Statement of Work Form SOW.xlsb
XLSB spreadsheet 32 KB Posted
- Attached to
- Building Cleaning and Sanitizing Services
- Solicitation number
- 99SWC-S1117
- Issued by
- Nevada
About this file
This document is a Statement of Work Form for a Building Cleaning and Sanitizing Services contract opportunity issued by the State of Nevada. The form is intended to allow state agencies and other purchasing entities to obtain quotes from vendors listed under Solicitation 99SWC-S1117 for cleaning and janitorial services. The form includes detailed instructions for purchasing entities on how to fill out the various worksheets, including Work Request Forms, Client Questions, Green Cleaning Supplies, and Subcontractors. It also provides guidance for vendors on how to complete the required information. The contract is for an anticipated start date with a not-to-exceed amount, and a mandatory site visit is required for all invited bidders.
The Statement of Work Form requires vendors to provide hourly wage rates for various positions such as Supervisor, Janitor, Shampooer, Waxer, and Window Washer, as well as the estimated time required to complete each task. Vendors must also list all cleaning products and equipment they intend to use, including any third-party certifications. The form allows purchasing entities to assign different weights to categories such as Pricing, Client Summary, and Other, to enable a fair and equal comparison of vendor responses.
Text of this file
Directions Purchasing Entities
| Statement of Work Form (Mandatory) |
| This form is intended to serve as means for facility managers and purchasers (purchasing entities) to obtain quotes from one or more vendors on the FAC81 contract using a form that enables a fair and equal comparison of of the services the vendors can provide and the cost for such services. Calculations are automatically built into the form to also allow for a streamline evaluation of responses. See the box below for other relevant guidance and information. For further questions please contact: Lana Gunaratne, lalana.m.gunaratne@state.ma.us |
The worksheet tabs in BLUE can be deleted prior to sending the file out to vendors to obtain quotes.
Guidance for Purchasing Entities:
a. Work Request Form 1 & 2: These worksheets have been developed to allow purchasing entities to choose desired services.
| i. Purchasing Entity should fill in boxes outlined in GREEN. | |
| ii. The purchasing entity has the ability to provide different weights to the categories below. The total must equal 100%. If the purchasing entity does not want to use one of the categories, they may submit 0. This allows a tally of the weights for vendor review. NOTE: Purchasing entities may "hide" this row before sending to vendors. | |
| 1 Pricing | |
| 1 Client Summary (answers to questions from the Client Questions Worksheet) | |
| 1 Other (if any additional is needed) |
b. Client Questions: These questions allow the purchasing entity to get additional information from the bidders. Additional questions may be added.
c. Green Cleaning Supplies: It is highly encouraged for purchasing entities to include this tab for companies to indicate their green cleaning products used.
d. Subcontractors: This tab can be used for vendors to list their subcontractors, contact information, value of the contract, whether the sub is a Minority and Women Business (MWBE), and to provide a brief description of services.
e. Site Visit Sign-In Sheet: This sheet can be used for vendors to sign in and can be DELETED prior to sending to vendors.
f. Prevailing Wage Rate: If prevailing wage is applicable, Purchasing Enitity must request prevailing wage rates from the Department of Labor Standards and provide prevailing wage rates to bidders at time of Request for Quote.
Janitorial Services Contract Site Visit Guidelines for Purchasing Entities
1. Preparation
Assign personnel (Tour guides): Assign two individuals the task of preparing for the visit. Choose individuals who could act as back up for one another. (Don’t choose two people who ride to work together). This is to ensure someone will be able to conduct the tour in case of illness or delay. Confirm this assignment with both individuals.
Review specification sheet: Have the assigned tour guides read through the Work Request Excel worksheet to become familiar with its function, thinking about their route in touring the site.
Advance walk through: Have the assigned tour guides use the Work Request Excel worksheet to go through a test walk through of the tour. Have them ask themselves:
• Is everything we need to have cleaned mentioned in the spec sheet?
• Is the frequency of cleaning appropriate?
• Is there a square footage listed for each floor care area? Is it correct?
• Is there a quantity listed for each item such as toilets or waste receptacles? Is it correct?
• Will the tour plan allow vendors to see all work areas?
• Who will supply disposables, etc?
Review guest list: Share the guest list with the assigned tour guides so they know whom to expect. Some firms may send two representatives when there is more than one component to the work.
2. Day of event
Tour Guide and Material: Although two tour guides have prepared, only one need conduct the tour unless the group is large. The materials to conduct the event should be on hand and available in the event a backup person needs to conduct the tour.
Check-In: It is required that all invited bidders attend the site visit. This eliminates misunderstandings about the work that can taint performance once the contract is awarded. Attendance is verified by having each attendee complete (legibly) their information on the Sign-In Sheet. If a company is represented by more than one attendee, all representatives must sign in. Once the site visit has begun, late arrivals may not be allowed to tour the site and are disqualified from the competition.
Uninvited vendor: If an uninvited vendor arrives, they are not allowed to participate.
Beginning the tour: When all invited vendors have arrived, announce to the group that the tour is starting and lead them through the site. You may consider asking that all electronic devices (cell phones, pagers, etc.) be turned off during the site visit to ensure everyone can actively listen and participate in the tour.
Conducting the tour: Point out the work detailed in the specifications, and tell them your expectation regarding the cleaning standards to be met.
Questions: Those questions that are easy may be answered. In cases where the spec or bid are unclear about a point, or the guide is not sure, the question should be sent by the questioner to the Client’s Primary Point of Contact/Contract Administrator. Only those answers made via amendment will bear upon award. In all other matters the written document will be binding. The tour guide should tell the attendees Only those answers made via amendment will bear upon award. In all other matters the written document will be binding.
Ending the visit: After a few questions, the tour director thanks the group for their interest and dismisses them.
Thank you for conducting your site visit. This saved your agency money and put you in control of this event at your site. Your assistance is appreciated.
Directions for Vendors
| Statement of Work Form (Mandatory) |
| This form is intended to serve as means for State agencies and purchasers (purchasing entities) to obtain quotes from one or more vendors listed as distributors under Solicitaton 99SWC-S1117 using a form that enables a fair and equal comparison of the services the vendors can provide and the cost for such services. See the box below for other relevant guidance and information. For further questions please contact: Ryan Vradenburg, rvradenburg@admin.nv.gov. The complete form is to be attached to the Standard Form Contract as Attachment AA when awarded to the chosen vendor. |
Guidance for Vendors:
Work Request Form 1 tab: Please fill in all of the boxes outlined in BLUE. If a section is crossed out, it means the purchasing entity does not desire this service.
Work Request Form 2 tab: Vendors are asked to submit hourly wage, in addition to minutes requried to complete the task Cleaning Supplies: All vendors are required to list their cleaning products that will be used for this contract. These products were submitted as part of the response to the RFP.
Work Request Form 1
| Building Cleaning and Sanitizing Services |
| Scope of Work |
Vendor Company Name: NevadaEPro Vendor #
| Vendor Point of contact: | Site Supervisor: |
| Email: | Email: |
| Phone: | Phone: |
| Agency Name: | |
| Contract End Date: | Anticipated Start Date: |
| Not to Exceed Amount: | Building Type: |
| Mandatory Site Visit Date: | Time: |
| Estimated Square Feet: | # of Floors: |
| Date Requested: |
| Work to be performed at: | Agency Contact Information: | ||
| Street Address 1: | Point of Contact: | ||
| Street Address 2: | Street Address 1: | ||
| City & Zip: | NV | Street Address 2: | NV |
| Point of Contact: | City & Zip: | ||
| Phone: | Phone: | ||
| Fax: | Fax: | ||
| Email: | Email: | ||
| Facility Security: | |||
| Send Invoices to: | |||
| Point of Contact: | |||
| Street Address 1: | |||
| Street Address 2: | NV | ||
| City & Zip: | |||
| Phone: | |||
| Fax: | |||
| Email: |
Next Step >>
Work Request Form 2
Statement of Work
| Bidder Identified Hourly Wage Rates* | |
| Supervisor | |
| Janitor | |
| Shampooer | |
| Waxer | |
| Window Washer |
Seq# Category Need/Task Description Special Instructions/Comments Frequency Supervisor (hours) Janitor (hours) Shampooer (hours) Waxer (hours) Window Washer (hours) Total Annual Cost for Category
Green Cleaning Supplies Complete the table below for all cleaning and janitorial products used in your operations. Please add lines to the table to show multiple products (e.g. If you use three different all-purpose cleaners depending on the job, each product should be on a separate line with the info filled out for each.)
| 1) Cleaning chemicals only – List the various products used. |
| 2) Disinfectants and sanitizers (ONLY)– Indicate if the product is EPA Registered (EPA) |
4) Equipment – Vendors are encouraged (but not required at this time) to use equipment listed in the Approved Products List as it is energy efficient and/or may allow for reduced chemical use. However, the information should still be included on the table below.
| 5) Other – If your company uses products not shown on the list, please add lines to indicate these products and complete the information on the table. | |||
| Cleaning Task | Product Brand Name | Product Manufacturer | Type of 3rd Party Certification (GS, EL) and for Disinfectants/Sanitizers the EPA Registration |
| All-purpose Cleaning | |||
| Bathroom cleaning | |||
| Carpet Cleaning | |||
| Glass Cleaning | |||
| Floor Scrubbing | |||
| Floor Finishing | |||
| Floor Polish | |||
| Floor Stripping | |||
| Hand Soap | |||
| Cooking Appliance Cleaners | |||
| Degreasers | |||
| Janitorial Papers | Not Applicable | ||
| Trash Liners | Not Applicable | ||
| Matting Systems | Not Applicable | ||
| Disinfectants | |||
| Sanitizers | |||
| Odor Control | |||
| Enzymatic Cleaners | |||
| Other |
Lookups
| joshi_sdo_status | joshi_period | |
| Not Applicable | a week | |
| Self-Certified Women Owned Business | a year | |
| Self-Certified Minority Owned Business | once | |
| Self-Certified Minority & Women Owned Business | ||
| Certified Women Owned Business | ||
| Certified Minority Owned Business | ||
| Certified Minority & Women Owned Business | ||
| joshi_checkbox | ||
| £ | £ | |
| R | R | |
| joshi_district_codes | ||
| 1 | ||
| 2 | ||
| 3 | ||
| 4 | ||
| 5 | ||
| 6 | ||
| joshi_frequency | ||
| 1 | ||
| 2 | ||
| 3 | ||
| 4 | ||
| 5 | ||
| 6 | ||
| 7 | ||
| 8 | ||
| 9 | ||
| 10 | ||
| 11 | ||
| 12 | ||
| 13 | ||
| 14 | ||
| 15 | ||
| 16 | ||
| 17 | ||
| 18 | ||
| 19 | ||
| 20 | ||
| 21 | ||
| 22 | ||
| 23 | ||
| 24 | ||
| 25 | ||
| 26 |
Other files
| File | Type | Posted |
|---|---|---|
| Attachment F Insurance Requirements.docx | DOCX document | |
| Attachment A Confidentiality and Cert.docx | DOCX document | |
| 99SWC-S1117 Building Cleaning and Sanitizing Services~2.docx | DOCX document | |
| NOA 4-16-2020 S1117.pdf | ||
| Quote Instructions.pdf | ||
| Attachment B Vendor Certifications.docx | DOCX document | |
| Attachment C Standard Form Contract~2.docx | DOCX document | |
| Attachment D Certification Regarding Lobbying.pdf | ||
| Attachment E Application Checklist.docx | DOCX document |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
File details come from the government source that posted it. Updated .