of the Department of the Defense if such employment would be contrary to the policies contained in DAFI 64-106 – Contracting – Contractor Labor Relations Activities - Chapter 3, Employment of Off-Duty Government Personnel.

3.2.8 Employment of Spouses/Dependents. The contractor shall not employ any person who is a spouse or dependent child of a Department of Defense employee (either military or civilian) when such employee would be placed in a conflict of interest or appearance of a conflict of interest by virtue of such employment.

3.2.9 Off-duty Military Personnel. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours, or deployment. Military Reservists and National Guard members may be subject to reorder to active duty. The abrupt absence of these personnel could adversely affect the contractor's ability to perform. However, their absence at any time shall not constitute an excuse for nonperformance under this contract.

3.2.10 Identification of Contractor Employees. All contract personnel attending meetings, answering government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed

3.2.11 Privately Owned Vehicles. Each contractor employee driving a privately owned vehicle on the installation must carry minimum liability insurance as required by the state. Contractor employees shall adhere to all posted speed limits and shall not use hand-held cellular telephones while driving on the installation for phone calls or texting. Use of seat belts is mandatory. Any contractor employee cited for driving under the influence will have their driving privileges immediately revoked for a period to be determined.

3.3 Continuation of Essential DoD Contractor Services During Crisis. In accordance with DoDI 1100.22, Policy and Procedures for Determining Workforce Mix, DFARS 237.76, and the Air Force implementation thereof, unless otherwise directed by the CO or GPOC, it is determined that the services as identified in this SOW ARE NOT essential for performance during a crisis.

3.4 Conservation of Utilities. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities.

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3.5 Environmental Protection. The contractor shall comply with all applicable federal, state and local laws, regulations and standards that are or may become applicable to the contractor’s activities in the performance of this SOW.

3.5.1 The Contractor shall comply with all applicable Federal, state, and local laws, regulations, and standards, including Air Force and installation policies, directives, and instructions, that are or may become applicable to the contractor’s activities in performance of this contract.

3.5.2. The Contractor shall ensure all hazardous materials (HM), Hazardous Material Identification and Material Safety Data, and Pollution Prevention and Right-to-Know Information are authorized and managed in compliance with applicable laws, regulations, and applicable sections of Air Force Manual 32-7002, Environmental Compliance and Pollution Prevention, and Edwards Air Force Base (AFB) HM policy, to ensure compliance with Emergency Planning and Community Right-to-Know Act of 1986 (42 U.S.C. 11001-11050), and Pollution Prevention Act of 1990 (42 U.S.C. 13101-13109).

3.5.2.1 Safety Data Sheet (SDS) submissions, accompanied by a completed Contractor Hazardous Material Approval Form, are required for chemicals/materials not sourced from an installation HAZMART, and must be approved by the Edwards AFB Hazardous Material Program including the initial submission by the apparently successful offeror prior to award, and prior to use for any subsequent SDS submissions by the contractor during performance of the contract.

3.5.2.2 The Contractor shall utilize the Contractor Hazardous Materials Usage Form to capture monthly usage data for hazardous chemicals/materials not sourced from an installation HAZMART that were used on the installation in performance of this contract. The Contractor shall submit the usage form to the GPOC by the 5th of the following month during performance and at completion of work.

3.5.2.3 The Point of Contact for questions concerning Hazardous Materials or SDS submissions prior to award is the CO. After award and during contract performance, contact the Edwards AFB Environmental Management Office at (661) 277-1401 (for AFRL, call (661) 277-5135) or email 412CEG.CEVC.HMWorkflow@us.af.mil, for the HM exempt list and guidance regarding HM regulatory, usage, and tracking form requirements.

3.5.2.4 Any products that meet the criteria of “Hazardous Waste” must be tracked until permanently removed from government property. Criteria for identifying hazardous waste are contained in Subpart C of 40 CFR Part 261 and Chapter 11, Articles 1-5, of 22 CCR. NOTE: Products containing chlorofluorocarbons (CFC’s) or ozone depleting substances shall not be allowed or approved for use.

3.5.2.5 The Contractor shall ensure that all solid and hazardous waste management on this contract complies with all applicable sections of AFMAN 32-7002, and the Edwards Air Force Base Hazardous Waste Management Plan (HWMP) and Integrated Solid Waste Management Plan, the California Health and Safety Code (HSC), Title 22 California Code of Regulations (CCR), and Title 40 Code of Federal Regulations (CFR).

3.5.2.6 Hazardous/regulated waste shall be disposed of under the Edwards AFB, US Environmental Protection Agency (EPA) ID number, with Edwards AFB as the Generator, unless the Contractor is considered “other persons” under the Resource Conservation and Recovery Act (RCRA) and operates their HW activities independent of Edwards AFB using their own US EPA ID number.

3.5.2.7 Signed HW disposal manifests shall be required for HW that may be generated on this contract prior to transportation for off-site disposal to a California Department of Toxic Substance Control (DTSC) and/or US EPA-approved landfill or treatment facility. The Contractor shall submit draft manifests via email to the Edwards AFB Environmental Management Office at 412CEG.CEVC.HWWorkflow@us.af.mil for review. After the draft manifests have been approved, the waste shipment must be scheduled with the Environmental Office to arrange for manifest signature by government personnel with Signature Authority. Contact the Hazardous Waste Support

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Facility (HWSF) personnel at (661) 277-3681, the 412CEG/CEVC HW Program Manager at (661) 277-1885, or email 412CEG.CEVC.HWWorkflow@us.af.mil for questions or additional information.

3.5.3 The Contractor shall comply with Pollution Prevention and Right-to-Know Information requirements.

Control of environmental pollution requires consideration of air, water, and land uses, and involves the management of noise, solid waste, thermal energy and radioactive materials, as well as other pollutants.

Protective measures shall be incorporated to control pollution and/or correct environmentally impacting conditions that may develop resulting from this contract. Environmental protection shall be provided during the life of the contract.

3.5.4 The Contractor is responsible to report and promptly clean up all spills in a manner consistent with current environmental regulations. In the event that it is necessary to utilize Government material, equipment or personnel to clean up a Contractor caused spill, the Contractor shall be required to reimburse the Government for all associated costs.

3.5.5 The Contractor shall strive to recycle as much cardboard, paper, plastic, wood and metal as possible through the installation’s Qualified Recycling Program (QRP), and shall develop a strict recycling, trash and litter control program. The recycling and litter control program shall consist of supplying an adequate number of covered recycling, trash and litter receptacles in all appropriate locations. The QRP may be able to provide limited additional recycling containers and bins as required (call 661-277-1167 for coordination). The contractor shall take precautions to prevent Foreign Object Debris (FOD) while working on or around the flight line. The contractor will be responsible for removing all debris as a result of the contract activity.

3.6 Miscellaneous Paragraphs

3.6.1 Freedom of Information Act (FOIA). All official government records affected by this contract are subject to the provisions of the FOIA (5 U.S.C. 552/DoDM 5400.07_AFMAN33-302). Any request received by the contractor for access/release of information from these records to the public (including government/contractor employees acting as private citizens), whether oral or in writing, shall be immediately brought to the attention of the CO for forwarding to the Base FOIA Manager to ensure proper processing and compliance with the Act.

3.6.2 Controlled Unclassified Information (CUI)

(1) The contractor shall comply with DoD Instruction 5200.48_Department of the Air Force Instruction 16-1403 Controlled Unclassified Information (CUI), and the CUI requirements in this contract. The CUI regulation cited in this paragraph sets policy, assigns responsibilities, and prescribes procedures for CUI in the identification, creation, sharing, marking, safeguarding, storage, dissemination, decontrol, disposition, destruction, and records management of CUI documents and materials and establishes training required.

(2) Any Contractor employee CUI training required under DoDI 5200.48 _Department of the Air Force Instruction 16-1403 Controlled Unclassified Information including initial and annual CUI training shall be accomplished following coordination with the GPOC/cognizant local CUI authority.

3.6.3 Notification of Debarment/Suspension Status. The contractor shall provide immediate notice to the CO in the event of being suspended, debarred or declared ineligible by any other federal department or agency, or upon receipt of a notice of proposed debarment from another DoD Agency, during the performance of this contract.

3.6.4 Correspondence. The government singularly identifies each project with a contract number at time of award.

The contract number is a unique identifier to purposely and permanently represent an awarded project. The government issued contract number is to be referenced on all official communication starting upon notice of award.

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3.6.5 Post Award Conference. The contractor agrees to attend any post award conference convened by the CO IAW FAR Part 42.5. These meetings shall be at no additional cost to the government.

3.6.6 Privacy Act. Work on this contract may require that personnel have access to information protected by the Privacy Act. Contractor personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations when handling such information.

3.6.7 Records. All records created and received by the contractor in the performance of this contract shall be maintained and readily accessible. Records shall remain the property of the government. The Contractor must maintain and dispose of records following the requirements established in Air Force Instruction 33-322, Records Management, and Information Governance Program, specifically Chapters 1,2, 3, 4 Section 6.1 of Chapter 6 and Attachment 1. The Contractor must turn over all records to the Government upon completion of the contract unless otherwise directed by the CO. The Contractor may contact the Edwards AFB Records Management Office at 661-277-3015 for training on records management at no cost as contractor ensures compliance with federal, DoD and Air Force record keeping requirements.

3.6.8 Insurance. The contractor shall obtain the necessary insurance as required by FAR part 28.3. The minimum amounts of insurance will be maintained IAW FAR 28.307-2.

3.6.9 Subcontracting. The contractor shall ensure that any subcontractor providing services on behalf of the contractor has been approved by the CO prior to any such performance. The subcontractor shall not have a negative performance history or be suspended or otherwise prohibited from doing business with the government.

The Contractor is responsible for compliance with all applicable limitations on subcontracting, as well as establishing requirements for all subcontractors who qualify as subcontractors under the resulting agreement.

3.6.10 Data Rights. The government has unlimited rights to all documents/material produced under this contract.

All documents and materials, to include the source codes of any software, produced under this contract shall be government owned and are the property of the government with all rights and privileges of ownership/copyright belonging exclusively to the government. These documents and materials may not be used or sold by the contractor without written permission from the CO. All materials supplied to the government shall be the sole property of the government and may not be used for any other purpose. This right does not abrogate any other government rights.

3.6.11 Fire Prevention. The contractor shall take all necessary precautions to prevent fires in the units and contractor-furnished and government-furnished facilities while performing any work under this contract.

In the event fires do occur, the contractor shall immediately notify the Base Fire Department at 911.

The contractor shall then notify the requiring activity and the CO. The contractor shall brief and document its employees monthly on fire safety issues and procedures in reporting fires.

3.6.12 Inclement Weather. If the base closes due to inclement weather, the contractor will be released, by the installation commander, with the general population of the base at no decrement to contract price. The contractor will follow the local procedures for reporting inclement weather as advertised on local television and radio stations.

3.6.13 Section 508 Compliance. The contractor shall support the government in its compliance with Section 508 throughout the development and implementation of the work to be performed. Section 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794d) requires that when federal agencies develop, procure, maintain, or use electronic information technology, federal employees with disabilities have access to and use of information and data that is comparable to the access and use by Federal employees who do not have disabilities, unless an undue

Page - 12 - of 24 burden would be imposed on the agency. Section 508 also requires that individuals with disabilities, who are members of the public seeking information or services from a Federal agency, have access to and use of information and data that is comparable to that provided to the public who are not individuals with disabilities, unless an undue burden is imposed on the agency.

3.7 Security

3.7.1 All Contractor employees will be subject to a criminal history background check IAW DoDM 5200.08V3_AFMAN 31-101V3, Installation Perimeter Access Control, and 412th Test Wing Base Defense Plan (BDP) 31, Volume I (the AFMAN and BDP are both limited access documents but more details on the requirements/process in terms of background checks can be provided by the Contracting Office upon request).

Vehicle registration, proof of insurance, and a valid driver's license must be presented for vehicles. Installation Commanders may deny access and credentials based on information obtained during identity proofing and vetting that indicates the individual may present a threat to the good order, discipline, and morale of the installation.

3.7.2 Base Access. For Contractor personnel requiring frequent base access to perform work at Edwards AFB will be granted access via an Edwards AFB Form 496, Application for Defense Biometric Identification System (DBIDS) Card. Before submitting a request for Base access via an Edwards AFB Form 496, the Contracting Officer will take steps to authorize the GPOC in writing, including the following information: 1) contract number,

2) location of work, 3) expiration date (must be on or before the contract’s expiration date), and 4) names of employees/ subcontractor employees needing access to the base, to include each employee’s company name.

Separately, and also prior to submitting a request for Base access via an Edwards AFB Form 496, the Prime Contractor shall submit a written request on company letterhead to the GPOC that includes the following information: 1) contract number, 2) location of work, 3) contract start and stop date (must be on or before the contract’s expiration date), and 4) names of employees/ subcontractor employees needing access to the base, to include each employee’s company name.

3.7.3 It is recommended that the prime Contractor provides a copy of the request letter to each employee for verification purposes when the employee comes to the 412 CEG Security Manager Office at Building 3500 to get their AFMC Form 496 signed. Employees for which no request letter can be found or provided will result in the employee being asked to return on another date/time so verification can be made.

3.7.4 Base passes will be limited to the length of the contract not to exceed 3 years from the date the Edwards AFB Form 496 is submitted to the 412 CEG Security Office for signature.

3.7.5 The Edwards AFB Form 496 will be reviewed/approved by the GPOC, then taken by the contractor employee to the Edwards AFB Visitor Control Center or Pass & Registration Office in Building 3000 for authentication and issuance of the Base pass.

3.7.6 The contractor shall comply with all base security regulations. Additionally, the contractor shall comply with actions dictated by force protection condition (FPCON) changes/measures and/or health protection condition (HPCON) changes/measures. For real-world situations/exercises, changes to force/health protection conditions could impact on contractor performance of work and can include denial of access to the installation to perform work

3.7.7 Only employees who will be working on the contract consistently/frequently should be submitted for a long-term Base pass.

3.7.8 The Contractor shall comply with all security requirements imposed by the Installation. Specific security considerations will be handled on an individual Task Order/contract basis as required.

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3.7.9 The contractor shall report suspicious activity (refer to Edwards AFB Contractor Antiterrorism Awareness pamphlet) to Security Forces at 661-277-3340 in a timely manner.

3.7.10 The Contractor and its employees shall comply with all base traffic regulations.

3.7.11 Visitors/contractors with driver’s licenses and ability to obtain base access without another form of identification as an identity proofing document. As proof of identify, the Department of Defense will accept State-issued driver's licenses and identification cards only if they meet the Real ID Act standards, from all U.S. States and territories as proof of identity. The Contractor shall possess a credential compliant with the REAL ID Act of 2005 or an acceptable alternate identification credential. Please visit the Department of Homeland Security's (DHS) website to get the latest information, https://www.dhs.gov/current-status-states-territories.

3.7.12 The contractor shall maintain and make available to the GPOC, within 30 days after award, records of Antiterrorism Awareness Level I required training of contractor employees and subcontractor employees who require routine physical access to the installation via 30-day pass, DBIDS Access card or Common Access Card (CAC), both initially and annually thereafter. AT Level I training provides contractor employees with the requisite knowledge necessary to remain vigilant for possible terrorist threats. Level I AT Awareness Training may be taken at https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf for non-CAC holders. CAC holders may complete AT Level I training (Force Protection course ZZ133079) via myLearning at https://lms-jets.cce.af.mil/moodle/. Tracking for each contractor or subcontractor employee is the responsibility of the GPOC or unit Antiterrorism Representative.

3.7.13 The Contractor shall be responsible for safeguarding all government property, equipment and materials provided for Contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

3.7.14 During performance of the contract, the Contractor shall be responsible for obtaining required identification for newly assigned personnel.

3.7.15 The Contractor shall be responsible for prompt return of credentials and vehicle passes for: 1) any employee who no longer requires access to the work site; 2) upon request by a CO; and 3) upon completion or termination of the contract. The Prime Contractor shall ensure that all Base identification passes issued to employees and subcontractor employees are returned to the issuing office. Failure to comply with these requirements may result in the withholding of payment.

3.7.16 Contractor employees are prohibited from possessing weapons, firearms or ammunition, on themselves or within Contractor-owned or privately owned vehicle while on Edwards AFB.

3.8 OPSEC

3.8.1 The Contractor shall comply with DOD, USAF, and locally established Operations Security (OPSEC) policies and procedures to protect sensitive and unclassified information and/or equipment, which is furnished to and operated by the Contractor, and prevent compromise of classified information and equipment. Contractor shall maintain Operations Security (OPSEC) in accordance with DOD Directive & Manual 5205.02, DOD Operations Security (OPSEC) Program, AFI 10-701, Operations Security (OPSEC), and Edwards AFB OPSEC policies and procedures.

3.8.2 OPSEC Training Requirement. Completion of OPSEC Training of contractor employees offered by the Government IAW AFI 10-701, paras. 4.1. and 4.2.3. and if offered para 4.3, shall be required of all Contractor employees within 60 days of initiating work. Access to mission critical information will not be allowed until OPSEC education has been completed and documented. This training provides Contractor employees with the requisite knowledge necessary to remain vigilant about possible threats, understand basic security procedures, Page - 14 - of 24 understand the obligation to report security violations and the continued obligation to safeguard information. The requiring unit Security Manager/OPSEC Coordinator will coordinate, and track completed training with the Contractor.

3.8.3 OPSEC Contact. Contact the unit Security Manager/OPSEC Coordinator or Wing OPSEC Signature Manager at (661) 277-2066 for questions or reporting.

3.9 Safety

3.9.1 Safety Responsibility. It is the contractor's responsibility to ensure its employees and managers have a comprehensive understanding of and full compliance with OSHA requirements. Detailed information is available on the OSHA website at Error! Hyperlink reference not valid. It is the contractor's sole responsibility for compliance with OSHA, Public Law 91-596. The contractor shall comply with all federal, state and local laws, and Air Force Instructions for the protection of their employees while working on an Air Force Installation or property. The protection of contractor employees is exclusively the obligation of the contractor.

The Contractor shall manage all work areas to ensure the safety of building occupants, base personnel, or visitors in or near the areas.

3.9.2 Required Safety and Health Plan. The contractor shall submit a Safety and Health Plan that describes the capabilities and processes to ensure compliance with safety and health requirements during the performance of the work described in the solicitation. The contractor's plan shall include appropriate measures to ensure the contractor reacts promptly to investigate, correct and track alleged safety and health violations and/or uncontrolled hazards in contractor work areas. The contractor must ensure that personnel are properly trained on the equipment they are tasked to operate. The contractor shall develop site specific mishap reporting procedures which result in damage to government property or injury to Air Force personnel. These procedures are to be included in the safety and health plan for review. In accordance with AFI 91-202 - AFMC Supplement – Safety - The US Air Force Mishap Prevention Program, the contractor shall submit a Safety and Health Plan to the CO for review and acceptance by the safety office prior to contract award.

3.9.3 Safety Equipment. The contractor shall furnish personal safety equipment for its employees in performance of this contract.

3.9.4 Safety and Health Requirements. It is the contractor's responsibility to ensure its employees and managers have a comprehensive understanding of OSHA requirements. Detailed information is available on the OSHA website at http://www.osha.gov. Contractors are responsible for complying with federal and state occupational safety and health standards for their employees, except where the Air Force contractually agreed to assume responsibility.

3.9.5 Mishap Reporting. The Contractor shall promptly report pertinent facts to the Government Program Office (GPO) regarding mishaps involving government personnel or property, on or off the Air Force Installation, incidental to work performed IAW DAFI 91-204, Safety Investigation and Hazard Reporting. Direct costs related to the mishap shall be separated from other costs and provided to the GPO and Safety Investigators.

3.9.6 Safety Threats.

The government reserves the right to restrict the employment, under this contract, of any contractor employee, or prospective contractor employee who is identified as a potential threat to health, safety, security, general wellbeing, or the operational mission of the installation and its population. The contractor shall perform background checks at the contractor’s expense to ensure that said employee has not been convicted of any sexual crime or any crime against children.

3.9.7 Substance Abuse Testing.

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The consumption of alcoholic beverages or illegal drugs by contractor personnel, while on duty, is strictly forbidden. Contractor employees shall be subject to substance abuse testing as a result of a mishap investigation when an individual’s actions or inactions are suspected as factors in a mishap sequence. The CO or GPOC may identify the employees to be tested and the drugs and substances for which those employees must be tested. The service provider shall accomplish the specified testing using a certified (i.e., a certified lab that meets Department of Health and Human Services (DHHS)/ Substance Abuse and Mental Health Services Administration (SAMHSA) certification) medical substance abuse testing facility.