Statement of Work Building 34 1st Floor Repairs .pdf

Defense Logistics Agency

DLA Installation Management Richmond

DM-FRIE

Building 34 1st Floor Repairs

P.2025.00904

STATEMENT OF WORK (SOW)

1. OBJECTIVES

On the first floor of building 34, repair and expand the existing breakroom, construct a photo laboratory, replace all carpeting, remove all wallpaper and paint the walls.

2. BACKGROUND

The existing configuration of the first floor is not suitable for the incoming personnel. The project’s intent is to repair and reconfigure the space for incoming personnel.

3. SPECIFIC REQUIREMENTS

The contractor shall

• Prior to the start of any other work provide and install MERV 8 filters over all first floor returns for the duration of this project. After all filters are installed, an inspection is required by the Project Manager before any other work begins. Provide 2 business’ days’ notice.

Removal of System Furniture

• In all areas of the 1st floor (except main lobby) remove and dispose of all system furniture (cubes), associated chairs, desks, mailboxes and all other items including system furniture walls that make up private offices (excluding the areas that are hatched on the drawing shown at the end of this document).

This section is applicable to all interior areas.

• Place “No entry” signs on all the interior lobby doors and doors leading into the work areas.

• Contractor use of the center entrance doors is not permitted unless authorized by the Project

Manager.

• Provide 14 business days’ notice to coordinate work in conference room 1, EOC, Av room and the surrounding lobby area. Once work in these areas is complete DLA personnel will be permitted to access these rooms.

• Contractors are authorized use of the 1st floor restrooms during construction. Restock used restroom supplies and maintain cleanliness of the area. All areas must be thoroughly cleaned at the end of the project.

• Cover all smoke detectors to prevent dust from sounding the alarm.

• Use a dustless sander for all sanding for the duration of the project.

• Use a HEPA type filtering system as well as a dustless sander in all areas requiring sanding.

Provide a submittal on this piece of equipment for approval.

• Remove all wall mounted items, store them for the duration of the project and replace them in the same location after wallpaper removal and painting.

• Cover all items that remain with plastic (TV, copiers, chairs, soda machines etc.)

• Provide clear plastic with a zipper in front of both conference room 1 doors and EOC door.

• Remove all the wallpaper from the first floor.

• Cut the wallpaper around fire alarm devices and other hard mounted items. No wallpaper can be visible after cutting. Move any other items that may be in the way and replace them when painting is complete.

• Prepare all wallpaper walls equivalent to level 5 IAW GA 214. Prime and paint a minimum of 2 coats of eggshell sheen paint (IAW MPI). Match existing paint color to the center lobby

(take sample to match). After the 1st coat an inspection will be conducted by the Project Manager for acceptability. Provide 2 business’ days’ notice for inspection.

• Prepare all currently painted walls (except the EOC, conference room 1 and AV room which don’t get painted) and new walls to the equivalent to level 4 IAW GA 214. Prime and paint a minimum of 2 coats of eggshell sheen paint (IAW MPI). Match existing paint color to the center lobby (take sample to match). After the 1st coat an inspection will be conducted by the Project Manager for acceptability. Provide 2 business’ days’ notice for this inspection.

• Prepare and paint all wall trim, window trim, chair rail etc.

• Replace all carpeting on the first floor where there currently is carpet, including the main lobby, conference room 1, EOC room and add carpet to the AV room, with 2’x2’ carpet squares, tufted weight 28oz, 0.269 pile height, polyurethane adhesive. Shaw Step Right In Walk-Off Carpet Tile is a known complying carpet. Provide a minimum of two manufacturers that meet the above with as many color choices as available for customer selection. Move all the furniture and everything else to install the carpet.

• For Conference room 1, EOC, AV room and the lobby area up to the stairs, the carpet, wallpaper, paint and all other work need to be completed at the same time so the conference room and the other rooms can be utilized as quickly as possible.

• Add ¼” round molding to all areas to cover the carpet edges. Paint or stain to match the surrounding area. An inspection will be conducted by the Project Manager for acceptability.

Provide 2 business’ days’ notice for inspection.

• Replace all rubber base, match existing.

• Provide replace all transition strips, match existing.

• Provide/replace all corner guards with the same as existing, 8’ high on all outside corners.

• Add/relocate sprinkler heads and add/relocate any other fire alarm devices required to meet

NFPA.

• Provide pull string for all data boxes. All data boxes to have 1” conduit routed to within 1” of the above ceiling cable tray.

• Remove 12 pictures that are wall mounted in building 59C and hang in building 34 in areas as directed by the Project Manager.

• No electrical wiring or data wiring can be exposed.

• Remove/replace 200SF of GWB that has mold. Replace with 5/8” mold resistant GWB

Replace the same amount of insulation that is wet or moldy.

• Clean the inside of all windows and door glass ensuring there is no paint or other substances on the glass.

• Clean all first-floor areas of dust including horizontal surfaces, mini blinds etc.

• Once new carpeting is installed cover and protect the new carpet from damage, dirt etc.

In the breakroom areas

• Remove and dispose of all cabinets, counter tops, sink etc.

• Create an approximately 4’-0” opening from the current breakroom to the new breakroom area. Leave 2’ of wall from the ceiling down. Finish all exposed areas with 5/8” GWB to level 4.

• Remove the wall outlets and wiring that are in the wall section to be removed back to the panel.

• Provide a full height divider to the end of the new counter by the new 4’-0” opening.

• Provide and install a 3’x6’8” door, frame and all associated hardware that matches the existing breakroom door in the doorway opening in the new wall. Include a 2’x3’ light in the door.

• Add a new light switch by the new entrance door, matching the same as existing to the current breakroom switch. Not a 3-way switch.

• Remove all items from all breakroom walls, store and rehang upon completion.

• In the new breakroom, replace all ceiling lights with drop in LED same size and light color as existing. Evenly space the lights. Add/replace any ceiling tile as needed. Meet OSHA requirements for the areas they illuminate.

• Add 20-gauge steel full height stud walls, 5/8” gypsum both sides as shown in the drawing.

Fill stud cavities with mineral wool to aid in limiting sound transmission. Prior to enclosing both sides of the new walls an inspection is required. Provide 2 business days’ notice for this inspection.

• Add blocking for TV in new breakroom area 5’ AFF to hold a 70” TV. Add a duplex electrical outlet (tie into existing) and data box behind where the TV will be mounted.

Location shown on drawing.

• There are 2-quad outlets and 2 quad data ports on the columns the new walls will adjoin.

Move these outlets to the other side of the column so they are outside the breakroom as shown on drawing. For the data outlets provide box and 1-1/4” conduit routed to within 2” of the above ceiling cable tray with pull string. Patch the holes where the outlets/data were, prepare and paint.

• Prime and paint a minimum of 2 coats of eggshell sheen paint (IAW MPI). Match existing paint color of the center lobby (take sample to match). After the 1st coat an inspection will be conducted by the Project Manager for acceptability. Provide 2 business’ days’ notice for inspection.

• inspection is required. Provide 2 business’ days’ notice.

• Remove all VCT and dispose.

• Remove all cove base and dispose.

• Prepare all floors to receive LVT tile.

• Provide and install LVT to all areas of the breakroom similar in size and style as Marmoreal

Cement Smoke Luxury Cement Smoke – 16” x 32” Provide numerous samples in this color scheme for customer choice. Glued down.

• Add rubber 4” cove base. Customer to select color.

• Replace all cabinets with the same size and same number of drawers and doors to fit the new opening.

• Provide new cabinet pulls, match existing.

• All cabinets have soft close hinges.

• Cabinets, sinks etc. must meet ADA/ABA standards.

• Provide an inwall valve box for the refrigerator water line and add a SS braided water line for the refrigerator with cutout valve.

• Provide a 25” wide solid surface quartz countertop and 4” quartz backsplash with marbling, 1-1/4” thick in the existing breakroom. One full piece per section, no seams are permitted.

Provide physical samples for selection.

• Add the same style base cabinets only and countertop on the wall identified on the drawing in the new breakroom area. Size cabinets to accept a countertop 22” wide from face of wall, no backsplash. Base cabinets shall have double doors and drawers, soft close hinges.

• Add two new 20amp outlets above this new countertop evenly spaced.

• Provide a single undermount stainless steel sink, match existing dimensions.

• Provide a new gooseneck type facet, match color and finish of sink. Do not provide a soap dispenser in the counter.

• Replace the supply lines with SS. Replace all plumbing under the sink (not in wall).

• Dispose of all remaining items left in the cabinets and refrigerator.

• Remove and store refrigerator, microwaves, bulletin board etc. and all other items, and return and re-install all items to the break room after construction.

• Remove the arched wall near the breakroom and dispose.

• Add/replace any ceiling tile as needed.

• An image of representative cabinets, counter, sink etc. from B59C are shown at the end of this document for reference.

Photo Studio

• Add 20-gauge full height steel stud walls, 5/8” gypsum both sides as shown in the drawing.

Fill stud cavities with mineral wool. Prior to enclosing both sides of the new walls an inspection will be conducted by the Project Manager for acceptability. Provide 2 business’ days’ notice for inspection.

• Prepare all new walls to level 4 IAW GA 214. Prime and paint a minimum of 2 coats of eggshell sheen paint (IAW MPI). Match existing paint color to the center lobby (take sample to match). After the 1st coat an an inspection will be conducted by the Project Manager for acceptability. Provide 2 business’ days’ notice for inspection.

• inspection is required. Provide 2 business’ days’ notice.

• Add new rubber 4” black cove base.

• Replace all ceiling lights with drop in LED same size and light color same as the breakroom. Evenly space lights. Add/replace any ceiling tile as needed.

• Add a light switch inside the photo studio by the entrance door. This switch controls only the lights in the studio.

• Ensure the lights outside the photo studio are tied into the larger office area.

• Provide and install a door, frame and all associated hardware that matches the existing breakroom door including all the hardware.

• No new outlets or data are required in this space.

South office area

• Add a duplex outlet and data box shown on the drawing. Tie into an existing outlet or above ceiling.

• In the area marked “safety storage” provide adjustable heavy duty shelf standards wide enough to hold 20” wide plywood, from the floor to 8’-0”AFF with heavy duty brackets.

Locate the shelving on the North, East and South walls. Maximize the amount of shelving.

The government will provide ¾” X 20”X7’ plywood shelving. Retrieve these items from building 59B for use. Cut to fit as needed. Secure the shelving to brackets.

Exterior

• Clean the exterior doors, transom, trim etc. of conference room 1. Paint doors, transom, trim etc. using high quality exterior paint, match color.

• Around the perimeter of B34 where the grass meets the sidewalk are numerous concrete bases that hold bollards. Remove all the concrete bases, fill with topsoil, seed and straw.

Compact the soil in two equal lifts. The soil must remain even with the surrounding area.

There are approximately 300 concrete bollard bases. About 30 of these bases still have bollards installed, remove these as well. An image of the area showing where the bollard bases are located is marked in red on the image at the end of this document. A representative photo of a bollard and base is also shown. The concrete bases are approximately 1’-0” in diameter and an unknown depth, estimated at 2’-0”. The bollards are approximately 3’-0” apart. Contractor is authorized to dig to verify the depth of the concrete bases during the initial site visit. Contractor will inform the Project Manager if this is their intent and the contractor will provide all tools.

• The roadway/parking area around the building has bollards in concrete bases in the asphalt roadway. Saw cut the asphalt on either side of the bollards from the sidewalk to the grass.

Remove asphalt, bollards and bases. Match existing roadway/parking area design to include compacted soil, subbase, compacted gravel fill, and asphalt layer etc. An inspection will be conducted by the Project Manager prior to installation of subbase and asphalt. Provide 2 business days’ notice for inspection.

• Provide one-year warranty period to include repair of soil and roadway/parking area due to settling to ensure soil and roadway/parking area is level with surrounding grade at no additional cost to the government.

• Remove and replace select areas of concrete sidewalk. All sidewalk concrete is believed to be 4” in thickness. Contractor is authorized to dig to verify the depth of the concrete during the initial site visit. Contractor will inform the Project Manager if this is their intent and the contractor will provide all tools. An image that shows these approximate locations is shown at the end of this document.

• All concrete to be 3500PSI with fiberglass fibers.

• Saw cut the concrete at the joints and remove the damaged concrete.

• Ensure the sub grade is suitable for concrete per ACI.

• Light broom finish all concrete.

• Bagged concrete is not permitted.

• A third-party concrete tester is required to test concrete IAW ACI. No specimens are required.

• Slump 4”

• Air entrainment 5%-7%, +/- .5%

• Cure the concrete IAW ACI.

• Provide suitable barriers to worn personnel and protect the concrete from damage while curing.

An image that shows the site visit and parking location are located at the end of this document.

An image that shows the preferred style of cabinets, countertop, sink etc. is located at the end of this document.

An image that shows the entire first floor with dimensions is located at the end of this document.

While the government believes these dimensions are accurate the contractor is responsible for confirming all measurements they plan to use.

An image that shows additional information is located at the end of this document.

4. CONTRACTOR QUALIFICATIONS

5 years with similar type work.

5. PERIOD OF PERFORMANCE

The completion date shall be no later than 110 days after notice to proceed.

6. PROPOSAL EVALUATION

The proposal/quote and all documentation received by the Government from the contractor before the solicitation end date will be reviewed and evaluated based on the criteria listed below. The submission will be deemed either technically acceptable or technically unacceptable. The contractor is required to provide all documentation at the time of the submission and before the solicitation end date. Failure to provide all required documents will result in contractor’s proposal/offer being technically unacceptable.

Technically Acceptable – meets the minimum requirement and contains no deficiencies.

Demonstrates an understanding of the services required to meet or exceed the contract requirements. An acceptable quality level of contract performance is anticipated.

Technically Unacceptable – does not meet the minimum requirement and contains one or more deficiencies and/or omissions. Failure to demonstrate an understanding of the services required to meet the contract requirements. The acceptable quality level of contract performance is not anticipated.

The following is a list of documents that shall be provided as a separate PDF and/or hardcopy documents along with the proposal:

Project narrative

• A narrative outlining the way the contractor is planning to accomplish the project.

• A list of definable features of work.

• Projected timeline.

Previous relevant project experience

• Provide a minimum of 5 projects completed within the last 5 years related to this SOW

• Award amounts

• Project descriptions

• POC information

7. IMPORTANT CONSIDERATIONS

Administrative

a. Technical correspondence (where technical issues relate to compliance with the requirements herein) will be addressed to the Contracting Officer with an information copy to the Contracting Officer Representative/Project Manager/Facility Operations Specialist

(COR/PM/FOS).

b. The contractor awarded this contract shall have the Quality Control system Manager (CQC- SM) onsite at all times when work is being performed. Government employees overseeing this project (PM, COR, FOS, Safety, etc.) reserve the right to order a stop work order if the contractor QC manager is not onsite while work is being performed. Provide the name(s) of the QC Manager to the PM/KO in writing (submittal required). The government will not be responsible for any additional costs incurred by the contractor if a stop work order is issued.

c. All other correspondence, including invoices (which proposes or otherwise involves waivers, deviations or modifications to the requirements, terms, or conditions of this SOW) will be addressed to the COR/PM/FOS with an information copy to the Contracting Officer.

d. Upon any invoice submission into WAWF the contractor must email the PM/COR to advise them an invoice has been submitted for approval. The government will not be responsible for any late fees if the contractor fails to follow-up.

e. All documentation, records, and schedules, as described in this SOW, are the responsibility of the Contractor and the property of the Government and shall remain so upon termination or completion of the contract. The Contractor shall keep these items current.

f. The contractor shall always keep conditions in mind throughout the life of this contract.

Whenever weather conditions indicate strong winds, tornadoes, hurricanes etc. the contractor shall take all necessary action to prevent all materials, debris etc. from becoming flying hazards. Any damage or harm caused by contractor material, debris etc. will be the sole responsibility of the contractor at no cost to the Government.

g. Weather delays for a contract extension will only be considered if the following conditions are met. The delay must be a minimum of 4 hours that impacts the critical path of the project. The delay and reason why the contractor believe they are entitled to a delay must be documented in the daily report for that day and must be submitted by 8:00am on the next business day. The contractor must send a separate email to the PM and KO explaining why they believe a delay is warranted by 8:00am the next business day. Requests for weather delays received after the above timeline will be denied.

h. The Contractor should conduct a site visit to each location to verify all measurements, sizes, interferences, quantity of material etc. for this project. The contractor shall verify via email if they will be attending any scheduled site visit with the COR/PM and the contracting officer at least 2 business days’ ahead of the site visit.

i. For all meetings conducted by the contractor via internet the contractor shall use Microsoft Teams. A call-in telephone number shall be provided for those without computer access.

j. For all government inspections, meeting etc. the contractor shall send a Microsoft Outlook invite to COR/PM and/or FOS within the specified timelines. Set the reminder time in Outlook to a minimum of 4 hours ahead inspections, meetings etc.

k. The contractor shall provide the minutes of all meetings the same day the meeting was held.

l. Music of any kind is not permitted. Use of any ears buds or the like is prohibited.

General & Construction

a. The contractor is required to and shall adhere to The Buy American Act.

b. The contractor is responsible for all materials, hardware, tools, labor, equipment, etc. pertaining to execution of work under this SOW unless otherwise specified.

c. All demolished and excess dirt/materials/etc. shall be removed off the premises of the installation. The areas that were disturbed shall be fixed to restore original condition.

d. All hardware, equipment shall be tested, started up and fully operational after turnover.

e. The contractor shall consider ALL electrical, mechanical, plumbing, security or any other interferences that may impede their work to be part of their work under this SOW. The contractor shall remove, disable, relocate etc. all interferences as needed ensuring all items function as they were intended to at the conclusion of the contract. All items that need to be terminated for any reason are the responsibility of the contractor.

f. Anytime any electrical work is completed the contractor shall update all affected panel schedules. The contractor shall rewrite (type written) the entire panel schedule(s) completely. Any new or replaced receptacles, switches, and any other electrical equipment shall receive a type written tag with panel name/number and circuit number of the panel/circuit that it is fed by. The location of the tag is to be confirmed with the COR/PM.

Place the old panel schedule behind the new one.

g. Anytime any utilities (water, heat, AC, gas, electric etc.) will need to be shut down for any period of time during the duration of the contract, the contractor shall provide 14 calendar day advance notice to the COR/PM.

h. All new openings that are to receive a frame and door(s) or any door/frame that was replaced shall receive a typewritten tag indicating the door number. The contractor is to request the correct door number and installation location from COR/PM in case the tag is missing, or the opening was a new requirement.

i. The contractor shall provide a back flow preventer for use on any hydrant. The contractor shall provide documentation that the back flow preventer has been inspected within the previous six months prior to using the hydrant. No hydrant shall be used without the proper documentation. The contractor shall provide the Government COR/PM three business day notice if they will need to access a hydrant. The contractor shall fill out and submit to the COR/PM the hydrant application 3 business days in advance. The application must be approved by the fire department and a copy provided to the contractor prior to hydrant use.

At no time will the contractor use the hydrant without an approved hydrant application. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount of water to accomplish cleaning vehicles and equipment etc.

j. Any door locks or hardware required shall accept Best cores using the Best 7-pin lock system, heavy duty series for the core and cylinder. The contractor shall provide a core for each lock provided pre-pinned to DSCR specifications. Contact the PM 60 days before the final inspection to obtain the pin schedule. The contractor shall have the pinned cores mailed directly to the FRIM shop supervisor. The mailing shall have a tracking number.

k. The Contractor shall diligently prosecute their work and must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW when the Government facility is not closed for any reason.

l. The contractor is forbidden to use any government equipment or tools i.e. ladders, lifts, etc.

unless the contractor’s use of government tools and/or equipment is expressly permitted in this SOW. If any government employee offers the contractor use of any government tools, equipment, lifts, etc. they shall not use the items and report the incident to the contracting officer and COR/PM immediately.

m. The contractor shall provide and allow the use of contractor equipment, ladders, tools, lifts (including operator and fall protection), for government use to conduct all inspections.

n. The contractor shall provide portable sanitary facilities which will be used by the contractor’s personnel and will be the responsibility of the contractor. Upon completion of the project all portable sanitary facilities shall be removed off the installation. No contractor personnel are allowed to use government restrooms.

o. Anytime there is a chance dust could be created by the contractor a MERV 8 filter shall be installed over all HVAC returns to prevent dust from entering the HVAC system. If the contractor fails to install these filters, they will need to have the HVAC system and all ducts professional cleaned by a third party at no cost to the government.

p. Whenever carpet tile, vinyl composite tile, ceramic tile or any other tile is being installed all borders edges must be of the same dimension.

8. PRE-CONSTRUCTION MEETING

After award, and prior to the pre-construction meeting, the contractor shall provide a Site-Specific Safety Plan, their OSHA 300A Logs, Activity Hazard Analyses, and Quality Control Plan for review and approval by the DLA Aviation Safety Office and DLA PM/COR/FOS. After award and prior to the initiation of work, a pre-construction meeting will be held with the Contractor, Contracting Officer, Contract Specialist/Contract Administrator, and any other individuals designated by the Government. The purpose of the Pre-Construction meeting is to discuss matters of mutual interest concerning the resulting delivery order. General conditions, work schedules, coordination, security, safety, permits, and other matters pertinent to work accomplishments shall be discussed in this meeting.

PRE-CONSTRUCTION DELIVERABLES

Name of Deliverable Due Date Recipient Site Specific Safety Plan Within 10 business days of award (PM/COR email)

OSHA 300A Log Within 10 business days of award (PM/COR email) Activity Hazard Analyses Within 10 business days of award (PM/COR email)

QC Plan Within 10 business days of award (PM/COR email) Payment Bond Within 5 business days of award (Contract specialist email)

Performance Bond Within 5 business days of award (Contract specialist email) Security Vetting Requests NLT 5 working days prior to start of work (PM/COR email)

The contractor shall submit a site-specific safety plan following the US Army Corps of Engineers engineering Manual EM-385-1-1 (latest edition). All safety related items must be approved by the DLA Aviation Safety Office before work can begin. The QC Plan shall meet all QCP standards outlined in the Submittals section of this SOW. These documents should be emailed to the Project Manager/COR and the Contract Specialist outlined in Points of Contact section of this SOW.

Until all required and accurate documentation meeting all outlined criteria is provided, a pre-construction conference will not be held and the Notice to Proceed will not be issued. Any excessive delay in providing these deliverables may be a basis for the contract to be terminated.

Additionally, all subcontractors that perform work under this contract shall also submit their own safety plan, AHA and OSHA 300 for approval by DLA Safety prior to the start of any work. No work can start until these items are approved.

9. SUBMITTALS

The contractor shall provide submittals for Government review and/or approval for all materials, equipment, supplies and other items to be used in the completion of this project prior to completing any commitments for purchases (see information below and in Attachment 4). Submittals shall be provided in both electronic format (PDF) via email to COR/PM/FOS and hard copies. All hardcopy submittals shall be single sided prints with the material/equipment being submitted on clearly indicated by the contractor.

Failure to provide required submittals on time may result in a ‘stop work’ order. The government will not incur any additional costs for delays or cost overruns caused by any such issue.

The list below along with the information in Attachment 4 outlines requirements for submittals:

Quality Control Plan (QCP) The Contractor shall submit a Quality Control Plan within 10 business days of contract award. This plan shall describe the Contractor’s methodology for compliance with the Deliverables and Performance Requirements Summary above. The Contracting Officer, or his/her authorized representative will notify the Contractor of concurrence or required modifications to the QCP within 10 business days of receipt. The Contractor shall make appropriate modifications within five

(5) business days of the Contracting Officer, or his/her authorized representative’s notification and provide a revised QCP within five (5) business days.

Include, as a minimum, the following to cover all construction-operations, both onsite and offsite, including work by subcontractors, fabricators, suppliers, and purchasing agents, subcontractors’ designers of record, consultants, architect/engineers (AE), fabricators, suppliers and purchasing agents:

a. A description of the quality control organization, including a chart showing lines of authority and acknowledgment that the CQC staff will implement the three-phase control system for all aspects of the work specified. Include a CQC System Manager that reports to the project superintendent.

b. The name, qualifications (in resume format), duties, responsibilities, and authorities of each person assigned a CQC function.

c. A copy of the letter to the CQC System Manager signed by an authorized official of the firm which describes the responsibilities and delegates sufficient authorities to adequately perform the functions of the CQC System Manager, including authority to stop work which is not in compliance with the Contract. Letters of direction to all other various quality control representatives outlining duties, authorities, and responsibilities will be issued by the CQC System Manager. Furnish copies of these letters to the Contracting Officer/Gov’t rep.

d. Procedures for scheduling, reviewing, certifying, and managing submittals, including those of subcontractors, offsite fabricators, suppliers, and purchasing agents, subcontractors, designers of record, consultants, architect engineers (AE), offsite fabricators, suppliers, and purchasing agents.

These procedures must be in accordance with SOW Submittals section.

e. Control, verification, and acceptance testing procedures for each specific test to include the test name, specification paragraph requiring test, feature of work to be tested, test frequency, and person responsible for each test. Laboratory facilities accepted by the Contracting Officer are required to be used.

f. Procedures for tracking preparatory, initial, and follow-up control phases and control, verification, and acceptance tests including documentation.

g. Procedures for tracking construction deficiencies from identification through acceptable corrective action. Establish verification procedures that identified deficiencies have been corrected.

h. Reporting, scheduling, and communication procedures, including proposed reporting formats, deadlines, meeting notifications, etc. Communication with the Government shall be outlined and defined.

i. A list of the definable features of work. A definable feature of work is a task which is separate and distinct from other tasks, has separate control requirements, and is identified by different trades or disciplines, or it is work by the same trade in a different environment. Although each section of the specifications can generally be considered as a definable feature of work, there are frequently more than one definable feature under a particular section. This list will be agreed upon during the coordination meeting.

j. Completion inspections (punch-out, pre-final, final), startups, training, and turnover of all final documentation to the Government.

k. The contractor shall use the quality control report listed in Attachment 5.

Three phase Inspection The contractor is required to follow the U.S Army Corps of Engineers three phase inspection process. If the contractor is not familiar with this process it can be found on the internet. The contractor shall take all notes from all inspections, startups, training etc. Provide all notes, type written to the PM within one business day.

a. Preparatory phase inspection – The general contractor shall provide notice to the Government within 3 business days prior to calling for a preparatory meeting for each Definable Feature of Work (DFOW). No work can start on a DFOW without a preparatory meeting. The supervisor leading that DFOW MUST attend the preparatory meeting AND stay on the work site acting as a supervisor until that DFOW has been completed.

b. Initial phase inspection – The general contractor shall provide notice to the Government two business days prior to calling for an initial inspection.

c. Follow up inspections – The general contractor shall conduct follow up inspections daily, by the on-site supervisor to ensure all contract requirements are being met. The contractor shall schedule a pre final inspection after it verifies all work conforms to the contract for either that DFOW and/or when all work is completed. The contractor shall provide notice to the Government within 3 business days of when it would like to hold pre final inspection(s).

Contractor Punch-Out Inspection Near the completion of all work or any increment thereof the Contractor Quality Control System Manager (CQC-SM) shall conduct an inspection of the work and develop a punch list of items which do not conform to the approved drawings, specifications, SOW, etc. The CQC-SM shall provide the list of items identified as deficient to the COR/PM/FOS in writing via email. The CQC- SM will make a backcheck inspection to ensure all previously identified deficiencies have been corrected. Once this is accomplished, the CQC-SM shall notify the Government COR/PM that the project is ready for the Government/Contractor Pre-Final Inspection.

Government & Contractor Pre-Final Inspection This inspection shall not be scheduled until the contractor provides the information required under the Contractor Punch-Out Inspection section above. The contractor shall give the Government 5 business days’ notice for the Government/Contractor pre-final inspection to be scheduled with the Contractor’s CQC-SM/Superintendent to verify that all work is complete. The CQC-SM shall develop a new joint punch-out list (if applicable) from this inspection and provide to the COR/PM in writing via email. The CQC-SM will perform a backcheck inspection to ensure all previously identified deficiencies have been corrected. Once this is accomplished, the CQC-SM shall provide the final completed punch list and notify the Government COR/PM/FOS that the project is ready for the Final Inspection.

Final inspection This inspection shall not be scheduled until the contractor provides the information required under the Government/Contractor Pre-Final Inspection section above. The contractor shall provide the Government 10 business days’ notice when they would like to hold the final inspection. The COR/PM may have to change the final date based on other government personnel’s schedule that are required to attend. Any schedule changes will be at no cost to the government. New punch list items may be developed during the Final Inspection. The contractor CQC-SM shall develop a new joint punch-out list (if applicable) from this inspection and provide to the COR/PM/FOS in writing via email. The CQC-SM will make a backcheck inspection to ensure all previously identified deficiencies have been corrected. Once this is accomplished, the CQC-SM shall notify the Government COR/PM that the project is ready for the Final Inspection backcheck.

Startups/Training The contractor shall not hold any required training on the same day any startups of equipment are required. All inspections shall be held on different days that startups or training is scheduled (i.e., each task shall be held on a different day). The contractor shall provide manufacturer training on all equipment/systems installed. The contractor shall provide 10 business days of any training and 10 business days of any startups of equipment for the Government maintenance personnel to arrange to be present. The contractor shall provide a minimum of three different dates and times for training and startups to allow government personnel to schedule to attend.

Daily Reports Once construction has begun, the contractor shall perform daily inspections of the project, to be conducted by a qualified employee outlined in the QCP. The contractor shall provide the COR/PM/FOS with daily inspection reports detailing the work accomplished that day, weather conditions, safety related topics, etc. The contractor shall use the daily report form in Attachment 5.

The contractor can propose to use an alternate daily report form but must be approved by the PM.

The daily report shall be type written. The daily report is due the next business day by 8:00am.

Construction schedule The contractor shall, within two weeks after receipt of the notice to proceed but at least 5 business days prior to beginning of any construction work, provide the COR/PM/FOS with a fully detailed construction schedule in a Gannt chart format. For projects lasting longer than 90 days, an updated version of this schedule shall be provided on the first Monday of the month. Contractors shall provide a “two-week look ahead” for the work scheduled for the next two weeks not later than noon every Monday, regardless of project duration.

Equipment Data Sheet After final acceptance of the entire project the contractor shall completely fill out the equipment data sheet found in Attachment 1 for all equipment removed and/or installed. The contractor shall include the sheet(s) in the closeout documents (Section 13 of this SOW). All information provided on the equipment data sheet shall be type written. Upon request the project manager will provide the form to the contractor in Adobe PDF format.

Warranty After final acceptance of the entire project the contractor shall provide a one-year written warranty letter along with any other warranties for the project. No warranty start date for any equipment installed will start until after the final acceptance for the entire project. The warranty letter shall be included into closeout documents (Closeout Documents Section of this SOW). At a minimum, the warranty letter shall include the following information.

a. Contractor name

b. Contract phone number

c. Project title

d. Warranty start date

e. Warranty end date

f. Name and phone number of the person to call for warranty issues

g. Contractors physical address

Warranty Response The contractor shall physically respond on site within 2 business days after being notified of a warranty issue to survey the issue and develop the plan to make corrections.

10. REQUESTS FOR UTILITY MARKING

The contractor shall:

1. Submit routine requests to the PM/COR at a minimum of 14 calendar days in advance.

2. Mark the area to be excavated with white marking paint prior to submitting request to

PM/COR.

3. Provide the PM/COR with a satellite (Google maps/earth) map image showing where the area marked in white paint is located to aid the marking crews.

4. Maintain all utility markings for the duration of the work once the initial markings have been completed.

The contactor shall use the following APWA Uniform Color Codes for temporary marking of underground utilities:

RED – Electric Power Lines, Cables, Conduit, and Lighting Cables YELLOW – Gas, Oil, Steam, Petroleum, or Gaseous Material ORANGE – Communication, Alarm or Signal Lines, Cables, or Conduit BLUE – Potable Water GREEN – Sewers and Drain Lines WHITE – Proposed Excavation Limits or Route PINK – Temporary Survey Markings, Unknown / Unidentified Facilities PURPLE – Reclaimed Water, Irrigation, and Slurry Lines

11. CONSTRUCTION TRAILER SIGN REQUIREMENTS

The following section is only applicable if the contractor is required to provide a construction trailer per Specific Requirements Section of this SOW, or if the contractor chooses to provide one voluntarily at no cost to the government. Contractor trailers placed at DSCR shall have a project sign posted at the trailer location within 5 days of trailer placement. Sign shall be 2’x4’ ¾” plywood painted white with black letters 3” tall, mounted of on 4x4 post, Top of the plywood sign shall be 7’ high from grade located within 10’ of the main entrance to the trailer. Coordinate with DSCR PM for sign placement.

Project sign shall include the following information.

1. Project Title

2. General Contractor

3. Contact Name and Phone Number

4. Project Completion Date

The contractor shall schedule a site visit at the trailer location with the DLA PM one day prior to trailer placement to ensure site use is correct. The contractor shall schedule a site visit the day after the trailer is removed and any equipment, debris etc. is removed. Any equipment, materials etc. left will be considered abandoned. Final payment will be withheld until all equipment, materials etc. are removed. If the contractor damages any Government provided utilities the contractor shall repair/replace at their own cost.

12. APPLICABLE DOCUMENTS

The contractor is required to reference and follow latest editions of the following publications:

a. Unified Facilities Criteria (UFC)

b. International Building Code (IBC)

c. International Mechanical Code (IMC)

d. International Plumbing Code (IPC)

e. National Fire Protection Agency (NFPA) 72, 70, 101, 90A, 13, etc.

f. National Electric Code (NEC)

g. AHRI/ASHRAE publications

h. ASME publications

i. USACE EM 385-1-1 Safety Manual

j. Americans with Disabilities Act and Architectural Barriers Act Accessibility Guidelines

k. 29 CFR 1926 OSHA Construction Industry Regulations

l. 29 CFR 1910 OSHA General Industry Regulations

m. All manufacture recommendations

13. CLOSEOUT DOCUMENTS

Documentation, records, and schedules shall be turned over to the Government upon termination or completion of the contract. Before the conclusion of the project (end of POP) and within 5 working days of the final inspection the contractor shall provide 2 loose leaf binders, a CD containing all the information from the binders, and an electronic PDF copy (emailed to the PM/COR/FOS) with all project documentation: warranty, O&M’s, submittals, etc. The PDF submission shall be sent in one portfolio PDF file. The binders shall have a table of contents and be tabbed. If the PDF file size is larger than 10Mb the contractor shall notify the COR/PM and request a drop-off link from the COR/PM. Warranty letter shall be placed after the table of contents. At a minimum the following information shall be provided (as applicable) in the following order:

a. Table of Contents

b. Warranty Letter

c. All submittals and warranties

i. Lighting / gear

ii. Fire protection

iii. Mechanical

iv. Electrical

v. Plumbing

vi. Other divisions if applicable

d. Equipment Data Sheet(s)

e. Any paint that is used provide the manufacture, color codes and sheen in the closeout documents.

f. Any other pertinent documents for the project

14. INSTALLATION SECURITY REQUIREMENTS

Work to be performed under this contract or task order may, in full or in part, be performed at the Defense Supply Center Richmond), with physical access to a federally controlled facility. Prior to beginning work on a contract, DLA and its field activity offices require all contractor personnel working on the federally controlled facility to have a minimum of a favorably adjudicated National Agency Check with Written Inquiries (NACI) or NACI equivalent.

a. The Contractor shall comply with current visitor pass requirements for access to and/or performance of work at DSCR, which can be found at https://www.dla.mil/Aviation/Installation/Visitors.aspx

Effective May 7th, 2025, DSCR will no longer accept state-issued identification that does not meet the Real ID Act of 2005 standards for identity proofing. Visitors seeking unescorted access to DSCR must present a Real ID-compliant driver’s license or identification card, or an alternative ID. Acceptable alternate IDs:

U.S. or foreign passport or passport cards Federal personal identity verification cards Non-federal PIV-interoperable cards

i. Combination of the following:

ii. Non-Real ID Driver’s license and a Transportation Worker ID Card (TWIC)

iii. Non-Real ID Driver’s license and a Veteran’s Health ID cards (VHIC)

iv. Non-Real ID Driver’s license and an original or certified copy of your Birth

Certificate and Social Security Card

ii. Enhanced Driver’s Licenses are Real ID Compliant (EDLs Michigan, Minnesota, New York, Vermont, and Washington).

b. Anytime a contractor would like to access DSCR for one or more days, they shall submit the request a minimum of 5 business days prior to the visit date.

c. No employee or representative of the Contractor will be admitted to the work site unless he/she furnishes satisfactory proof that he is a citizen of the United States or an alien who has been lawfully admitted for permanent residence, or who presents evidence from the Immigration and Naturalization Service that employment will not affect his immigration status.

d. Personnel Information: All authorized non-military personnel utilizing the base are required to always have in their possession an installation visitor pass or access control badge. This pass shall be worn on the outer most garment above the waistline. This pass is https://www.dla.mil/Aviation/Installation/Visitors.aspx issued by the DSCR Visitor Center, located at Building 210. The Visitor Center is open Monday through Friday except federal holidays from 6:30 a.m. to 4:30 p.m.

e. Badge Requests: To obtain pass/badge for one day or more, the contractor shall complete DBIDS pre-registration online using the following link DBIDS Pre-Enrollment or at https://dbids-global-enroll.dmdc.mil/preenrollui/#/landing-page. Once pre-registration has been complete, the visitor/contractor shall record and send the QR code/alpha-numeric code as a PDF/screenshot to the COR/PM via email (if multiple people are visiting or being vetted, the contractor shall compile all QR/alpha-numeric codes into a single email) at least 5 business days prior to visit/start date. The contractor shall include requested dates, times and names of personnel in the email. Failure to provide all the above information may lead to delays in requests being processed which could result in missed site visits, meeting etc. The COR/PM will notify contractor upon their approval or denial.

If approved, the contractor will have 30 days to pick up their visitor pass or project badge.

When picking up the project badge the contractor is required to present their QR or alphanumeric code along with a valid form of ID. When filling out the QR code form, for the Service Site - select All. State – Virginia. Filter – Defense Logistics Agency Richmond,

f. The contractor shall arrive at the visitor’s center at least 1 hour prior to any scheduled site visit time, to get through the access process and meet on time. If the contractor misses a site visit due to not arriving at least 1 hour early another site visit will not be held.

g. Proof of Identity: Official identification consists of any current Government issued picture identification. Examples of official identification are valid state issued driver's license, military ID card, military dependent ID card, green card, etc. Expired identification is not valid.

h. Pass or Badge Management: Expired, invalid, inaccurate, inoperative, or terminated pass or Access Control Badge shall be returned to the Contracting Officer or his designee for disposition. These cards are the property of the U.S. Government and shall not be retained by the cardholder upon expiration, replacement, or when the DoD affiliation of the employee has been terminated. The Contract Officer or his designee shall deliver all returned contractor badges to the Visitor Center (Building 210) within 5 business days. If the Pass or Access Control Badge is lost or stolen, a police report will be completed, and the applicant must submit a new request through DBIDS pre-registration portal.

Compliance with this requirement is mandatory and certification thereof to the Contracting Officer is required prior to submitting final invoices. Failure to return badges will hold up Contractor's final payment.

i. Contractor Security Responsibilities: The contractor is responsible for employees and subcontractors under their employment. Contractors will ensure that employees are familiar with and obey installation traffic, safety, and security regulations. Contractor employees, including subcontractors, are required to always wear the ID card conspicuously on their outer clothing and above the waist while working on DSCR.

Personnel are subject to challenge and removal from the work area if the ID card is not being worn. It is the COR/designee’s responsibility to enforce this requirement. Failure to do so is just cause for ordering that work on a contract be stopped.

j. Firearms, Weapons, Illegal Drugs (federal level), and Contraband are prohibited on DSCR property. Violators may be prosecuted. State issued/authorized concealed https://dbids-global-enroll.dmdc.mil/preenrollui/#/landing-page https://dbids-global-enroll.dmdc.mil/preenrollui/#/landing-page weapons permits are not valid on Federal (DSCR) property. See Attachment 7 for additional details.

L. Camera Security Policy: DM-FR SOP 5200.01,…