STATEMENT OF WORK.pdf

STATEMENT OF WORK

Buffalo, Niagara, W.Mifflin

Contractor to provide all necessary labor, materials (including lavatory supplies), tools and equipment to perform janitorial/custodial services for all sites as listed below.

General

1. The work must be approved and accepted by the SSC Supervisor, or his authorized representative. The contractor shall be required to submit in duplicate all invoices to the SSC Supervisor for his approval for acceptance purposes.

2. A work chart will be provided by the SSC Supervisor or his designee to be filled out by the contractor indicating completion of work. All work must be performed satisfactorily within time intervals designated on the work schedule. If work is not completed satisfactorily within the time intervals indicated, a deduction from the monthly payment will be warranted.

3. All work shall be performed in a workmanlike manner with a minimum of interference and inconvenience to personnel on duty.

4. The contractor may, at his own expense and for his own convenience subject to the approval of the Contracting Officer or his representative, supply and utilize any device, appliance, compound or material not otherwise prohibited in these specifications or terms and conditions, which in his opinion, will assist him to be more effective to provide the services required under this contract.

5. The Contracting Officer may request samples of supplies being furnished by the contractor to determine compliance with standards required by these specifications. Any items failing to comply with these specifications shall be removed from the premises and replaced with supplies that satisfy the standards and specifications.

6. Prior to commencement of work, a scheduled meeting shall be held between the contractor and·FAA representatives. This pre-commencement meeting shall establish the agreed upon hours of service, material and supplies to be employed and a check list of services to be rendered.

7. The contractor shall submit in advance a temporary schedule indicating the date the semi-monthly, monthly, quarterly, semi-annual and annual work will be accomplished. This schedule will be subject to change by mutual agreements. The contractor shall also submit copies of all checklists to the SSC Manager or designated Point of Contact.

8. For all sites, Individuals working in the facility must obtain an FAA Contractor Badged.

If they do not have a badge, an escort with an FAA Contractor badge must be with the workers at all times and in-line of sight of each worker (one escort/worker). In order to gain access to the facility and obtain a key, they must pass a background check. Individuals not badged will not be allowed to be dropped off at the facility and left alone. The FAA will NOT provide an escort.If there are any contractors that do NOT have an FAA Contractor badge, then someone within the company must apply for an FAA Contractor Badge and be with the workers at all times. Any contractor that is not properly badged will not gain access or be left unattended in the facility. It is not the responsibility of the FAA to be the escort for individuals that are not properly badged.

Supplies, Materials and Equipment

The contractor shall furnish, but not be limited to providing the following supplies and materials.

The contractor shall insure that all the cleaning supplies used will have no offensive odors, and will not injure or damage the surfaces on which they will be used or other surfaces upon which they may drop, drip, spill or otherwise come in contact.

1. Paper towels in Government furnished dispensers of sufficient quantity in each lavatory shall be furnished by the contractor. Paper towels must be of quality commerical grade acceptable to the Contracting Officer’s Representative and a sufficient quantity must be available at all times.

2. Toilet tissue, deodorant blocks/deodorizers, and disinfectant as required in each lavatory.

Toilet tissue must be of double ply quality. Deodorant block and disinfectant must be of quality commercial grade, acceptable to the SSC Manager, have a pleasant odor and must be renewed when their effectiveness is gone.

3. Liquid soap of good quality to be used in Government furnished dispensers in each lavatory.

4. Supply plastic trash liners for all waste baskets, and shall be of sufficient size and thickness to prevent any spillover.

5. All brooms, mops, pails, rags, waxes, tools, equipment, etc and supplies normally used in performance of janitorial duties. The contractor shall mark all unmarked cleaning chemical containers, and store all cleaning containers in the janitorial closet.

6. Contractor will provide a list of all chemicals used, along with a Safety Data Sheet (SDS)

Operating Instructions

1. The contractor may move furniture including chairs, desks, bookcases, credenzas, etc. not fastened to the floor in order to accomplish his tasks. All furniture so moved must be replaced in its original position after work is completed and must not be left in corners, against walls or partitions or on desks and tables.

2. Keyboards of office equipment must not be cleaned, dusted or serviced. Large flat surfaces such as backs, sides, or tops of machines shall be vacuumed lightly periodically. All such office machines not fastened down may be moved for the purpose of cleaning the area under them after which they should be returned to their original location.

3. The contractor shall dust, clean, vacuum, wash or otherwise service the tops, backs, sides, shelves, and covers of racks, cabinets, and/or consoles but not electronic equipment.

Determination as to what constitutes specific “electronic equipment” unit is to be coordinated with ATC watch supervisor and/or Tech Ops supervisor at the job site.

4. The contractor will close and lock all doors of all unoccupied areas upon completion of his work in that area.

Janitorial Personnel

1. Prior to commencement of work the contractor shall provide the COR and site POC with an initial listing of all janitors working at the facility with a schedule of their duty hours. This list shall be updated whenever any change in staffing takes place. Unauthorized personnel of the contractor will not be permitted in the facility.

2. The contractor and his employees must comply with all applicable building regulations regarding security, fire, safety, traffic and parking. Personnel shall not linger in areas when performing their duties in that area.

3. The contractor, upon request of the Contracting Officer, shall dismiss any employee who, in the opinion of the Contracting Officer, interferes with proper services, or fails to comply with the terms, conditions, or specifications of the contractor or who is disorderly or abusive or not available on the premises during his/her on duty time. Contractor employees are to be so advised. Contractor employees who exhibit signs of drugs or alcohol abuse will be immediately removed from the facility and not permitted to work under this contract in the future.

BUFFALO, NY AIR TRAFFIC CONTROL TOWER

I. GENERAL:

The contractor is responsible for performing all of the janitorial services as set forth in the specifications listed below. All supplies, equipment, materials and supervision are to be provided by the contractor unless otherwise specified.

The Air Traffic Control facility for the Buffalo International Airport is located at 165

Holtz Road, Cheektowaga, New York 14225

All work is to be performed after 5:00 PM including all holidays. Janitorial personnel are not to be in the building at other than normal cleaning times without coordination. Other than daily work is to be scheduled in advance, including window cleaning. Window washers are to be escorted by the cleaning contractor, not by the Controllers or Tech Ops.

Contractor will provide a dumpster of at least 8 cubic yard capacity at a location specified by the Contracting Officer’s Representative (COR) for general use at the facility. Dumpster is to be emptied week l y or as needed.

The main portion of the structure, the base building, is one story approximately 12,000 square feet overall. The control tower is a 175-foot concrete structure. Janitorial services are required throughout the base building and on all floors of the control tower.

Frequencies of services and locations is identified by groups:

1. Group I Daily service required five days a week Monday thru Friday

2. Group ll Daily service required seven days a week.

3. Group lll Only monthly and Annually

BASE BUILDING

ROOM NUMBER/

NAME

ROOM SIZE

FLOOR

COVERIN

NO. OF

FIXTUR

101 MAIN ENTRANCE 77 CERAMIC 1

103 AF ADMIN AREA 155 CARPET 5

104 COORDINATORISPS 126 CARPET 2

105 SUPPLY 132 CARPET 2

106 AF MANAGER 176 CARPET 3

107 ADMIN/LOGISTICS 129 CARPET 2

108 RADAR/ARTS 303 CARPET 5

109 TELCO 131 VINYL TILE 2

111 NAV/COM 303 CARPET 4

112 WORKSHOP 311 VINYL TILE 6

113 AF BREAKROOM 313 VINYL TILE 6

114 ETG LAB 120 CARPET 0

115 TRAINING/ETG 130 CARPET 2

116 EQUIPMENT ROOM 1863 ACCESS

117 CORRIDOR 480 VINYL TILE 5

119 PASS 80 CARPET 2

120 AREA SUPERVISOR 95 CARPET 2

121 RADAR ROOM 715 CARPET 0

122 MECHANICAL ROOM 100 CEMENT 5

123 E/G ROOM 160 CEMENT 6

125 PCS/UPS ROOM 150 PAINT 3

126 PCS/UPS ROOM 80 CARPET 6

127 AUTOMATION OFFICE 180 CARPET 4

129 BREAKROOM BOO VINYL TILE 11

130 MEN'S LAVATORY 165 CERAMIC TILE 3

131 WOMEN'S LAVATORY 150 CERAMIC TILE 3

132 STUDY 140 CARPET 2

133 LAVATORY 30 CERAMIC TILE 1

134 CORRIDOR 228 CARPET 5

135 STORAGE 50 VINYL TILE 2

137 PLAYBACK ROOM 60 CARPET 2

137 CONFERENCE ROOM 390 CARPET 8

138 QAITRAINING 180 CARPET 3

139 AT ADMIN AREA 440 CARPET 6

140 NATCA 120 CARPET 2

141 AIR TRAFFIC MANAGER 175 CARPET 3

142 AT ADMIN SUPPORT 140 CARPET 2

143 NETWORK ADMIN 120 CARPET 2

144 SOUTH ENTRANCE

VESTIBULE

110 CERAMIC TILE 1

145 SMOKING ROOM 34 PAINT 4

TOTAL 9641 163

CONTROL TOWER

EIGHTH FLOOR: 9 6 sq. ft. vinyl tile; one window 3' x 6'; one lavatory 3' x 6'. ceramic tile floor and walls, with a vanity and mirror.

NINTH FLOOR: 72 sq. ft. vinyl tile.

TENTH FLOOR: Control Tower Cab - 255 sq. ft. carpeted floor; 12 windows 6' x

3' each; one small sink and various Formica covered cabinets.

There are stairways from eight to nine and from nine to ten. There are four fluorescent light fixtures. There is an elevator, 35 sq. ft. of carpet with stainless steel doors and accessories.

NOTE: The control tower floors Eight, Nine and Ten are to be included in Group II cleanings

WINDOWS AND GLASS:

RM 101 - HAS AN OUTER AND INNER GLASS DOOR 8' X 11' EACH.

RM 104- ONE WINDOW 7' X 3'

RM 105- ONE WINDOW 7' X 3'

RM 106- TWO WINDOWS 9' X 3' AND 13' X 3'

RM 107 - ONE WINDOW 10' X 3'

RM 117- ONE WINDOW 5' X 6'

RM 129- ONE WINDOW 3' X 5', ONE GLASS DOOR 7' X 3'

RM 132 - ONE WINDOW 6' X 3'

RM 134 -ONE GLASS DOOR WITH SIDE WINDOWS 5' X 7' OVERALL

RM 137 - ONE WINDOW 20' X 3'

RM 140- ONE WINDOW 10' X 3'

RM 141- TWO WINDOWS 9' X 3' AND 13' X 3'

RM 142- ONE WINDOW 11' X 3'

RM 143- ONE WINDOW 11' X 3'

RM 144 - ONE OUTER GLASS DOOR 8' X 11'; ONE INNER GLASS DOOR 8' X 11'; ONE

INNER GLASS WALL 8' X 10'

NOTE: Throughout the building there are other items of glass (i.e. bookcases, pictures, conference room table top, desk tops, etc.)

GROUP I

Daily service is requested five days a week, Monday thru Friday.

Room 101

Room 103

Room 104

Room 105

Room 106

Room 107

Room 108

Room 109

Room 111

Room 112

Room 113

Room 114

Room 115

Room 137

Room 138

Room 139

Room 140

Room 141

Room 142

Room 143

GROUP II

Daily service is required seven days a week.

Room 116

Room 117

Room 119

Room 120

Room 121

Room 127

Room 129

Room 130

Room 131

Room 132

Room 133

Room 134

Room 136

Room 144

Room 145

NOTE: Also included are the control tower floors Eight, Nine and Ten.

GROUP Ill

Only Monthly and Annual work is required.

Room 122

Room 123

Room 125

Room 126

Room 135

II.SPECIFICATIONS:

DAILY WORK

Empty all waste paper baskets and remove refuse from the building. All waste baskets and trash cans are to be supplied with plastic liners.

Damp mop all hard surface floors.

Vacuum all carpeted floors to remove dirt, dust and litter.

Remove any hand prints or finger marks from surfaces in the elevator. Sweep the stairways on floors 8, 9, and 10.

Remove any hand prints or finger marks from the glass table top in the conference room

(Room 137)

WEEKLY WORK

Dust horizontal surfaces of desks, files and chairs with a treated cloth, except glass desk tops should be dusted with an untreated cloth.

Wash glass of all entrance doors inside and out. Empty ash containers on patio and at entrance ways

MONTHLY WORK

Strip, re-wax and machine buff all tile floors using nonskid wax. Wash windows of the Control Tower (Floor 10) inside and out.

QUARTERLY WORK

Wash all marks and fingerprints from walls, doors, door knobs, around light switches, etc.

Wash all windows inside and out, including window sills.

Wash all other items of glass throughout the building (i.e. glass desk tops, picture frames, bookcase doors, etc.)

Sweep stairwells and steps from Floor 8 to ground level.

Sweep floors on all tower levels.

SEMI ANNUAL WORK

High-cleaning: clean air conditioning vents, heating vents, tops of exposed fluorescent light fixtures, and other objects high enough to require a ladder.

Vacuum drapes and curtains.

Damp wipe all waste paper baskets and trash cans inside and out. Mop floors of all tower levels semi-annually.

In the TRACON, vacuum cloth walls, ceiling, and above radar consoles, and supervisor work station.

In the TOWER, vacuum ceiling and behind equipment consoles.

ANNUAL WORK

Wash venetian blinds.

Wash light fixtures and remove any accumulation of insects or other debris from fixtures.

Shampoo carpets in the corridor and administrative areas.

Polish all wooden furniture and cabinets.

Steam clean approx. 20 Controller’s chairs

III. TOILETS AND LAVATORIES:

Service contractor is to provide material and supplies needed to do the work.

DAILY WORK (Toilets & Lavatories)

Sweep and wet mop or, if needed, scrub floors.

Wash and sanitize water closets and urinals. No rust or encrustation shall remain. Maintain traps free from odor.

Clean sinks and counter tops.

Damp wipe and polish mirrors, shelving, dispensers and chrome fixtures. Spot clean all other surfaces and dust horizontal surfaces.

Empty waste receptacles and service towel, soap and toilet paper dispensers. Police rooms to remove paper, trash or spillage.

Empty, clean and disinfect sanitary napkin receptacles and provide with new paper bag liner.

MONTHLY WORK (Toilets & Lavatories)

Damp wipe full surface area of stall partitions and doors.

Damp wipe waste paper receptacles inside and out.

Wash all marks and fingerprints from walls, doors, doorknobs, around light switches, etc.

Vacuum the couch in the lady's room.

SEMI ANNUAL WORK (Toilets & Lavatories)

Clean the remainder of the room. Wash light fixtures, vent grilles, exposed pipes, etc. Wash ceramic walls with appropriate cleaner.

IV. BREAK ROOM (ROOM 113 & 129) ADDITIONAL DAILY WORK:

Service towel dispenser.

Damp wipe counter tops, tables tops, sink, stovetop, microwave oven exterior and range hood.

Spot clean any spills on chairs, cabinets, or any other surface.

V. ADDITIONAL WEEKLY WORK:

Wash the inside of the microwave oven so that it is free of food residue or any other unwanted debris.

Wash the outside of the refrigerator.

VI. CONTROL TOWER:

ADDITIONAL QUARTERLY WORK

Provide service to clean all the shades in the Tower Cab in accordance with manufactures specification.

VII. BASE BUILDING:

ADDITIONAL Bl-WEEKLY WORK

Provide door mat service every two weeks for the following locations in the base building:

1. One 4' x 10' and One 4' x 6" Gray Door Mat at the front entrance.

2. One 4' x 10" Red Door Mat at the Equipment Room (Room 116) entrance.

3. One 4' x 10' Red Door Mat at the back entrance.

4. One 3' x 5' Gray Door Mat at the Break room (Room 129) entrance.

AS NEEDED

Replace light bulbs and fluorescent lamps at any time the need arises. Replacement bulbs and lamps to be provided by the FAA.

Remove and dispose of waste from the central vacuum systems. (Two are installed at the facility, a third to be added)

NIAGARA FALLS, NY AIR TRAFFIC CONTROL TOWER

I. GENERAL:

The contractor is responsible for performing all of the janitorial services as set forth in the specifications listed below. All supplies and materials are to be provided by the contractor unless otherwise specified.

The Air Traffic Control facility for the Niagara Falls International Airport is located at

9900 Porter Road, Niagara Falls, New York 14304

All work is to be performed between the hours of 9 AM and 5 PM including all holidays.

Janitorial personnel are not to be in the building at other than normal cleaning times without coordination. Other than daily work is to be scheduled in advance, including window cleaning.

All janitorial service will be provided 3 days per week on Monday, Wednesday and Friday.

Tower Cab window cleaning shall be performed monthly on a day determined by mutual agreement between the Contractor and the ATCT Manager.

A dumpster is already provided at the facility.

AIR TRAFFIC CONTROL TOWER

1. First Floor - ATCT Managers office and entrance foyer: 209 Sq Ft

2. Second Floor- Equipment Room: 216 Sq Ft

3. Third Floor- Equipment Room and Lavatory: 172 Sq Ft

4. Fourth Floor- Break Room: 162 Sq Ft

5. Fifth Floor-Tower Cab: 65 Sq Ft

TOTAL 824 Sq. Ft

AREA(S).TO BE SERVICED 3 DAYS PER WEEK ARE AS FOLLOWS:

1. First Floor - ATCT Managers office and entrance foyer

2. Second Floor- Equipment Room

3. Third Floor- Equipment Room and Lavatory

4. Fourth Floor- Break Room

5. Fifth Floor-Tower Cab

II. SPECIFICATIONS:

WORK TO BE PERFORMED 3 TIMES PER WEEK:

Empty wastebaskets, dispose of trash and replace liners for all floors.

Sweep, damp mop or vacuum all carpets, bare floors and tile floors on all floor

Sweep all stairs, stairwells and landings.

Clean lavatory, including urinals, stalls, and sinks.

WORK TO BE PERFORMED BIWEEKLY:

Provide doormat service for Main entrance door, One 3' x 5' gray floor mat.

WORK TO BE PERFORMED MONTHLY:

Wash Fifth Floor Cab windows inside and out.

Clean janitor closet and disinfect slop sink.

WORK TO BE PERFORMED SEMIANNUALLY:

Strip and wax all tile floors to include stairway landings.

WORK TO BE PERFORMED ANNUALLY:

Wash all stairway walls

Specifications for West Mifflin, PA

The Allegheny County Air Traffic Control Tower and Airway Facilities System Support Center is located at 12 Allegheny County Airport, West Mifflin, PA 15122.

Uie Allegheny County Air Traffic Control Tower (ATCT) and Airway Facilities System Support Center consists of approximately 4,074 square feet_offloor space and is operational and manned seven (7) days per week including holidays.

Group I

Monday through Friday (Five days)

8:00 AM to 4:30 PM

Group II

4:30 PM to 10:30 PM

Monday through Saturday (Six days)

Janitorial Service shall be required on Legal Holidays.

Group I

Designation Room No. Square Feet

AT Breakroom (tile) 200A 157

SSC Breakroom (tile) 201 246

SSC Locker Room & Office (tile) 201A 160

SSC Specialist Space (tile) 202 530

Telco/LAN/SSC Admin Storeroom (tile) 202A 134

SSC Specialist Space (carpet) 202B 176

SSC Specialist Space (carpet) 202C 126

Joint AT/SSC Conference Room (carpet) 204 442

AT Space (carpet) 205A 128

SSC Drawing Room (carpet) 205B 107

SSC Office (carpet) 205C 103

Hallway (carpet) 205 288

ICCS Equipment Room (tile) 307 205

WX Station Equipment (carpet) 308 151

FAA Equipment Room (tile) 400 574

Subtotal 3528

GROUP II

Designation Room No. Square Feet

ATCT Tower Cab and Stairway (carpeted) 400 440

ATCT Tower Stairway (tile) 400 56

ATCT Tower Hallway and Lavatory 400 50

Subtotal 546

Total Square Feet: 4074

General

The contractor will be required to remove trash from the premises, _Separate trash cans and recyclable paper only cans are provided by the FAA and emptied into County provided containers.

Daily Work

1. Empty all trash cans and replace basket liners on a timely basis to prevent odors. (Use plastic inserts.) Replace dirty or tom inserts.

2. Vacuum carpeted floors. Remove spots or stains.

3. Lavatory Rooms: Deodorize all toilets, sinks, urinals, mirrors, floors, walls, stalls and clean using a disinfectant cleaner. Restock all paper supplies (to include toilet paper, paper towels, tissues, etc.) and hand soaps as needed. Empty all waste receptacles.

4. Mop and deodorize all tile floors using a disinfectant cleaner. Restock all paper supplies (to include paper towels, tissues, etc.) Wet, wipe microwaves, coffee pot, and toaster oven.

Empty all waste receptacles.

5. Wipe down all telephones with disinfectant (bases and handheld.)

Weekly Work

1. Dust all office furniture and equipment, window sills, cabinets, including all exposed structural members in the building (excluding electronic equipment.)

2. Contractor will dry dust the electronic devices in the ATCT Tower Cab.

Semi-monthly (twice a month) work - The following work shall be performed twice-a-month on whatever day the contractor shall choose. The periods between the performances of this work are of approximately equal duration.

Wash, wax, and spray buff all tile-covered floors using a good quality non-skid wax.

Monthly Work

l. Damp wipe all desks and table tops.

2. Damp wipe all windowsills, ledges and radiator tops.

Quarterly Work- The following work shall be performed on a quarterly (once every three (3) months) basis. The period between performances of this quarterly work shall be approximately equal in duration.

Dust with a feather duster all shades (inside and outside) in the Tower Cab.

Three Times Annually - The following work shall be performed three times per annual (once every four (4) months) basis, during the week (Monday thru Friday), in which the contractor shall coordinate with the Facility Manager. The period between performances of this work shall be approximately equal in duration.

ATCT Tower Cab

1. Wash all ledges in the Tower Cab.

2. Clean with a soft cloth and appropriate plastic cleaner all of the tower shades inside and outside.

3. Clean windows in the ATCT Tower Cab with a soft cloth (Chamois skin, diaper or similar) with a cleaning liquid such as 'Windex,' or appropriate cleaner, the entire length of the shades in the Tower Cab. When cleaning the worker should wear clean cloth gloves or keep a soft cloth in both hands to prevent smudging with fingerprints

Annual Work

The contractor shall perform the following work once a year on whatever month of the·year he shall choose. The period between performances of this annual work shall be approximately equal in duration.

Shampoo or steam clean carpets in accordance with standard methods.

Note:

1. Window washing service for the tower cab shall be performed ONLY during daylight hours and the work signed off by the on-duty tower supervisor on a contractor furnished receipt for services rendered. ·

2. Janitorial service in the tower cab shall be accomplished at a time designated by the on-duty supervisor to minimize interference with air traffic operations.