Statement of Work.pdf

Service Contract for Bottled Drinking Water

Statement of Work

ARTICLE C.1 – BACKGROUND INFORMATION

The intention of this solicitation is for a Firm Fixed Price (FFP) and Indefinite Delivery Indefinite Quantity (IDIQ) contract for rental of Bottled Drinking water cold/hot cooler NO Spill System, Bottled water five (5) gallons, Cups and Cleaning of coolers until the term of this contract.

The contractor shall be responsible for supplying drinking water for the National Institutes of Health (NIH) Main Campus, located at 9000 Rockville Pike, Bethesda, Maryland 20892.

The purpose of this request is to provide services for drinking water when properly functioning potable water systems are not available.

ARTICLE C.2 - SPECIFICATIONS FOR ITEMS 1 THROUGH 4:

1. The Contractor shall furnish Rental Bottled Water Coolers and Bottled Water of the NO SPILL SYSTEM, (with a hot water dispenser feature), and equipped with cup dispenser as required by the National Institutes of Health. The Contractor shall be a member of the International Bottled Water Association or the National Sanitation Foundation.

2. The Contractor shall furnish cone-shaped paper cups for patient area only which shall fit the dispenser on each water cooler.

3. The Contractor shall deliver bottled water and cups to each water cooler. (see Attachment 2 inventory: pg.20).

Deliveries shall be made Monday thru Friday between the hours of 7:00 A.M. and 5:00 P.M. If the schedule delivery falls on a Federal holiday, the Contractor shall deliver the bottled water on the following workday. Delivery to be done on the Bethesda Campus during normal working hours.

4. The Contractor shall clean and disinfect each water cooler's holding tank and spill tray once every thirty (30) days.

The cleaning and disinfect shall include the holding tank reservoir, the faucets, handles, outlets, the body of the holding tank from Microorganism (bacterial and viral) contamination. The cleaning procedures of the International bottled water Association (113 Henry Street, Alexander, VA 22314, (703-683-5213) or equivalent are acceptable for cleaning the water cooler. Additionally, the spill tray shall be emptied, cleaned and dried to deter the growth of fungus. External surfaces of the water cooler may be cleaned with bleach type cleaners such as DISPATCH (trademark) or equivalent.

The contractor shall provide the NIH Project Officer with the coolers cleaning report by the 10th of every month. The cleaning report shall list the building and room number of the cooler cleaned.

5. The Contractor shall install the newly delivered bottled water (no spill) if the cooler is empty. If installation is not required, the bottled water being delivered shall be placed next to the cooler in bottle racks or at the designated area.

All empty bottles shall be picked up when deliveries are made.

6. The Contractor shall be completely responsible for maintaining an adequate back-up supply of bottled water at all locations where there is a rental cooler. This requirement shall be accomplished by maintaining an inventory of one

(1) to three (3) full bottle at each location during the entire contract period.

7. The Contractor shall furnish additional water coolers, cups, bottled water and cleaning services specified herein to any NIH Building(s) at the request of the NIH Project Officer to any NIH building within 24 hours after notification by NIH, except Friday’s or if the next day is a Federal holiday.

8. The Contractor shall comply with requests for additional water coolers and bottled water within twenty-four (24) hours after receiving the request.

9. The Contractor shall document the following information for each month:

a. Each call for additional water coolers, bottled water and Cups.

b. Each call for additional cleaning service.

c. Each call for the pickup of water coolers and the discontinuance of any services specified herein.

10. The Contractor shall provide a documented monthly service report to the NIH Project Officer by the 10th of each month. The Contractor Quality Control P.W.S. 5.2.2.2 report shall include the quantities of water coolers, bottled water, cups and cleaning service provided to the Government under this contract during that previous one (1) month period. The Contractor shall include all additional requests for water coolers, bottled water, cups and cleaning services. The report shall also include the individual dates when the services were performed and their locations.

11. All bottled water furnished to fulfill this proposed contract shall conform to FDA Title 21, CFR Chapter 1, Parts 103, 110, and 129 which are included in SECTION J, LIST OF ATTACHMENTS.

12. The Contractor shall discontinue rental of water coolers, water delivery, cleaning service, and the pickup of water coolers as notified by the NIH Project Officer as NIH requirements change.

13. The Contractor shall bring all delivery tickets to Building 13, Room G962 and shall have them signed by the NIH Project Officer or a Contract Support Section representative in the office of Contract Support Section.

14. The Contractor shall perform the above task (Specification #13) on each Tuesday and Friday of each week during the contract period. The Government will accept delivery tickets between the hours of 7 A.M. and 3 P.M. The Contractor shall not hold delivery tickets that were generated on Tuesday and deliver them on Friday. Tickets shall be turned in at the completion of each delivery day.

15. The NIH Project Officer will identify all locations within each of the following buildings requiring the services specified herein: Note: The Government needs of buildings requiring rental bottled water coolers, amount of bottled water, cups and cleaning are consistently changing.

See Attached Cooler Location List for Buildings 1, 9, 10, 11, 14A,14D,14G,14F, 15B, 15F, 21, 22, 29B, 30, 35, 37, 41, 45 and 49.

NIH Bethesda Campus: Bottled Water Coolers are in hallways near room numbers.

Water Cooler Inventory

(Attachment 1)

NIH BETHESDA CAMPUS WATER BOTTLE INVENTORY

Bldg., 10 CRC

1 1-1487 NE

1 1-5580 SW

1 1-5520 SE

1 1-1613 NW

2 2-5520 SE

2 2-5580 SW

3 3-5520 SE

3 3-5580 SW

3 3-1605 NW

3 3-1485 NE

4 4-1600 NW

4 4-5520 SE

4 4-5580 SW

4 4-1481 NE

5 5-1485 NE

5 5-1605 NW

5 5-5522 SE

5 5-5580 SW

6 6-5520 SE

6 6-5580 SW

6 6-2609 NE

6 6-2481 NW

7 7-2480 NE

7 7-2608 NW

7 7-5582 SW

7 7-5520 SE

B1 B1-6533 SE

B1 B1-6573 SW

Bldg Location Level/Floor Spot Bottles

1 1ST FLOOR 154 17

9 1ST FLOOR 1E 113 21

9 BASEMENT B1 - 107 13

10 10A 1ST FLOOR 104 20

10 ACRF B3 LEVEL B3C311 5

10 ACRF B3 LEVEL B3C347 5

10 ACRF 5TH FLOOR 5C102 12

10 ACRF 5TH FLOOR 5C303 8

10 ACRF 6TH FLOOR 6C102 8

10 ACRF 6TH FLOOR 6C217 10

10 ACRF 6TH FLOOR 6C306 8

10 ACRF 7TH FLOOR 7C103 20

10 ACRF 7TH FLOOR 7C306 8

10 ACRF 7TH FLOOR 7C422 5

10 ACRF 11TH FLOOR 11C103 13

10 ACRF 12TH FLOOR 12C120 10

10 ACRF 12TH FLOOR 12C246 10

10 ACRF 12TH FLOOR 12C303 10

10 ACRF 13TH FLOOR 13C101 10

10 ACRF 13TH FLOOR 13C303 12

10 CC B3 LEVEL B3B25 12

10 CC B3 LEVEL B3B79 16

10 CC B3 LEVEL B3C347 5

10 CC B3 LEVEL B3-6672 5

10 CC B3 LEVEL B3C311 5

10 CC B2 LEVEL B2A16 8

10 CC B2 LEVEL B2A17A 5

10 CC B2 LEVEL B2B54 5

10 CC B2 LEVEL B2L121 15

Bldg Location Level/Flo or Spot Bottles

10 CC B2 LEVEL B2L124 5

10 CC B2 LEVEL B2N223 5

10 CC B2 LEVEL B2N246 8

10 CC B2 LEVEL B25245 16

10 CC B1 LEVEL B1B44 10

10 CC B1 LEVEL B1D25 10

10 CC B1 LEVEL B1D39 10

10 CC B1 LEVEL B1D44 10

10 CC B1 LEVEL B1D49 8

10 CC B1 LEVEL B1D69 10

10 CC B1 LEVEL B1D109 8

10 CC B1 LEVEL B1D312 5

10 CC B1 LEVEL B1D412 5

10 CC B1 LEVEL B1D708 14

10 CC B1 LEVEL B1D728 10

10 CC B1 LEVEL B1L210 20

10 CC B1 LEVEL B1L306 8

10 CC B1 LEVEL B1L2410 10

10 CC B1 LEVEL B1N105 10

10 CC B1 LEVEL B1N238 4

10 CC B1 LEVEL B1N238A 12

10 CC B1 LEVEL B1N254 20

10 CC B1 LEVEL B1N303 20

10 CC B1 LEVEL B1S229B 13

10 CC 1ST FLOOR 1A03 15

10 CC 1ST FLOOR 1B15 8

10 CC 1ST FLOOR 1B55 10

10 CC 1ST FLOOR 1D55 10

10 CC 1ST FLOOR 1D80 13

Bldg Location Level/Floor Spot Bottles

10 CC B2 LEVEL B2L124 5

10 CC B2 LEVEL B2N223 5

10 CC B2 LEVEL B2N246 8

10 CC B2 LEVEL B25245 16

10 CC B1 LEVEL B1B44 10

10 CC B1 LEVEL B1D25 10

10 CC B1 LEVEL B1D39 10

10 CC B1 LEVEL B1D44 10

10 CC B1 LEVEL B1D49 8

10 CC B1 LEVEL B1D69 10

10 CC B1 LEVEL B1D109 8

10 CC B1 LEVEL B1D312 5

10 CC B1 LEVEL B1D412 5

10 CC B1 LEVEL B1D708 14

10 CC B1 LEVEL B1D728 10

10 CC B1 LEVEL B1L210 20

10 CC B1 LEVEL B1L306 8

10 CC B1 LEVEL B1L2410 10

10 CC B1 LEVEL B1N105 10

10 CC B1 LEVEL B1N238 4

10 CC B1 LEVEL B1N238A 12

10 CC B1 LEVEL B1N254 20

10 CC B1 LEVEL B1N303 20

10 CC B1 LEVEL B1S229B 13

10 CC 1ST FLOOR 1A03 15

10 CC 1ST FLOOR 1B15 8

10 CC 1ST FLOOR 1B55 10

10 CC 1ST FLOOR 1D55 10

10 CC 1ST FLOOR 1D80 13

Bldg Location Level/Floor Spot Bottles

10 CC 1ST FLOOR 1L19 8

10 CC 1ST FLOOR 1L25D 12

10 CC 2ND FLOOR 2A19 12

10 CC 2ND FLOOR 2B04 11

10 CC 2ND FLOOR 2B15 12

10 CC 2ND FLOOR 2B25 12

10 CC 2ND FLOOR 2D47 8

10 CC 2ND FLOOR 2S235 25

10 CC 3RD FLOOR 3B24 18

10 CC 3RD FLOOR 3D24 17

10 CC 3RD FLOOR 3D45 8

10 CC 3RD FLOOR 3S235 20

10 CC 4TH FLOOR 4A16 10

10 CC 4TH FLOOR 4B25 17

10 CC 4TH FLOOR 4D45 8

10 CC 4TH FLOOR 4S235 8

10 CC 5TH FLOOR 5A02 20

10 CC 5TH FLOOR 5A17 20

10 CC 5TH FLOOR 5B25 16

10 CC 5TH FLOOR 5B44 10

10 CC 5TH FLOOR 5D24 21

10 CC 5TH FLOOR 5D45 8

10 CC 5TH FLOOR 5D53 5

10 CC 5TH FLOOR 5S235 16

10 CC 6TH FLOOR 6A17 8

10 CC 6TH FLOOR 6A33 13

10 CC 6TH FLOOR 6B24 12

10 CC 6TH FLOOR 6D25 20

10 CC 6TH FLOOR 6D45 5

NIH BETHESDA CAMPUS WATER BOTTLE

INVENTORY

Bldg Location Level/Floor Spot Bottles

10 CC 6TH FLOOR 6D47B 10

10 CC 7TH FLOOR 6N226 5

10 CC 7TH FLOOR 7B25 16

10 CC 7TH FLOOR 7D25 20

10 CC 7TH FLOOR 7D249 8

10 CC 7TH FLOOR 7N100 12

10 CC 8TH FLOOR 8B25 16

10 CC 8TH FLOOR 8D24 15

10 CC 9TH FLOOR 9B25 15

10 CC 9TH FLOOR 9D24 15

10 CC 9TH FLOOR 9D50 8

10 CC 10TH

FLOOR

10B25 16

10 CC 10TH

FLOOR

10D24 15

10 CC 11TH

FLOOR

11B25 12

10 CC 11TH

FLOOR

11D24 20

10 CC 12TH

FLOOR

12S235 8

10 CC 13TH

FLOOR

13N268 10

10 CRC B3 LEVEL B3MB39 12

10 CRC 7TH FLOOR 7SW 5

11 1ST FLOOR 106 20

11 B1 LEVEL G - 19 40

12 1ST FLOOR 103 15

14A 1ST FLOOR 103 8

14A B1 LEVEL B15 5

14D 1ST FLOOR 300 8

14F 1 FLOOR HALLWAY 5

14F 1ST FLOOR 103 8

15B1 1ST FLOOR HALLWAY 5

15F1 1ST FLOOR HALLWAY 5

Bldg Location Level/Floor Spot Bottles

21 1ST FLOOR 122 10

21 1ST FLOOR 1N108 16

21 2ND FLOOR 233 25

22 1ST FLOOR HALLWAY

29A 1ST FLOOR 1N108 12

29A 1ST FLOOR 1S13 12

29A 2ND FLOOR 2N08 8

29A 2ND FLOOR 2S13 8

29A 3RD FLOOR 3N08 9

29A 3RD FLOOR 3S13 8

29A 4TH FLOOR 4N08 10

29A 4TH FLOOR 4S13 9

29A 5TH FLOOR 5N08 8

29A 5TH FLOOR 5S13 8

30 BASEMENT BL 22 15

30 1ST FLOOR 124 15

30 2ND FLOOR 218 15

30 3RD FLOOR 318 20

30 4TH FLOOR 418 12

30 5TH FLOOR 521 15

35 BASEMENT BB116 8

35 1ST FLOOR 1A-900 10

35 1ST FLOOR 1B-1000 5

35 1ST FLOOR 1C900 10

35 2ND FLOOR 2A900 10

35 2ND FLOOR 2B1000 10

35 2ND FLOOR 2C900 10

35 3RD FLOOR 3A900 9

35 3RD FLOOR 3B1000 8

Bldg Location Level/Floor Spot Bottles

35 3RD FLOOR 3C900 10

37 BASEMENT B-111 20

41 BASEMENT B-604 12

41 1ST FLOOR C-615 12

41 1ST FLOOR C-700 12

41 1ST FLOOR D-806 16

41 1ST FLOOR BRK RM 629 5

45 BASEMENT PIA 06 10

49 B2 LEVEL SEC. OFFICE (3

COOLERS)

49 B2 LEVEL B2A83 8

49 B1 LEVEL Bl 26 10

49 B1 LEVEL B1C63 10

49 1ST FLOOR 1L26 20

49 2ND FLOOR 2L26 12

49 3RD FLOOR 3L26 12

49 4TH FLOOR 4L26 12

49 5TH FLOOR 5L26 12

49 6TH FLOOR 6L26 12

(Attachment 1 Potable Water Policy)

SECTION 3-15: POTABLE WATER POLICY

3-15 Policy 10 Procedures

20 NOT USED

30 Reporting Requirements

3-15 POLICY

The purpose of this section is to define Office of Research Facilities’ (ORF’s) policy on availability of potable water. Currently, the Government Accountability Office (GAO) Principles of Federal Appropriations Law states that, “appropriated funds are not available to pay for bottled water for the personal use of employees.” GAO has made an exception to use appropriate funds in the situation where a building’s water supply is unhealthy or not available.

This policy applies to all NIH-owned and leased buildings in Bethesda, MD; Poolesville, MD; Baltimore, MD; Hamilton, MT; and Research Triangle Park, NC.

ORF will ensure the following for installation, modification, testing and maintenance of all potable water systems.

1. Potable water shall be readily available to all building occupants. All drinking water sources shall meet current EPA standards of potability, lead, and copper level regulations prior to occupancy.

2. The primary source of potable water within NIH facilities shall be drinking fountains.

3. The International Building Code and International Plumbing Code requirements must be met.

4. As per International Plumbing code: Drinking fountains shall conform to ASME A112.19.1M, ASME A112.19.2M or ASME A112.19.9M and water coolers shall conform to ARI 1010. Drinking fountains and water coolers shall conform to NSF 61, Section 9. General requirements for drinking fountains shall be one (1) per 100 occupants, as per the International Building Code for Business Occupancy. Assembly spaces and other Occupant Uses shall abide by the building code for their specific use requirement. A high and low drinking fountain shall be provided to meet Architectural Barriers Act (ABA) requirements. International Building Code and International Plumbing Code requirements for minimum number of fixtures per occupancy classification shall apply but under no circumstances shall the total number of installed drinking fountains be less than two (2) (one high and one low) per classified space and no less than two (2) (one high and one low) per floor.

5. For leased facilities, the lessor shall provide the NIH Contracting Officer the results of water potability, lead, and copper testing as specified by NIH and performed by an EPA or State certified water testing laboratory prior to occupancy. In the event water contamination is detected during the term of the lease, in a space certified contamination free by the offeror, the lessor shall be required to provide, at no cost to NIH, an approved secondary source of drinking water (e.g. bottled water) to NIH tenant immediately and take appropriate action to ensure that the source of contamination is eliminated. The secondary source of drinking water must be supplied to the facility until the water quality is acceptable to the Contracting Officer.

6. Kitchenettes and Break Rooms with sinks are acceptable sources for potable water, BUT they may not replace the building code drinking fountain requirements.

A. APPLICABILITY

This policy applies to all NIH-owned and leased buildings whether there are active renovation or alteration projects ongoing or not. All design and construction projects (including new construction, renovations and alternations) within the above mentioned facilities shall also conform to this policy. This policy is enforceable at the time of policy adoption. There are no grandfather clauses to exempt any NIH-owned or leased building from this policy.

B. REPONSIBILITIES

Each NIH Institute/Center (IC) is responsible for ensuring compliance with this policy in the building areas that it occupies. Any discrepancies to this policy should be made known to the appropriate facility manager.

Project Officers shall be responsible for conveying the policy requirements stipulated herein to their customer.

C. DEFINITIONS

For the purposes of this policy, “potable water systems” shall include drinking fountains and all associated piping, valves, fittings, and other appurtenant devices necessary for a complete and operational system.

3-15-10 PROCEDURES

A. PLANNING & DESIGN

All potable water systems shall be designed, installed, commissioned and maintained per industry codes and standards, NIH Facility Development Manual (FDM) and NIH Design Requirements Manual (DRM).

DRM:

http://orf.od.nih.gov/PoliciesAndGuidelines/BiomedicalandAnimalResearchFacilitiesDesignPoliciesandG uidelines/DesignRequirementsManualPDF.htm

FDM:

http://orfweb.od.nih.gov/policies/Documents/NIH%20FDM%20ver3.pdf

The Facilities Development Manual outlines specific roles, responsibilities of staff and procedures that are to be followed in facilities planning, acquisition through construction, commissioning and occupancy of all facilities at NIH. The policies and procedures outlined in the manuals specifically address guidelines and mandatory requirements for ‘Who, When and How?’ involving all phases in life cycle of a facility (i.e., managing design, reviews, submittal, approval, permitting, quality assurance, inspection, http://orf.od.nih.gov/PoliciesAndGuidelines/BiomedicalandAnimalResearchFacilitiesDesignPoliciesandGuidelines/DesignRequirementsManualPDF.htm http://orf.od.nih.gov/PoliciesAndGuidelines/BiomedicalandAnimalResearchFacilitiesDesignPoliciesandGuidelines/DesignRequirementsManualPDF.htm http://orfweb.od.nih.gov/policies/Documents/NIH%20FDM%20ver3.pdf testing, acceptance, document distribution, retention and updates, evaluation and compliance for CRA and ILSM etc.).

The planning, design, and upgrade services are accomplished through contracted professional A/E firms with the requisite project-related experience. The review and approval of these design documents for construction are accomplished by experienced and qualified individuals in Division of Property Management (DPM), Division of Technical Resources (DTR), OHPE, CCOFM and DFOM.

B. CONSTRUCTION & COMMISSIONING

All new potable water system installation work is required to adhere to the latest applicable codes and standards for installation, testing, inspection and certification by qualified contractors including, but not limited to, local water authorities having jurisdiction, International Plumbing Code, International Building Code and the Architectural Barriers Act (ABA) requirements. Contractor is required to submit the required documentation, listed below, prior to start of work. Submittals for approval shall include:

1. Scope of work to be performed;

2. Drawings indicating existing piping, new work, and point of connection;

3. Qualification of installing, testing and inspection contractor/personnel performing the work including applicable trade certifications;

4. All new potable water systems shall be flushed out and tested prior to placing the system in operational use. All system flushing and testing shall be the responsibility of the contractor. Test results shall be provided to the NIH Division of Occupational Health and Safety (DOHS) Community Health Branch (CHB) for review and acceptance.

The field inspections, testing and approvals are conducted per ORF policies and procedures outlined in the FDM and are adhered to by the designers, qualified contractors, trained operations and maintenance staff.

C. MAINTENANCE, TESTING, AND INSPECTION

All potable water systems shall be tested upon initial installation and when concerns are reported to the facility manager regarding taste, color, odor, or contamination. It is the responsibility of the facility manager to investigate all such reports and to report such findings to DOHS. It shall be the responsibility of DOHS to determine whether water quality sampling and testing is warranted. Testing requirements shall include potable water systems served by well water. Furthermore, additional testing may be required for buildings served by well water at the discretion of the NIH ORF Division of Environmental Protection

(DEP).D. TEMPORARY USE OF BOTTLED WATER

When properly functioning potable water systems, as described in this policy, are not available the temporary use of bottled water shall be investigated by the facility manager in collaboration with DOHS and ORF Division of Property Management (DPM). If the temporary use of bottled water is deemed necessary, the number and placement of bottled water dispensers shall be no less than one (1) per 100 occupants and no less than one (1) per floor. Where multiple bottled water dispensers are located on the same floor, the number of bottled water dispensers shall not exceed one (1) per 75 occupants and shall be evenly placed across the space being served, where possible.

The final approval for the temporary use of bottled water shall be made by the DPM Director. For all such cases where temporary bottled water use is granted, a feasibility study shall be initiated to determine the proper means to remedy the situation in order to limit the duration of bottled water use.

The issues of water quality, shall be the only justifiable reason to grant the temporary use of bottled water.

The lack of available handicap-accessible drinking fountains shall not warrant the temporary use of bottled water. Accessibility issues such as this, shall be remedied by means that fall outside of the scope of this policy.

3-15-30 REPORTING REQUIREMENTS

Annual water quality reports shall be compiled and made public by the local water authority having jurisdiction. On an annual basis, these reports shall be reviewed the NIH ORF DEP. All records of maintenance, installation, removal, or relocation of potable water systems shall be maintained by the building facility manager.

The Contractor shall document the following information for each month:

a. Each call for additional water coolers, bottled water and cups.

b. Each call for additional cleaning service.

c. Each call for the pickup of water coolers and the discontinuance of any services specified herein.