Statement of Work.pdf

SPECIFICATIONS LETTER

SPECIFICATIONS LETTER

AVGas 100LL Fuel

DYESS AFB, TX Open House/Air Show 18-20 April 2025

1. SCOPE OF REQUIREMENT: Dyess AFB will be conducting an Air Show 19-20 April, 2025, with a mandatory practice day 18 April, 2025. This Air Show will require a refueling truck and 100LL AVGas. The 100LL AVGas must meet quality requirements in accordance with commercial aviation standards, as the Government does not have the capability to test this type of fuel at Dyess AFB. A total of 8,500 gallons of 100LL AVGas and a 3,000 gallon loader truck will be required to be transported to Dyess AFB to assist in fueling aircrafts for the Dyess AFB Air Show from 18-20 April 2025.The vendor will be in place ready to fuel at 0800 on 18 April 2025. Contact Lt Fitzpatrick, Eamon to get pre-screened for entry into the base-325-696-2289.

1.1. Contractor’s Liability Insurance: The contractor declares that they will maintain personal liability insurance with limits of one million dollars per aircraft/occurrence for bodily injury or property damage.

Certificate of Insurance to provide evidence of the above coverage will be provided on request and prior to commencement of performance under this contract.

1.2. Compensation: The government hereby agrees to compensate the contractor in accordance with the provision outline in this Specifications Letter. Advance payment is not authorized, nor will the government pay a deposit. Reimbursement will be determined by the contracting officer with input of the Air Show Director. The contractor shall not be entitled to any compensation for delays or expenses associated with complying with this contract.

1.2.1 All fuel may not be utilized; therefore, the Government will only be responsible to purchase actual gallons pumped for mission use.

1.2.2 In the case of cancellation of the Airshow and the fuel is no longer needed, The Government agrees to pay all transportation costs of AVGAS to and from Dyess AFB.

1.3. Deposits: The government will not pay any deposits. All costs will be inclusive and paid in one lump sum. Payment will be made through Wide Area Workflow (WAWF) or Government Purchase Card and the contractor is required to invoice electronically through WAWF for payment, if applicable.

2. FOD Prevention: Contractor shall follow the following FOD prevention measures, as applicable.

2.1. Practice “good housekeeping” i.e., clean as you go.

2.2. Ensure tires on all vehicles, equipment, or trailers are checked for FOD at the FOD roll-through checkpoints before entry to flight-line area.

2.3. If maintenance is performed, ensure hardware bags/containers are used to control hardware.

2.4. Ensure all equipment and tools are accounted for after any maintenance.

2.5. If any hardware or tools are unaccounted for, contact Airfield Manager at 325-696-3123

3. Safety Requirements: Contractor shall be required to comply with all Federal OSHA, state, and local safety requirements and/or codes. If the contractor will require the delivery of hazardous materials as defined in FAR 23-301, the contractor shall comply with FAR 52-223-3, Hazardous material Identification and Material Safety Data, included in this contract by reference, and OSHA’s 29 CFR 1910.1200 Hazard Communication. The contractor shall be required to comply with all traffic/vehicle requirements IAW Texas Transportation Code and Dyess AFB Sup. 1 to AFI 34-204.00

4. Evaluation- On April 1, 2025 The Government will coordinate all vendors who submitted quotes who will then be given an opportunity to reevaluate, confirm, and resubmit pricing for final award based on the new market values.

The company agrees that they can and will, if selected, deliver 8,500 gallons of Dyess AFB, TX on the specified date and time of 18 April 2025 at 0800.