Statement_of_Work.pdf

SCOPE OF WORK

INSPECTION AND TESTING OF

WATER-BASED FIRE PROTECTION SYSTEMS AT

Indiana Dunes National Park

PMIS - 346639

PART 1 - GENERAL

1.1 Description of Work

In accordance with this scope of work and the requirements specified herein, and with National Park Service (NPS) Reference Manual 58 (Structural Fire Management), National Fire Protection Association (NFPA) standards and codes referenced in Section 1.5 of this scope and all other applicable NFPA codes, and Federal, State and local codes and regulations, Contractor shall provide all labor, supervision, equipment, tools, travel, parts and materials necessary to properly inspect and test fire sprinkler systems and their components at Indiana Dunes National Park, hereinafter known as “Park”, as specified herein, and any additions thereto.

Structural fire backflow systems will also be inspected for each of the buildings ensuring compliance and operation.

See location maps at the end of this document P1 through P3, including a copy of the (NPS) Reference Manual

58. Location: Headquarters - Indiana Dunes National Park: 1100 Mineral Springs Rd. Porter, In, 46304 Paul H. Douglas Environmental Learning Center - 100 N Lake St, Gary, IN 46403 US 12 Dorm – 64 W Dunes Hwy, Chesterton, In 46304

1.2 Qualifications

Contractor shall be a company licensed by the State of Indiana to perform, and specializing in, the inspection, testing, and maintenance (ITM) and repair of water-based fire protection systems, components, and appurtenances.

1.3 Experience

Contractor shall have continuously performed ITM and repair of water-based fire protection systems, components, and appurtenances in the State of Indiana for the past five years.

1.4 Definitions

Authority Having Jurisdiction (AHJ): The organization, office, or individual responsible for approving equipment, materials, an installation, or a procedure. The NPS Regional Structural Fire Management Officer is the AHJ for this project (Rob Rothwell).

Backflow Preventer: A device designed to prevent the flow of water or other liquids, mixtures, or substances into the distributing pipes of a potable supply of water from any source or sources other than its intended source.

CO: Contracting Officer

COR: Contracting Officer’s Representative

Emergency Impairment: A condition where a water-based fire protection system or portion thereof is out of order due to an unexpected occurrence, such as a ruptured pipe, an operated sprinkler, or an interruption of the water supply to the system.

Fire Pump: A pump supplying water at the flow and pressure required by water-based fire protection systems.

Impairment: A shutdown of a system or portion thereof.

Inspection, Testing, and Maintenance Service: A service program provided by a qualified contractor or qualified owner’s representative in which all components unique to the property’s systems are inspected and tested at the required times and necessary maintenance is provided. This program includes logging and retention of relevant records.

Inspection: A visual examination of a system of portion thereof to verify that it appears to be in operating condition and is free of physical damage.

Testing: A procedure used to determine the status of a system as intended by conducting periodic physical checks on water-based fire protection systems such as water-flow tests, fire pump tests, alarm tests, and trip tests of dry pipe, deluge, or pre-action valves at intervals specified in the appropriate chapter(s) of NFPA 25.

Preplanned Impairment: A condition where a water-based fire protection system, or a portion thereof, is out of service due to work that has been planned in advance.

Private Fire Service Main: The pipe and its appurtenances located on private property between a source of water and the base of the riser for automatic sprinkler systems, that can include supply and distribution piping installed aboveground, in trenches, and inside or outside of buildings.

Qualified: Having knowledge of the installation, construction, or operation of water-based fire protection systems, their components and appurtenances, and the hazards involved.

Sprinkler System:

• Wet Pipe and Antifreeze Sprinkler - A sprinkler system employing automatic sprinklers attached to a piping system containing water and connected to a water supply so that water discharges immediately from sprinklers opened by heat from a fire.

Standpipe System (to include Dry and Wet Standpipes): An arrangement of piping, valves, hose connections, and allied equipment installed in a building or structure, with the hose connections located in such a manner that water can be discharged in streams or spray patterns through attached hose and nozzles, by means of connections to water supply systems or by means of pumps, tanks, and other equipment necessary to provide adequate supply of water to the hose connections.

System Riser: The aboveground horizontal or vertical pipe between the water supply and the mains (cross or feed) that contains a control valve (either directly or within its supply pipe), pressure gauge, drain, and a waterflow alarm device.

1.5 References (Work shall comply with the most recent release of the NFPA code or standard listed below)

• NFPA 13 (Standard for the Installation of Sprinkler Systems)

• NFPA 25 (Inspection, Testing and Maintenance of Water-Based Fire Protection Systems)

• NFPA 70 (National Electrical Code)

• NFPA 72 (National Fire Alarm Code)

• NFPA 101 (Life Safety Code)

1.6 Location

See Attachment “Location Map & Bldg Locations” for directions and building locations. All buildings are located within Indiana Dunes National Park, Porter, IN.

1.7 Period of Performance

All work is to be completed within 120 days of award.

PART 2 - CONTRACT HOURS AND RESPONSE TIMES

2.1 General

All inspection and testing services shall be scheduled to be performed during regular working hours, as described herein. All services shall be performed in a timely and professional manner to provide the best possible protection of the building occupants and property of the Park.

2.2 Regular Working Hours

Regular working hours are from 8:00 a.m. to 4:00 p.m., Monday through Friday, excluding federally observed holidays.

2.3 Overtime Hours

Only emergency repairs shall be authorized during overtime hours (4:01 p.m. to 7:59 a.m.). All overtime work must be approved by the AHJ and the COR prior to being initiated.

2.4 Weekends and Federally Observed Holidays

Only emergency repairs shall be authorized during weekends and holidays.

2.5 Schedule of Work - SUBMITTAL

Schedule of work shall be prepared and submitted to the Park for approval 15 days in advance. Park will prepare reply to submitted schedule within 24 hours.

Schedule shall include Location Number, Location Name, and Estimated Time for Inspection, Testing and Maintenance.

Park will notify building occupants of approved schedule of work. Some coordination will be required to avoid work taking place during weeks of camps at the Dunes Learning Center.

Part 3 - Reports

3.1 Written Reports

Contractor shall prepare written reports of the testing and maintenance results using NPS forms for each location/asset. These completed reports shall be presented to the Park after all work is completed.

• Wet Pipe ITM Form (Form AS-1A-Wet)

• Dry Pipe ITM Form (Form AS-2A-Dry)

• Backflow Prevention Assembly Test Form (Form BF-1)

3.2 Contractor Version of Inspection Forms

Where the Contractor is required, by their own company policy, or local or State requirement, to complete their company inspection form the Contractor shall submit to the Government signed copies of both NPS form and their company form (only the NPS form is required to be in electronic .PDF format).

3.3 Report Submission

Contractor shall submit hard copy, and computer file (.PDF) version, of all inspection reports. The .PDF versions shall be one file per inspection – reports shall not be bundled into a single .pdf file. The fill name of each .PDF file shall follow the following naming convention –

Asset ID No. - Park Alpha Code – Inspection Date

Part 4 - Inspection and Testing; Maintenance and Repairs

4.1 Inspection and Testing; Maintenance and Repairs

Counts specified below are projections based on the Park’s most current information available at the time of bid release, and may vary depending upon contract award date, service history, and other factors. At a minimum, the contractor shall perform all repairs identified in the Hill Fire Inspection Reports dated 11/18/2024. The contractor shall provide a full price for all the BASE elements and a different quote for the Five (5) options included under section 4.3 of this document.

4.2 Collection and Disposal of Fluids

The Contractor shall make provisions for the proper collection and off-site transportation and proper disposal of any antifreeze solutions, and other fluid additives, used during flushing or testing of the systems and components identified herein. Diversion of antifreeze solutions and other fluids onto the ground or into drains or waterways is not approved. The collection, transportation and disposal of antifreeze solution and other fluids used during flushing and testing shall be in accordance with applicable Federal, State, and local wastewater collection, transportation, and disposal standards and procedures.

4.3 Wet and Dry Pipe Fire Sprinkler Systems (11 Wet Risers, 1 Dry Riser) Wet and dry pipe fire sprinkler system inspection, testing, and repairs shall be performed in accordance with this Scope of Work, and NFPA 25. This scope is based on Hill Fire Protection inspection reports dated 11/18/2024.

Location ID No.

Asset ID No.

Park Alpha Code

Location Description Building No. System Description Area (S.F.) Qty Work Needed

22046 287445 Douglas Center 314 Fire Sprinkler System Wet Pipe 4.0 Inches 11,062 1 Perform 5 year inspection, perform batch testing on all sprinkler heads, test or replace 1.5” fire hose cabinet, replace corroded sprinkler in janitor’s closet, install control valves on risers in basement.

22173 45655 Cowles Lodge 215 Fire Sprinkler System Dry Pipe 3.0 Inches 6,250 1

Perform 5 year inspection, perform batch testing on all sprinkler heads, replace gauges, perform internals on dry system, check valve, and FDC piping. Repair damaged sprinkler head that has been temporarily patched.

22166 287446 Cabins 1 - Jack Pine 210 Fire Sprinkler System, Residential Pipe 1.0 Inch 576 1 22167 287464 Cabin 2 - Black Cherry 211 Fire Sprinkler System, Residential Pipe 1.0 Inch 576 1 22168 287527 Cabin 3 - Sassafras 212 Fire Sprinkler System, Residential Pipe 1.0 Inch 576 1 22169 287545 Cabin 4 - Cottonwood 213 Fire Sprinkler System, Residential Pipe 1.0 Inch 576 1 22171 287543 Cabin 5 - Sugar Maple 214 Fire Sprinkler System, Residential Pipe 1.0 Inch 576 1 22174 287548 Cabin 6 - White Pine 216 Fire Sprinkler System, Residential Pipe 1.0 Inch 576 1 22175 287581 Cabin 7 - Black Oak 217 Fire Sprinkler System, Residential Pipe 1.0 Inch 576 1 22176 287612 Cabin 8 - Service Berry 218 Fire Sprinkler System, Residential Pipe 1.0 Inch 576 1 22177 287613 Cabin 9 - Paper Birch 219 Fire Sprinkler System, Residential Pipe 1.0 Inch 576 1 22178 287614 Cabin 10 - Witch Hazel 220 Fire Sprinkler System, Residential Pipe 1.0 Inch 576 1 Same as cabins 1-9 above but add replacement of backflow preventer.

IN

DU

Table 1: BASE

Perform 5 year inspection, replace all sprinkler heads, remove all antifreeze from system and replace with new code compliant antifreeze, install signs on control valves, perform internal inspection, replace gauges, install sprinkler box, spare sprinkler heads, and wrench.

Option No.

Location ID No.

Asset ID No.

Park Alpha Code

Location Description Building No. System Description Area

(S.F.) Qty Work Needed

1 22157 287615 Director Cabin 203 Fire Sprinkler Dry Pipe 3.0 Inch 740 1 Perform 5 year inspection, perform batch testing on all sprinkler heads, replace gauges.

2 22158 287616 Staff Cabin 204 Fire Sprinkler Dry Pipe 3.0 Inch 720 1 Perform 5 year inspection, perform batch testing on all sprinkler heads, replace gauges.

3 22159 287618 Caretakers House 205 Fire Sprinkler System Residential, Pipe 1.5 Inch 1275 1 Perform 5 year inspection, perform batch testing on all sprinkler heads, replace gauges.

4 57555 287619 Sears House 209 HS-499Z Fire Sprinkler System Residential, Pipe 1.0 Inch 2700 1 Perform 5 year inspection, perform batch testing on all sprinkler heads, replace gauges, repair or replace backflow preventer.

5 55051 1674395 20 Dorm 507 Fire Sprinkler System 2146 1 Perform 5 year inspection, perform batch testing on all sprinkler heads, replace gauges.

IN

DU

Table 2: Options

4.4 Backflow Prevention Assemblies

Backflow prevention assemblies shall have inspection and testing performed in accordance with this Scope of Work, and NFPA 25.

4.5 Obstruction Investigation

Where the initial fire sprinkler inspection and testing indicates a possible obstruction, the Contractor shall perform obstruction investigation, in accordance with the most recent release of NFPA 13 and NFPA 25.

Part 5 - DELIVERABLES

5.1 Protection of Persons and Property

The Contractor shall take all necessary precautions for the protection of persons and property, including the Park’s employees, park partners, concessionaires, park visitors, and the general public. Any damages to Park property resulting from the Contractor’s performance of the contract shall be repaired to the Park’s satisfaction at the Contractor’s expense. All repairs must be approved by the Park prior to being initiated.

5.2 Inspection Schedule

After contract award, the Contractor shall coordinate a fire protection system inspection and testing schedule with the Park as described in Part 2.5 Schedule of Work.

5.3 Ownership of Information

All professional and technical information developed under this contract, and all work sheets, reports, and related data shall become the property of the Park, and the contractor agrees to deliver reproducible signed copies of such documents to the Park on completion of the services hereunder, or at the Park’s request.

5.4 Contacts

The NPS Contracting Officer shall designate a Contracting Officer’s Representative (COR) who shall have authority to direct the Contractor’s performance in matters relating to policy, information requirements and procedural requirements related to the contract work. The COR will monitor the contract and the performance of the Contractor and any subcontractors. COR contact information will be provided to the Contractor at the time the Contract is awarded.

5.5 Acceptance of Work

Completion of all work performed under the contract shall be subject to final acceptance by the Park. The Contractor shall promptly correct all work rejected by the Park as faulty, defective, or failing to conform to the contract, whether observed before or after substantial completion of the work, and whether or not inspected, tested, or completed. The Contractor shall bear all costs of correcting such rejected work.

5.6 Invoices

Invoices shall include:

Purchase order number Date service(s) performed Name of Park and Building, Number of Systems Detailed description of service(s) performed Hours worked Hourly rate(s) charged Identification of personnel performing work Parts and materials pricing and markup

5.7 Warranties

Throughout the course of the contract, Contractor shall repair or replace, without additional cost to the Park, all defective work and replace all defective materials furnished or installed by the Contractor. Contractor shall provide parts and equipment warranties from the manufacturers that are the standard, published warranties on the manufacturers’ letterhead. All warranty items shall be full term, not prorated for the partial year of installation.

5.8 Access

All Contractor representatives shall be required to present verification of employment with the following information prior to beginning work.

Employer ID card Date of birth Current drivers license number Business address Office and cell phone numbers

5.9 Special Provisions

A. Weapons, guns, and knives unrelated to the work activities shall not be allowed on the work site or in vehicles parked on Park property. The Contractor shall be responsible for notifying all workers of this requirement.

B. Alcoholic beverages shall not be allowed on the work site or in vehicles parked on Park property. The Contractor shall be responsible for notifying all workers of this requirement.

C. All Contractor’s workers shall comply with the Park’s regulations regarding tobacco use. The Contractor shall be responsible for notifying all workers of this requirement.

D. Park personnel will not accept materials or equipment deliveries for the Contractor.

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