PERFORMANCE WORK STATEMENT – SCOPE OF WORK

U.S. COAST GUARD Repaint Interior Spaces at Air Station Astoria

SECTION 1 – GENERAL INFORMATION

1.1 Scope of Work

The contractor shall provide all personnel, equipment, tools, materials, transportation, supervision and other items and services necessary to Repaint the interior spaces at Air Station Astoria. The contractor must perform to the standards in this Scope of Work (SOW) contract. All questions regarding this Scope of Work for Services must be sent through the US Coast Guard Contracting Officer’s Representative (COR). The COR is LT Gary Nelthropp, Phone, (503) 706-3150; Email: Gary.C.Nelthropp@uscg.mil. A bid walk will be offered on Wednesday 10JUNE2026 at 0900. No other bid walks or site visits will be offered. Bid Walk is mandatory to be considered for the contract.

1.1.1 Place of Performance

Coast Guard Air Station Astoria 2185 SE 12th Pl Astoria OR 97146

1.2 Contractor Personnel

1.2.1 Contract Manager

The contractor must provide a contract manager who must be responsible for the performance of the work.

1.2.1.1 The contract manager or alternate(s) must have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.2.1.2 The contact manager and alternate or alternates must be able to read, write, speak, and understand the English language.

1.2.1.3 The contract manager’s firm must be licensed and certified to conduct the work specified within the Scope of Work.

1.2.2 Contractor employees

The contractor must not employ persons for work on this contract if such employee is considered by the contracting officer to be a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

1.2.2.1 Contactor personnel must present a neat appearance and be easily recognized as contractor employees.

1.2.2.2 The contractor must not employ any person who is an employee of the U. S. Government if employing that person would create a conflict of interest. Additionally, the contractor must not employ any person who is an employee of the U. S. Coast Guard unless such person seeks and receives approval according to U. S. Coast Guard regulations.

1.2.2.3 Each individual employed under the contract shall be a citizen of the United States of America, or an alien who has been lawfully admitted for permanent residence as evidenced by a Permanent Resident Card (USCIS I-551). Any exceptions must be approved by the Department's Chief Security Officer or designee.

1.2.2.4 Contractors shall identify in their proposals, the names and citizenship of all non-U.S. citizens proposed to work under the contract. Any additions or deletions of non-U.S. citizens after contract award shall also be reported to the Contracting Officer.

1.2.3 Security requirements

Due to heightened Security at USCG Facilities, all contractor employees performing tasks related to this SOW, while onboard a Coast Guard facility, shall have proper valid identification, specifically a Real ID.

Time spent undergoing entrance to USCG facilities will not be considered a government delay of work or differing site condition. Prior to commencing work the contractor shall send a roster to the COR which includes the names of the contractor employees who will be onsite, their dates of birth, and their license number.

1.3 Hours of Operation – Projected Date of Completion

The contractor must perform the tasks as required by the SOW under this contract during the following hours: Monday through Friday between 08:00am and 4:00pm unless other time is specified. The contractor shall have all work completed within 90 days of award of contract.

1.3.1 Holidays: If applicable.

1.3.2 Special event, or adjusted work hours: If circumstances should arise wherein the contractor desires a different work schedule as required in section 1.3 above, the contractor must request the same in writing.

Submit written request to the Contracting Point of Contact (POC) a minimum of 24 hours before the requested adjusted work schedule. If the desired schedule change is to be effective on a Monday, the request must be submitted to the (POC) prior to 9:00am on the Friday prior to commencement of work.

1.3.3 Phased Space Notification: Because the contractor is limited to occupying a maximum of two (2) spaces at any given time, the contractor must provide written notification to the COR a minimum of 48 hours prior to transitioning to a new set of spaces. This advance notice is strictly required to ensure the Government has sufficient time to remove wall hangings, notify affected personnel, and prepare the upcoming spaces for painting. Failure to provide this notification may result in delays for which the contractor will not be compensated.

1.4 Invoicing

In conjunction with the subject award, proper invoices will be submitted through the Invoice Processing Platform (IPP) at https://www.ipp.gov/. IPP is a secure web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service in partnership with the Federal Reserve

Bank of St. Louis (FRSTL). IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency.

Actions to take:

If you are already enrolled in IPP:

If your company is already registered to use IPP, you will not be required to re-register and you do not need to contact IPP.

If you are NOT already enrolled in IPP:

The point of contact you provided in your SAM.gov registration will receive two emails from ipp.noreply@mail.eroc.twai.gov. Please note that emails from this email address may filter into your spam or junk folder:

1. The first email will have the IPP Logon ID and a link to the IPP application.

2. A second email, which will be sent within 24 hours of the first email, contains a temporary password.

Once your contact receives these emails, please ensure they log into IPP and complete the registration process.

Once registered to use IPP, your company may submit invoices electronically, receive e-mail notifications when requests are paid, view payment history, and access remittance downloads. The e-mail notification of payment is sent when a payment is distributed to your bank account and may include the following payment information: Date of payment, dollar amount, invoice number, paying agency, payee name, and ACH trace number.

Vendor training materials, including a first time login tutorial, are available on the https://www.ipp.gov/ website. Once you have logged in to the IPP application, you will have access to user guides that provide step-by-step instructions for all IPP capabilities, ranging from creating and submitting an invoice to setting up email notifications. Live webinars are held monthly and provide a great opportunity to learn the basic of the system and to call in and ask the IPP team questions about the IPP application.

IPP Customer Support is available to assist users of the system and can answer your questions related to accessing IPP or completing the registration process.

Toll-free number: 866-973-3131 Email address: IPPCustomerSupport@fiscal.treasury.gov Hours of operation: Monday through Friday (excluding bank holidays) from 8:00 am - 6:00 pm ET

SECTION 2 – DEFINITIONS

2.1 General Definitions

When the (SOW), solicitation provision or contract clause uses a word or term that is defined in the Federal Acquisition Regulations (FAR), the word or term has the same meaning as the definition as contained in section 2.101 of the FAR. The FAR index is available via the Internet at http://www.acqnet.gov at the end of the FAR, after the FAR Appendix.

2.1.1 Defective Service: A service or commodity output that does not meet the standard of performance requirement specified in the contract for that service or commodity.

2.1.2 Quality Assurance: A planned and systematic pattern of all government actions necessary to provide confidence that adequate technical requirements are established; products and services conform to established technical requirements; and satisfactory performance is achieved. Quality assurance refers to actions by the government assurance functions for a contracted service.

2.1.2 Quality Control: Those actions taken by a contractor to control the production of outputs to ensure that they conform to the contract requirements.

2.1.3 Technical Definitions: Not applicable to contract.

SECTION 3 – GOVERNMENT FURNISHED PROPERTY, MATERIALS, AND SERVICES

3.1 General Information:

The Government must provide the facilities, equipment, materials, and services listed here:

3.1.1 On-site parking for contractor vehicles

3.1.2 120V Electricity necessary for use by contractor in conjunction with this contract

3.1.3 The Government will be responsible for removing and remounting all items hanging on walls (e.g., pictures, boards, clocks).

SECTION 4 – CONTRACTOR FURNISHED ITEMS AND SERVICES

Except for those items, services, or commodities specifically stated in section 3 as government furnished, the contractor must furnish everything needed to perform this contract according to all its terms. This includes, but is not limited to, all paint, primer, wall patching compounds, masking materials, drop cloths, and tools necessary to complete the work specified.

SECTION 5 – SPECIFIC TASKS

The contractor shall provide all labor, materials, equipment, and supervision necessary to thoroughly prep and repaint the interior walls within the specific areas highlighted in yellow on the accompanying Drawings (#1 and #2). The contractor shall ONLY paint the interior wall surfaces. The contractor must NOT paint any ceilings, floors, doors, door frames, windows, window frames, or baseboard trim, as these areas are completely excluded from the scope of work.

Because this is an active and occupied military facility, close coordination with the Government is required.

While the Government will handle the removal and remounting of all wall-hanging items (e.g., pictures, whiteboards, clocks, and plaques), the contractor retains full responsibility for the careful relocation, protection, and restoration of all heavy furniture and office equipment. The contractor must ensure that all walls, including the areas directly behind desks, cabinets, and shelving units, receive full paint coverage.

To ensure minimal disruption to the daily operations of Air Station Astoria, the contractor must strictly adhere to a phased execution plan, occupying and actively working in a maximum of two (2) spaces at any given time. The contractor is responsible for guaranteeing that all surface preparation, patching, painting, and daily site cleanup are executed to the highest commercial standards, with absolute care taken to ensure zero paint contact with carpets, baseboards, or other adjacent surfaces.

5.1 Specific tasks

The contractor shall repaint the walls in the areas designated in yellow on the accompanying drawings (#1 and #2). The contractor shall be responsible for all surface preparation, furniture relocation, painting, and cleanup as specified below.

5.1 Surface Preparation

5.1.1 Wall Surface Preparation: The contractor shall prepare all wall surfaces for painting. This includes cleaning walls of dirt, dust, and grime.

5.1.2 Hole and Crack Repair: The contractor shall patch all holes (including holes left by previously removed wall hangings/anchors), cracks, and other imperfections in the drywall. All patching and repairs shall conform to ASTM C840, "Standard Specification for Application and Finishing of Gypsum Board." All patched areas must be sanded smooth, texture-matched to blend seamlessly with the existing surrounding wall texture, and primed before the topcoat is applied.

5.1.3 Hardware and Fixture Removal: The contractor shall carefully remove all electrical switch plates, outlet covers, vent registers, and surface-mounted hardware prior to surface preparation and painting. The contractor shall temporarily mask all permanent wall fixtures (e.g., thermostats, fire alarm strobes, conduit, and IT network boxes) that cannot be removed. All removed hardware must be safely stored and reinstalled by the contractor once the final coat of paint has fully dried. Under no circumstances shall the contractor paint over faceplates, hardware, or data ports.

5.2 Painting

5.2.1 Paint Application: The contractor shall apply two coats of paint to all designated wall surfaces. All painting work shall meet or exceed the standards set forth in ASTM D3928, "Standard Test Method for Evaluation of Gloss or Sheen Uniformity."

5.2.2 Paint Specifications: The contractor shall use a high-quality, commercial-grade interior latex paint.

* Finish: Eggshell

* Color: To be specified by the COR from a standard manufacturer’s color palette prior to the contractor purchasing materials.

5.2.3 Continuous Coverage (Edge-to-Edge): The contractor is responsible for 100% continuous paint coverage on all walls within the designated spaces, from the floor/baseboard line to the ceiling line. This includes painting inside wall alcoves, interior closets within the designated spaces, and entirely behind all desks, shelving units, and non-permanent fixtures. If the contractor encounters specialized equipment (e.g., IT server racks) that they believe cannot be safely moved, they must immediately notify the COR for guidance; the contractor may not independently elect to skip wall spaces.

5.2.4 Primer Application: In addition to priming all patched areas, the contractor shall apply a high-quality stain-blocking primer to any areas showing water stains, scuff marks, or severe discoloration prior to applying the two topcoats. If the new paint color specified by the COR requires transitioning from a dark wall color to a light wall color, a full coat of primer must be applied to the entire wall surface to ensure the final color matches the manufacturer's standard.

5.3 Site Protection and Management

5.3.1 Protection of Surfaces: The contractor shall take all necessary precautions to protect floors, carpets, ceilings, furniture, and any other surfaces not being painted. This includes using drop cloths, plastic sheeting, and masking tape. The contractor is financially responsible for any damage caused by paint spills or overspray.

5.3.2 Clean Environment: The contractor shall maintain a clean work environment and protect adjacent surfaces, building contents, and sensitive equipment from dust and damage.

5.3.3 Daily Clean-up: The contractor shall sweep and remove all debris from the work site at the end of each work shift.

5.3.4 Edge Transitions (Cutting-In): Because this contract is strictly limited to wall surfaces, the contractor must ensure sharp, clean lines where painted walls meet ceilings, baseboards, door frames, and window frames. The contractor shall not allow any wall paint to bridge onto adjoining trim, ceiling grids, or flooring.

5.3.5 Protected Artwork/Murals: There is an existing painted mural located on the wall in the Crew Lounge.

Under no circumstances shall the contractor paint over, patch, or alter this mural. The contractor must carefully mask off and fully protect the entire mural with plastic sheeting prior to performing any surface preparation or painting on the surrounding wall surfaces in that room. The contractor will be held financially responsible for any damage or over-spray to this artwork.

5.4 Furniture Relocation

5.4.1 Contractor Responsibility: The contractor is responsible for carefully moving all furniture (desks, chairs, filing cabinets, etc.) as needed to access the walls for painting.

5.4.2 Restoration: Upon completion of painting in each space, the contractor must return all furniture to its original position and layout.

5.5 Phased Execution & Operational Continuity

5.5.1 Unit Operations: The facility will remain occupied in spaces not actively being painted and fully operational during the execution of this contract.

5.5.2 Space Limitations: To minimize disruption to daily operations, the contractor shall only occupy and conduct work in a maximum of two (2) spaces at any given time. The contractor's phased space execution plan must be submitted to and approved by the COR prior to the commencement of any work.

5.5.3 Phasing Requirement: The contractor must reach full completion (including painting, cleanup, and furniture restoration) in the occupied spaces before transitioning to begin work in the next set of spaces.

5.6 Inspection, Acceptance, and Warranty

5.6.1 Final Cleaning: Upon completion, the contractor shall ensure all areas are clean and free of paint drips, debris, and equipment.

5.6.2 Joint Inspection (Punch List): The contractor shall conduct a final walkthrough with the government representative to identify any defects or incomplete work. The contractor shall correct all punch list items prior to final acceptance.

5.6.3 Workmanship Warranty: The contractor shall provide a minimum two (2) year workmanship warranty guaranteeing that the painting and patching were installed in accordance with manufacturer specifications and industry standards and will not peel, bubble, or crack.

5.7 Safety: All work shall be conducted in a safe manner and shall comply with all applicable Federal, State, and local safety standards and requirements, including OSHA.

5.9 Operations and Storage Facilities:

The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the on-site representative with the concurrence of the Contracting Officer. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor’s performance.

5.10 Warranty:

The contractor shall offer a two-year warranty on workmanship, paint and patching.

SECTION 6 – ACCEPTANCE

6.1 Acceptance

6.1.1 Acceptance on behalf of the government will be made by the POC as attested to / witnessed by signatures on the contractor generated document / form stating SOW completion.

SECTION 7 – APPLICABLE PUBLICATIONS AND FORMS

Publications and forms that apply to the (SOW) are listed below. The publications and forms have been designated as either mandatory or informational. The contractor is obligated to follow those publications and use those forms designated as mandatory to the extent specified in other sections of this (SOW). The contractor must be guided by those publications or use those forms designated as informational to the extent necessary to accomplish requirement in this (SOW).

7.1 Publications

7.1.1 OSHA Safety and Health Standards, 29 CFR Part 1926 – Safety and Health Regulations for Construction