Statement of Work.pdf

SCOPE OF WORK

1. GENERAL REQUIREMENTS: The work consists of providing all labor, materials and equipment as required to replace and repair sewage lift station parts and components.

2. COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK: Upon acceptance the contractor shall commence work NLT five (5) days after award and work diligently to complete the entire work ready for use by 7 working days after contract award.

3. SCOPE OF WORK: The work consists of providing all labor, materials and equipment as required to replace 2 sewage lift station pumps and rails and replacing and re wiring new electrical controls.

3.1 MATERIALS

3.1.1 Lift Pump:

Each pump shall be 1.5HP 230V 1-Phase or equivalent

3.1.2 Control Cabinet:

The cabinet shall be a NEMA 4X-rated, hinged, and lockable enclosure, constructed of 304 or 316 stainless steel, suitable for an outdoor, corrosive environment.

The cabinet shall be sized appropriately to house all required components with adequate space for heat dissipation and future access. It shall include a securely mounted interior back panel.

3.1.3 Electrical Controls:

The control system shall include, at a minimum: duplex pump controllers for automatic alternation, motor-rated circuit breakers, magnetic motor starters with overload protection, Hand-Off-Automatic (HOA) selector switches for each pump, run-time meters, and visual/audible alarm indicators for high-level conditions.

All internal components shall be new and from a reputable manufacturer (e.g., Square D, Eaton, Siemens, or approved equal).

3.1.4 Wiring:

All power and control wiring shall be new, stranded copper wire, sized in accordance with the National Electrical Code (NEC) for the specified 1.5HP, 230V, 1-Phase pump motors.

Insulation type shall be appropriate for the application and environment (e.g., THWN-2).

3.2 INSTALLATION

3.2.1 Existing Conduit:

The Contractor shall utilize the existing conduit runs for all new wiring.

Prior to pulling new wire, the Contractor shall inspect the integrity of the existing conduit and notify the Contracting Officer's Representative (COR) of any damage, blockage, or deficiencies that would prevent a safe and compliant installation.

The Contractor is responsible for swabbing and ensuring all conduits are clean, dry, and free of debris before new wire installation.

3.2.2 Wiring and Termination:

The Contractor shall carefully remove all existing wiring from the conduits to be reused.

New wiring shall be pulled without exceeding manufacturer-recommended pulling tension or damaging the wire insulation.

All power and control terminations shall be made using appropriate lugs, connectors, and terminal blocks. All connections shall be torqued to manufacturer specifications.

All new wiring shall be neatly organized and clearly labeled at both the cabinet and equipment ends using permanent, machine-printed wire markers.

3.3 TESTING AND COMMISSIONING

3.3.1 Functional Performance Test:

Upon completion of the installation, the Contractor shall conduct a full functional performance test in the presence of the COR.

The test shall demonstrate all modes of operation, including automatic pump alternation, individual pump operation via HOA switches, lead/lag pump functionality, and the proper function of all alarm and safety circuits.

3.4 DELIVERABLES

3.4.1 As-Built Drawings:

Maintain one full size set of contract drawings to record variations from the original design. All deviations shall be neatly and clearly marked in RED on these drawings to show work and/or materials actually provided. As Built drawings shall be updated as work progresses and kept at the work site for the duration of the contract. These drawings shall be available for Contracting Officer Representative review upon request.

DISCOVERED UTILITIES: Indicate the exact location of any underground utility lines discovered in the course of the work on the As-Built drawings.

PERMITTED VARIATIONS: As Built drawings shall reflect the actual construction and materials provided when alternative materials or work methods are allowed in the specifications and/or drawings or if the scope is altered by award of bid items, subsequent changes or modifications.

STANDARDS: Variations shown on As Built drawings shall be neat, clear and conform with standard drafting practices. Mark-ups shall include supplementary notes, legends, and details necessary to convey the exact representation of construction actually provided. To comply with Computer Assisted Design (CAD) practices, only full size AS BUILT drawings are acceptable.

SUBMITTAL: Submit As Built drawings for Contracting Officer acceptance upon completion of the contract. Final payment will not be made until all required As-Built drawings are accepted. Maximum retention shall be withheld for late or incomplete As Built drawings.

3.4.2 Equipment Enrollment

The intent of this section is for the Contractor to complete the Equipment

Enrollment Form (EEF) spreadsheet for systems that have been installed or demolished under this project and are listed in the USCG Approved Equipment Enrollment Catalog. Both the Approved Equipment Enrollment Catalog and Equipment Enrollment Form (EEF) are provided as Reference Documents in the solicitation.

At a minimum, the following items require UNIFORMAT II Level 4 designations if the components are used in the contract:

a. Plumbing Systems

b. HVAC Systems

c. Electrical Systems

d. Water Systems

e. Any machinery or equipment installed as part of this contract

REFERENCES: The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

a. ASTM E 1557 Standard Classification for Building Elements and Related

Sitework – UNIFORMAT II

SUBMITTALS: Submit hard copy prints and electronic MS-Excel files of Equipment

Enrollment Form (EEF) for Contracting Officer acceptance upon completion of the contract for each Real Property asset that has equipment to be enrolled as part of the FPMP.

3.4.2.1 Equipment Enrollment Form (EEF) Requirements:

3.4.2.1.1 Form Fields: The following fields are listed on the form and shall be completely filled out except where otherwise noted on the Equipment Enrollment Form. The actual equipment attribute list below may change slightly prior to the actual start of this enrollment task.

a. UNIFORMAT II Level IV Classification

b. Component Type (Assigned from Approved Equipment Enrollment Catalog (column D))

c. Physical Location, broken down by Floor, and Room #.

d. Manufacturer Name

e. Model Number

f. Serial #

g. Installation Date

h. Purchase Price (Cost of equipment, labor, shipping)

i. Replacement Costs (Cost of equipment only)

j. Warranty Expiration Date

k. Equipment Attributes (Name Plate information typically indicating Size, Flow, Volume, Pressure, etc.)

3.4.2.2 Only equipment from a single building and/or structure is allowed per Equipment

Enrollment Form (EEF).

3.4.2.3 Equipment identified for maintenance by O&M manuals but not listed in the

Approved Equipment Enrollment Catalog shall also be cataloged per ASTM E 1557 and listed on the equipment enrollment form. If the equipment is not listed in ASTM E1557, consult the Coast Guard for the proper naming convention.

4. SITE VISIT: All bidders are strongly encouraged to visit the site to verify any/all quantities before submitting bids. Interested parties shall make arrangements for a site visit with

MKC Preston Humbard or OOD @ 410-267-8108

5. DESIGNATED CONTRACTING OFFICER’S QA EVALUATOR (QAE)

REPRESENTATIVE: The designated contracting officer’s QAE representative and Point of

Contact for this project is MKC Preston Humbard @ 410-267-8108. Inquiries concerning any phase of the specification before or after award shall be made to MKC Preston Humbard.

6. CONDITIONS AFFECTING THE WORK: The Offeror should visit the site and take such other steps as may be reasonably necessary to ascertain the nature and location of the work, the general and local conditions which can affect the cost of the work thereof. Failure to do so will not relieve bidders from responsibility for estimating properly the difficulty or cost of successfully performing the work. The government will assume no responsibility for any understanding or misrepresentations concerning conditions made by any of its officers or agents prior to the execution of the contract, unless included in the request for quotes, the specification or related documents.

7. AFTER AWARD OF THE CONTRACT: The contractor must immediately notify the contracting officer’s QAE representative of his intended start date. The work shall be done in accordance with the specification.

8. ORAL MODIFICATION: No oral statement of any person other than the contracting officer shall in any manner or degree, modify or otherwise affect the terms of this contract.

9. WORKMANSHIP: All work shall be accomplished with the best standard practices, and by workmen thoroughly experienced in the required trades. The work shall be supervised by experienced personnel and shall be satisfactory to the Contracting Officer.

10. PERMITS: The contractor shall without additional expense to the government, obtain all appointments, licenses, and permits required for the prosecution of the work. The contractor shall comply with all applicable federal, state and local laws.

11. CLEAN UP: All trash and debris shall be removed from the site daily. The job site shall be left in a clean and neat manner.

12. WORK OUTSIDE REGULAR HOURS: If the contractor desires to carry on work on

Saturday, Sunday, holidays or outside the station’s regular hours, he may submit his request in writing to the Contracting Officer’s QAE Representative for approval consideration. The contractor shall allow ample time to enable satisfactory arrangements to be made by the government for inspecting the work in progress.

13. UPON COMPLETION OF WORK: Contact the Contracting Officer QAE Representative to arrange for inspection/acceptance of work.

14. IDENTIFICATION OF CONTRACTOR PERSONNEL AND VEHICLES: The contractor shall provide a detailed list of all employees to the QAE Representative five (5) days prior to commencing work. The employee list shall contain the employee’s full name, date and place of birth, current address and last four (4) of SSN. The Station Annapolis Security Officer will be given a copy of the employee list, and a pass will be issued for entry. Each contractor provided vehicle or towed trailer shall show the contractor’s name so that it is clearly visible on the vehicle. A valid state license plate and safety inspection sticker are required. All vehicles operated on government property shall be maintained in a good state of repair.

15. SAFETY REQUIREMENTS:

15.1 Responsibilities:

a. All contractors working on Station Annapolis shall abide by all federal safety regulations as published by the Occupational Health and Safety Administration, 29 CFR 1910

(series) and 29 CFR 1926 (series). Contractor written safety programs shall be reviewed by the Base Safety Officer prior to starting work.

b. Written notification must be provided to the Base Safety Officer, Preston Humbard 410-

267-8108 in their capacity as Base Fire Marshal of any activity that could potentially cause fire or explosion or that changes or reduces the capability of fighting a fire or explosion. Some examples of qualifying activities are: a fire hydrant or fire suppression system that must be taken out of service for any reason, electrical work that affects fire alarm systems, introduction of hazardous or flammable material onto the Base, and blocking of any egress routes or emergency vehicle routes. Inclusion of this information in the contract constitutes written notification as long as the outsource review sheet is signed by Base Safety Officer.

c. Copies of the following must be provided to the Base Safety Officer prior to starting work in affected areas: Confined Space Entry Permits, Hot Work Chits, and Dig

Chits. Confined space clearance must be conducted by a certified marine chemist and permit required spaces will have a copy of the permit posted on site during work. Hot work will only be conducted with permission, and a fire watch must be posted during work. A facility dig chit is required in addition to a Miss Utility dig chit. The systems on

Station Annapolis are not limited to what the City of Annapolis has on file. In order to ensure electrical safety and integrity of systems, a facility chit is required.

d. Lock Out/Tag Out requires notification and coordination with facilities and will not be conducted by a contractor on Station Annapolis. A Facilities Division representative is required for all contractor Lock Out/Tag Out needs.

15.2 Rights:

a Every employee working at Station Annapolis has the right to a safe and healthy workplace. The contractor has the responsibility and right to stop unsafe work. QAE’s and the Safety Officer may also institute a work stoppage relating to unsafe practices or immediate danger to life and health situations.

16. ENVIRONMENTAL PROTECTION REQUIREMENTS:

a. All contractors working on Station Annapolis shall abide by all federal environmental regulations as published by the Environmental Protection Agency, 40 CFR (series).

Contractor written environmental management and pollution prevention programs shall be reviewed by the Environmental Protection Specialist, Chris Ollice

(757.483.8593 or C 757.373.2558) prior to starting work and must be in accordance with ICSPORTSVA INSTM5090.2, the Unit Environmental Guide.

b. Written notification must be provided to the Environmental Protection Specialist of any activity that could potentially cause a permit violation on Station Annapolis.

Some examples of qualifying activities are: any activity that could result in a spill or discharge into a waterway or introducing a hazardous material into the environment.

c. Copies of the following must be provided to the Environmental Protection Specialist prior to starting work in affected areas: Material Safety Data Sheets, permits, and notices of intent.

d. Hazardous materials used by a contractor are required to be disposed of by that contractor. Disposal must be in accordance with federal, state, and local guidelines.