STATEMENT OF WORK.pdf

STATEMENT OF WORK

IPF OFFICE AND LOCKER ROOM RENOVATION

USCG SECTOR JACKSONVILLE

1.0 GENERAL

Sector Jacksonville at the ANNEX Mayport is seeking to make repairs to improve the Industrial Production Facility (IPF) office space and locker room. The Offices measure 10’ x 12’ and 10’ x 18’, the locker room measures 10’ x 16’. This project involves the removal of old tile and replace with a high performance polyurea poured flooring system. Remove and replace suspended ceiling and light fixtures in both office spaces and locker room. Contractor shall provide the designated government’s representative with a selection of color and finish options for the USCG to choose from. Selection options shall include pictures and product specifications. Contractor shall provide all labor, tools, and equipment for this renovation. Contractors are required to review the full Statement of Work (SOW) and are strongly encouraged to visit the site to assess current conditions prior to submitting a proposal. Following the contract award, a pre-construction conference will be held at Coast Guard Sector Jacksonville Annex in Mayport, FL.

1.1 BACKGROUND

The Sector Jacksonville Annex at Mayport, FL is a mission‑critical shore installation supporting multiple cutters, a station, an Aids to Navigation Team, and an Electronics Support Detachment. The Annex is in a state of systemic failure, as the majority of its 49k SF of facilities, spread across 17 obsolete buildings, have exceeded their service life. Addressing these issues is essential to undertake critical repairs that will enhance the Sector’s habitability and ensure its continued operational readiness.

2.0 SCOPE

2.1.1 IPF Office and Locker Room Renovation

2.1.1.A Remove all existing ceiling grid, ceiling tiles, lighting fixtures, and HVAC diffusers in the designated office spaces and locker room and dispose of in accordance with local regulations.

Prior to demolition, the contractor shall test for hazardous materials (including but not limited to asbestos, lead paint, and mold) in accordance with federal, state, and local regulations. If hazardous materials are discovered, the contractor shall follow all applicable abatement procedures and provide documentation of proper disposal.

2.1.1.B Install new 15/16” acoustical ceiling grid with a 2’ x 2’ layout in the affected office spaces and locker room.

Contractor shall verify all existing conditions and dimensions prior to ordering materials. The new grid system shall match the size, configuration, and functionality of the existing grid system and be compatible with the selected acoustical ceiling tiles. Contractor shall provide product specifications and sample images for USCG approval prior to installation. Any discrepancies or uncertainties must be brought to the attention of the designated government’s representative prior to installation.

2.1.1.C Install eleven (11) new overhead LED lighting fixtures in the office spaces and locker room. Contractors shall provide at least two (2) options for lighting fixtures, each with a minimum luminous output of 4,000 lumens and Energy Star certification. Lighting options must include product specifications and sample images for USCG approval. Fixtures shall be suitable for commercial office and restroom environments and compatible with existing electrical system.

2.1.1.D Install new HVAC diffusers

2.1.1.E Remove existing urinal, partitions, and partition screens and dispose of in accordance with local regulations.

2.1.1.F Install new partitions of equivalent quality, size, and function. Contractors shall provide at least two (2) options.

2.1.1.G Install a new commercial-grade flushable urinal in the locker room compatible with existing plumbing connections. The urinal shall be porcelain, water-efficient, and meet all applicable codes and standards. Contractor shall submit product specifications for approval.

2.1.1.H Prep, prime, and paint all walls in the office spaces and locker room. Surfaces shall be properly cleaned, repaired, and prepared prior to painting. Apply two coats of semi-gloss interior paint with low or zero VOC content to each wall. Paint color shall be selected by the government’s representative from options provided by the contractor.

Contractor shall submit product specifications and color samples for approval prior to application.

2.1.1.I Remove the existing water heater from the locker room. The contractor shall disconnect all plumbing and electrical connections safely and dispose of the unit in accordance with local regulations.

2.1.1.J Install a new electrical water heater 30-gallon capacity, 3800-Watt minimal requirement, double heating element. Brand is not required to be the same as the existing unit.

2.1.1.K Remove the existing mud sink from the locker room. The contractor shall safely disconnect all plumbing fixtures and dispose of the sink in accordance with local regulations.

2.1.1.L Replace the mop service sink with a 24 x 36 floor mounted and faucet.

Brand is not required to be the same as the existing unit but meet the following specifications:

1 year warranty Floor Mount One single bowl 3-inch drain Strainer Mold and Mildew resistant White – Solid all the way through 8-inch center faucet Commercial grade for commercial use.

2.1.1 M Install a high-performance polyurea poured flooring system in the designated office, locker room, and locker room areas. The flooring system shall meet the following requirements:

Thickness: Minimum of 8 mils.

Tensile Strength: Minimum of 2,500 PSI.

Slip Resistance: Flooring must meet or exceed ADA requirements for slip resistance.

Chemical Resistance: Flooring must be resistant to common cleaning agents and chemicals used in locker room and restroom environments.

Color and Finish: Contractor shall provide the Onsite Representative with a selection of color and finish options for

USCG approval. Selection options shall include product specifications and sample images.

Warranty: Flooring system shall include a minimum 1-year warranty covering materials and installation.

Surface Preparation: Contractor shall follow manufacturer’s recommendations for surface preparation, including cleaning, patching, and priming as necessary to ensure proper adhesion and performance.

Installation: Contractor shall install the flooring system in accordance with manufacturer’s specifications and industry best practices.

Curing Time: Contractor shall provide information on curing time and any restrictions on access/use during curing.

Cleanup: Contractor shall ensure all excess materials, debris, and waste are removed from the site upon completion.

3.0 OBJECTIVE

The objective of this project is to renovate and improve the IPF office space and locker room at Sector Jacksonville Annex Mayport by replacing outdated tile flooring with a high performance polyurea poured flooring system and removing and replacing suspended ceilings and light fixtures in designated office and locker room areas. These repairs are intended to address systemic facility failures, enhance habitability, and support the continued operational readiness of this mission critical shore installation. The contractor will provide all necessary labor, tools, and equipment, and is expected to review the full SOW and conduct a site visit prior to proposal submission.

4.0 APPLICABLE DOCUMENTS

Enclosures include labeled photos illustrating existing conditions and the proposed repair areas. Additional photos available upon request from the point of contact.

5.0 SPECIFIC REQUIREMENTS/TASKS

All tasks must comply with the Scope outlined in Section 2.1 and shall comply with all applicable federal, state, and local safety codes and standards, including but not limited to Occupational Safety and Health Administration (OSHA) regulations, National Fire Protection Association (NFPA) standards, and local building codes.

5.1 UTILITY INTERRUPTIONS AND NOTIFICATIONS

The contractor shall coordinate any required shutdowns or interruptions of power or water with the designated government’s representative. The contractor must provide notification to the designated government’s representative at least two business days in advance of any planned utility interruptions. Shutdowns shall be scheduled to minimize disruption to facility operations and must be approved by the designated government’s representative prior to execution. Emergency shutdowns must be reported to the designated government’s representative immediately.

5.1 UTILITY INTERRUPTIONS AND NOTIFICATIONS

Any changes to the SOW, including unforeseen site conditions, must be approved in writing by Contracting Officer prior to execution. The contractor shall submit a request for change order with supporting documentation. Failure by the contractor to conduct a site visit prior to submitting a proposal does not relieve the contractor of responsibility for understanding existing site conditions or for performing all work required under this SOW.

6.0 CONTRACTOR PERSONNEL

The contractor shall ensure that all work outlined in the SOW is performed by skilled tradespersons who are fully qualified, licensed, and experienced in their respective fields, in compliance with applicable industry standards, codes, and safety regulations, with proper supervision to guarantee high-quality workmanship and adherence to contract requirements.

Contractor personnel must present valid government-issued photo identification for base access. A list of all personnel requiring access must be submitted to the designated government’s representative at least five business days prior to the start of work. All personnel must comply with Coast Guard security requirements.

7.0 STORAGE

The Government will provide a designated storage area for contractor materials and equipment during the project. If provided, the contractor is responsible for maintaining the area in a clean and secure manner.

8.0 CLEANUP

The contractor shall ensure the work area is cleaned and restored to its original condition upon completion of the project. All debris and waste materials must be removed from the site and disposed of in accordance with local regulations.

9.0 PERIOD OF PERFORMANCE

All work must be completed within 60 calendar days from the date of the contract award.

10.0 PLACE OF PERFORMANCE

United States Coast Guard Station Mayport 4200 Ocean St Atlantic Beach, FL 32233

11.0 HOURS OF OPERATION

Work shall be performed during normal business hours: Monday through Friday, 0800 to 1700 EST, excluding Federal holidays, unless otherwise authorized by the designated government’s representative.

12.0 GOVERNMENT FURNISHED RESOURCES

The Government will furnish 110/120V power for tools and provide water access as needed to support project activities.

Contractors will have access to restrooms during this project.

13.0 CONTRACTOR FURNISHED PROPERTY

Contractor shall supply all materials, tools, labor, and equipment necessary to complete the tasks outlined in the

SOW.

14.0 GOVERNMENT ACCEPTANCE PERIOD

The designated government’s representative will conduct inspections at key milestones and upon completion of the work. Any deficiencies identified will be documented in a punch list and must be corrected by the contractor prior to final acceptance.

All workmanship and materials shall be warranted for a minimum of one year from the date of acceptance.

Final acceptance will be determined by the designated government’s representative based on completion of all tasks, correction of punch list items, and restoration of the work area.

Upon project completion, the contractor shall submit all warranties, maintenance manuals, and as-built drawings (if applicable) to the government’s representative for review and acceptance.

13.0 ENCLOSURES