Statement of Work.pdf

Section C - Descriptions and Specifications

Monitoring and Maintenance Services of the LENEL ESS Electronic Security System (ESS) at CAX

1.0 BACKGROUND

The Naval Undersea Warfare Center Division, Newport (NUWCDIVNPT) provides research, development, test and evaluation, in-service engineering, and fleet support to ships, submarines, payloads, undersea systems, offensive and defensive weapons and countermeasures in support of national defense. These activities take place throughout NUWDIVNPT as well as its detachment located at Special Mission Ships (SMS) Activity Cheatham Annex (CAX), Williamsburg, VA. Due to the classification of work that takes place there, it is imperative the Electronic Security Systems (ESS) used to protect these activities are fully operational and effective on an uninterrupted basis (i.e., 24 hours a day, 365 days a year).

1.1 Places of Performance: Contractor Facility and buildings located at Cheatham Annex of the Yorktown

Naval Weapons Station in Williamsburg, VA.

1.2 Authorized Users: SMS Activity Cheatham Annex (CAX), Code 15

1.3 Sponsors: Naval Engineering Logistics Office

1.4 Types of Funding: Operation and Maintenance, Navy (O&M,N) Funds

2.0 SCOPE

The Contractor shall provide the technical services, personnel, hardware, software, materials, equipment and transportation to monitor and maintain the LENEL ESS at the SMS Activity Cheatham Annex (CAX), Facility, Williamsburg, VA.

The Contractor shall provide non-emergency monitoring and maintenance services of the installed LENEL ESS located within the NUWC utilized facilities onboard the SMS Activity Cheatham Annex (CAX), Williamsburg, VA using LENEL ESS-certified technicians during normal business hours. Normal business hours are defined as an established 8-hour work period between the hours of 7:00 A.M. and 5:00 P.M., Monday through Friday, excluding weekends and federal holidays.

3.0 APPLICABLE DOCUMENTS

The Contractor shall perform the tasking required in Section 4.0 in accordance with the below Applicable Documents. The Contractor shall use the most current version of the following Government directives, manuals and instructions, policies and guidelines:

Number Title

3.1 LENEL Technical Manuals and recommended maintenance service schedules and protocol http://www.lenel.com/download-library

3.2 UFC 4-020-01 DoD Security Engineering Facilities Planning Manual https://www.wbdg.org/ccb/DOD/UFC/ufc_4_021_01.pdf

3.3 UFC 4-021-02 Electronic Security Systems, with Change 1 https://www.wbdg.org/ccb/DOD/UFC/ufc_4_021_02.pdf

3.4 UFC 4-026-01-2020 Design to Resist Forced Entry https://www.wbdg.org/FFC/DOD/UFC/ufc_4_026_01_2020.pdf

3.5 Intelligence Community Standard 705-1, Physical and Technical Security Standards for Sensitive Compartmented Information Facilities https://www.wbdg.org/pdfs/dod_at/ic_techspec_705.pdf

4.0 REQUIREMENTS

The Contractor shall provide the technical services and personnel to monitor and maintain the existing LENEL ESS. The Contractor shall provide services using only LENEL ESS certified items compatible with and approved for use with LENEL ESS only. All services performed under this Statement of Work (SOW) shall be accomplished by LENEL ESS-certified technicians. A list of individuals requiring access to job sites shall be provided to SMS Activity Cheatham Annex Site Security Office prior to the start of any work. The Contractor shall maintain current System Design and Integration certification for the LENEL ESS “On Guard Pro I” or the “LENEL l” or the “LENEL Enterprise Operating System” based on the latest version installed onboard SMS Activity Cheatham Annex (CAX), Williamsburg, VA.

The current hardware list and operations LENEL ESS as well as their respective location are listed in Government Furnished Information (GFI) Section 6.0 below.

4.1 MONITORING OF LENEL ESS (CLINs 0001, 0004)

In accordance with Applicable Documents 3.1 – 3.5, the Contractor shall provide continuous security system monitoring services for 24/7 operations using existing installed LENEL ESS equipment identified by GFI 6.4.

The monitoring services are to include 1-hour priority response in the event of a triggered alarm. The system utilization logs and any alarm triggers shall be documented as part of the Contract Status Report (CDRL A001).

4.2 MAINTENANCE

In accordance with Applicable Document 3.1, the Contractor shall conduct preventative and corrective maintenance on the LENEL ESS at the SMS Activity Cheatham Annex (CAX) Williamsburg, VA facility. The Contractor shall provide this service using, LENEL-certified Technicians during normal business hours, which is defined as an established 8-hour work period between the hours of 7:00 AM and 5:00 PM, Monday through Friday, excluding weekends and holidays. As part of the maintenance services, the Contractor shall perform semi-annual testing of ESS components.

4.2.1 PREVENTATIVE MAINTENANCE (CLINs 0002, 0005, 0007)

The Contractor shall conduct preventative maintenance, in accordance with Applicable Document 3.1, on the

LENEL ESS.

The Contractor shall coordinate the performance of preventative maintenance with SMS personnel to ensure it will not interfere with Government operations. The Contractor shall inspect, measure, operate and test the LENEL ESS to identify problems, failures, faulty or worn components, switches, sensors, controls according to Applicable Document 3.1. The Contractor shall repair or replace worn or defective components, switches, panels, sensors, controls consistent with the Original Equipment Manufacture’s (OEM’s) recommendations and within the defined scope of preventative maintenance.

In the event of an immediate or anticipated failure or condition that may compromise the LENEL ESS, the Contractor shall immediately notify the Government.

If the Contractor discovers problems with the LENEL ESS that are not covered under the scope of preventative maintenance, the Contractor shall document all abnormalities, problems, faulty or worn components, panels, switches, sensors, controls, etc. in accordance with the Original Equipment Manufacture’s (OEM) specifications and standards on the Maintenance Service Report (MSR). The report shall provide recommended actions to correct the problems and estimated cost and time to implement the recommendations and submitted as part of the Contract Status Report (CDRL A001).

4.2.2 CORRECTIVE MAINTENANCE (CLINs 0003, 0006, 0008)

The Contractor shall conduct corrective maintenance and repairs on the LENEL ESS.

The Contractor shall troubleshoot and repair the LENEL ESS. The Contractor shall inspect, measure, operate and test the LENEL ESS to identify problems, failures, faulty or worn components, switches, sensors, controls according to the OEM’s specifications and standards.

The Contractor shall diagnose any system issues starting the next business day. The Contractor is authorized up to 8 hours to analyze the failure and determine corrective action. The coordination of the performance of corrective maintenance and repairs shall be done with the Government Technical Point of Contact.

In the event the Contractor determines that the fault or problem exists within ancillary equipment that is not part of the LENEL ESS maintained by the Contractor, the Contractor shall immediately notify the Government.

The Contractor shall complete the repairs necessary to return the system to a fully functional and operational condition. Upon completion, the Contractor will documents completed work in the Contract Status Report (CDRL A001).

5.0 PROGRESS REPORTS

The Contractor shall provide monthly status reports of work accomplished (CDRL A001), to include routine ESS testing and percentage complete to date.

On-site Technician will keep a detailed record of all testing completed for ESS and report it to the COR semiannually.

6.0 GOVERNMENT FURNISHED INFORMATION (GFI)

6.1 SMS Secure Room List

6.2 List of SMS operational LENEL ESS and their respective locations

6.3 Alarm and Emergency Recall Roster Memorandum

6.4 Installed Hardware List

7.0 ADDITIONAL INFORMATION

7.1 CONTRACTOR ACCESS AND USE OF PREMISES

The Contractor shall ensure that Contractor personnel:

1. Are familiar with and obey the local regulations of the facility while on-site;

2. Stay within the limits of the work and avenues of ingress and egress;

3. Do not enter restricted areas unless required to do so and until cleared for such entry;

4. Wear personnel protective equipment including hard hats in designated areas. The Contractor’s equipment shall be conspicuously marked for identification.

All privately owned commercial vehicles and construction equipment permitted to enter CAX for the purposes of performing work under this contact shall be marked with the name of the company or owner.

Additionally, all vehicles are subject to an inspection upon entrance into the base. When Security Force Protection Conditions are higher than normal, all commercial vehicles are inspected prior to entry into the base.

7.2 CONTRACTOR PERSONNEL REQUIREMENTS

The Contractor shall provide personnel that are trained, LENEL ESS-certified.

All Contractor and Subcontractor employees shall comply with facility regulations. Contractor employees and representatives performing work under this contract shall be United States citizens. No employee or representative of the contractor will be admitted to the work site without satisfactory proof of United States citizenship.