Questions and Answers.pdf

OƯice and Locker Room Renovation at USCG Industrial Production Facility Atlantic Beach, FL

Solicitation # 70Z03626Q0038

Questions and Answers Published: June 22, 2026

1. Hazardous Materials Testing Does the owner have existing hazardous materials survey reports (asbestos, lead, and 1mold), or is the contractor required to perform all necessary pre-demolition testing as part of the base bid?

Answer: A new hazardous materials survey was recently completed. The updated report will be provided to the awarded contractor after contract award. Contractors should prepare their bids accordingly and may be required to perform additional testing if the report does not cover all areas of work.

2. Electrical Capacity Is the existing panel adequate for the new 3,800W water heater and 11 LED fixtures, or should electrical upgrades be included in the proposal?

Answer: The existing panel is expected to be adequate for the new 3,800W water heater and 11 LED fixtures; however, the contractor should verify this during the site assessment. Since our electricians have not been able to confirm the panel capacity, contractors are advised to include an option for electrical upgrades in their proposal if required.

3. If hazardous materials are identified in survey reports (e.g., asbestos, lead, or mold), is a contingency budget available for remediation via Change Orders, or should contractors include worst-case remediation costs in their base bid?

Answer: If hazardous materials such as asbestos, lead, or mold are identified, the preferred approach is encapsulation, including for flooring tile. Contractors should not include worst-case remediation costs in their base bid. Any required remediation beyond encapsulation will be addressed via Change Orders, subject to approval by the Contracting OƯicer.

4. HVAC DiƯusers Section 2.1.1.D provides no quantity, size, or specs for diƯusers. Please confirm the number of diƯusers per space and whether ductwork modifications are within scope.

Answer: The project requires 2 return diƯusers with 4-inch necks, 6 supply diƯusers with 10-inch necks, and 2 return air filter grids with 10-inch neck sizes. Contractors should verify quantities and sizes during the site assessment. Ductwork modifications are not anticipated to be within scope unless required to accommodate the new diƯusers; if modifications are necessary, they should be identified and included as an option in the proposal.

5. Partition Quantity and Layout Please confirm the total number of partition panels and locker room layout dimensions to allow accurate material and labor pricing per Section 2.1.1.F.

Answer: The project requires a total of 3 partition panels. The locker room measures approximately 144 square feet.

6. Work Sequencing Must all three spaces be taken oƯline simultaneously, or is phased access permitted? This aƯects crew sizing, material staging, and scheduling within the 60-day performance period.

Answer: Contractors may choose their preferred sequencing approach. A phased approach or taking all spaces oƯline simultaneously is acceptable, as long as all work is completed within the 60-day performance period.

7. Is it possible to work on weekends?

Answer: Weekend work is not required, but it is acceptable with at least 72 hours’ advance notice to ensure personnel are available on base.

8. Could you please confirm whether facility access is restricted to U.S. Citizens and Permanent Residents, or if individuals holding valid work visas are also eligible to access the site?

Answer: Individuals must have an oƯicial government ID.

9. Please confirm the space areas (sqft) for all rooms included in the remodeling plan.

Answer: The areas are as follows:

OƯice: 100 square feet Breakroom: 150 square feet Head: 144 square feet

10. Will the existing switches be used in said areas of work?

Answer: Yes, the existing switches will be used.

11. Will new lights need to be dimmable?

Answer: No, the new lights do not need to be dimmable.

12. Will temp lighting be required in the workspace?

Answer: Temporary lighting is not required by the government. If contractors need temporary lighting to complete the work, it is their responsibility to provide it.

13. Will lights be required to be BAA compliant? If lights are required to be BAA compliant, the 60-day completion timeline will not be feasible due to low availability of BAA lights.

Answer: Yes, the lights are required to be Buy American Act (BAA) compliant. Vendors who anticipate diƯiculty meeting the 60-day completion timeline due to material availability are encouraged to submit their concerns by the solicitation deadline. The government will review all feedback and consider an amendment to extend the period of performance if warranted.

15. It was discussed at the site walk through, that the existing shower is to remain and the contractor has no work in that area. Please confirm.

Answer: Yes, the existing shower will remain. The contractor has no work in that area.

16. Will the doors and frames be painted?

Answer: Yes, the doors and frames will be painted.

18. The SOW paragraph 2.1.1.A requires the contractor to complete a hazardous material test of the work areas. If testing is completed and hazardous material is identified will the Government issue the Contractor a Modification to the contract to complete the abatement of the hazardous material?

Answer: If hazardous materials such as asbestos, lead, or mold are identified, the Government’s preferred approach is encapsulation, including for flooring tile. If abatement beyond encapsulation is required, the Government will issue a contract modification as necessary to address the remediation.

19. Onsite Supervision. Does the project require a dedicated Superintendent and Quality Control personnel, or can the project be supervised by a dedicated Triple Hat Superintendent/QC/SSHO?

Answer: The project can be supervised by a dedicated Triple Hat Superintendent/Quality Control/Site Safety and Health OƯicer (SSHO).

20. It was stated at the site walk that the wall tile was to remain. Please confirm.

Answer: Yes, wall tile will remain.

21. When the existing waterless urinal is removed, some of the existing tile will have to be removed and the wall will have to be opened to install a new water supply line and hanger system for the new flushable urinal. If the existing tile cannot be salvaged the contractor will match the tile as close as possible. Please confirm this is acceptable.

Answer: Yes, this is acceptable.

22. How many diƯusers are there in total throughout the oƯice and locker room areas?

Answer: There are 2 return diƯusers with 4-inch necks, 6 supply diƯusers with 10-inch necks, and 2 return air filter grids with 10-inch neck sizes. Contractors should verify quantities and sizes during the site assessment.

23. What are the sizes of the partitions for the urinals?

Answer: There is only 1 urinal and 1 toilet.

Urinal partition: 66 inches x 26 inches Toilet partitions: 58 inches x 59 inches and 21 inches x 58 inches Door to the toilet: 33 ½ inches x 58 inches

24.How many urinals are currently installed?

Answer: One

25. Will the contractor be responsible for any electrical work behind the new LED fixtures (wiring, connections, etc.)?

Answer: Yes

26. For the water heater, is there already a dedicated power supply and breaker in place, or will new electrical service be required?

Answer: Yes, the contractor will be responsible for all electrical work associated with the new LED fixtures, including wiring and connections.

26. What are the ceiling heights in the oƯice and locker room areas?

Answer: The ceiling height in the oƯice is 92 ½ inches. The ceiling height in the head (restroom) is 98 inches.

27. If available, could we please be provided with additional photos of the existing conditions (especially the locker room, restroom areas, and any mechanical/electrical spaces)?