Statement of Work _ACS plus CCTV_Bldg 2039..pdf

CUI

STATEMENT OF WORK (SOW)

For

Access Control System (ACS) and Closed-Circuit Television (CCTV)

For

ACS and CCTV Upgrade

Building 2039

Robins Air Force Base, Georgia

1. DESCRIPTION OF WORK: This Statement of Work (SOW) describes the Government’s requirement for a site survey for quote and installation of an Access Control System (ACS) designed to use Radio Frequency Identification (RFID) badges and Closed Caption Television (CCTV) System to meet the physical security compliance requirements of the Air Force Instruction (AFI) 31-101, DoDM 5200.01 Vol 3 Encl 3, Robins AFB specifications, and ESE-SIT-0001 for protection of assets. Area’s “G” and “J” indicated on the floor plan will require ACS for Secret Open Storage accreditation. CCTV is needed to ensure full control of personnel attempting to access the building. The contractor shall provide all necessary infrastructure upgrades to support systems operations. The contractor shall provide closed circuit television equipment to ensure the ability to monitor identified areas within Building 2039. The contractor shall provide ancillary equipment, materials and/or supplies needed for the installation and associated infrastructure. The contractor shall provide 24-hour battery backup emergency power for the system. The contractor shall ensure that the system delivered under this contract consists of already proven (qualified) Commercial Off The Shelf (COTS) equipment from the Non-Nuclear, Intrusion Detection System (IDS) Non-Nuclear Configuration Management Database (CMD), installed in the approved and tested configuration, qualified and proven by the contractor and accepted (Approved) by the Government as satisfying system requirements. The following instructions MUST be adhered to: Department of Air Force 31-101, Department of Air Force 31-101 DAFGM2022-01 GENADMIN, ESE-TP-0023, DAFI 31-220 and related standards. The contractor shall perform contractor Verification Testing of the system and subsystems to include information assurance verification and stability testing (CDRL 0001, Test and Turnover Plan). Contractor shall validate contractor supplements to commercial technical manuals and support all phases of Government acceptance testing and provide site-specific training personnel. The contractor shall provide factory equipment staging services, onsite programming, testing, and training for equipment. The contractor shall provide a certified Engineer to connect the system. The contractor shall provide project management for sub-contractors and onsite personnel. The contractor shall provide sustainment services to ensure 24/7 operation of ACS.

1.1 GENERAL REQUIREMENTS ACCESS CONTROL SYSTEM (ACS): The contractor shall procure and install ACS panels, a badge maker and all supporting infrastructure (i.e comm and electrical). The contractor shall provide closed circuit television equipment to ensure the ability to monitor identified areas within Building 2039. The contractor shall provide ancillary equipment, materials and/or supplies needed for the installation and associated infrastructure. The contractor will provide the customer with a hardware and software list (CDRL 002, Hardware and Software List). All Access Control Panels outside of Areas G and J require tamper alarms to be embedded in them in accordance with DAFI 31-101 DAFGM2022-01 GENADMIN. Tamper alarms must be compatible with IDS system to alert the BDOC in case of a tamper incident. The contractor will provide a certified engineer and necessary supporting network engineers to complete this installation. All equipment will require testing.

1.2 REQUIREMENTS: The contractor shall meet the following requirements:

• The ACS shall be installed in accordance with OEM instructions and Section 4 ESE-SIT-0001.

• The ACS shall provide error detection, line supervision, and system control continuously.

• The ACS shall have tamper detection on all access-controlled doors outside of Areas G and J and the capability for a duress alarm, 100% correct annunciation of alarms.

• The ACS shall archive and store all status changes and operator actions including maintenance periods, alarms, and sensor access attempts.

• The ACS shall have 24-hour battery backup emergency power.

• Removable, non-volatile, mass storage media shall be located at the user console.

• Internal storage shall have a minimum 30-day capacity.

• The ACS shall have a re-initialization time of less than ten (10) minutes.

• The ACS shall conduct system tests and diagnostics which are automatically and randomly generated every six to eight hours and/or manually generated by the operator at any time.

• The camera system must use non-wireless devices. The cameras must be hard wired to the

CCTV system.

• No cloud based or internet devices will be used. This is a CLOSED television system.

• Must use fixed cameras with low light capability.

• Must store video for 30 days. Must have capability to download video for evidence purposes

(no memory sticks).

• Purpose of the cameras located outside the doors to the secure areas is for visual recognition of personnel outside the secure areas.

• Purpose of the cameras in other areas is to identify if someone is in the area, not necessarily for visual recognition.

1.3 BUILDING 2039 REQUIREMENTS: The contractor shall complete a site survey to provide and install a rack mounted head end server system and badge maker in the accredited secure area. The contractor shall provide closed circuit television equipment to ensure the ability to monitor identified areas. The contractor shall provide a computer terminal for control of the system and for the creation of access badges for assigned personnel. This system must include a digital camera for photo ID badges and printing equipment for the badges. The contractor will provide the government with the topology of the ACS to include servers, switches, etc. (CDRL 003- ACS Topology). The contractor will provide a certified engineer and necessary supporting network engineers to complete this installation. This portion of the contract will have a period of performance of NLT 90 days from date of award.

1.4 TRAINING: A training session will be provided to the users and the operators of the ACS system in building 2039. Each training session, if multiple sessions (no more than two) are required, should not take longer than four hours. Contractor will coordinate closely with the Government on scheduling for various shifts, etc. Total personnel to be trained will be less than 10. This portion of the contract will a period of performance of NLT 45 days after installation completion.

1.5 SUSTAINMENT: The contractor will provide a one-year warranty after phase 2 testing. Contractor will provide sustainment services, to ensure the continued reliability and operational readiness of the system throughout its lifecycle. Sustainment services begin after phase 2 testing and in the event of system downtime, include a timely maintenance support response time equal to the priority level (PL-4 is 24 hrs) to minimize disruptions and extend the system’s longevity. Contractor will conduct service calls as needed to address any unexpected issues and ensure rapid resolution. Additionally, the system will undergo two scheduled maintenance cycles annually, during which a full inspection and preventive maintenance will be conducted to identify and mitigate potential issues before they impact performance. This proactive approach helps maintain system efficiency, reduces the likelihood of failures, and ensures compliance with operational requirements.

1.6 TESTING AND GOVERNMENT ACCEPTANCE: The contractor will complete full testing as prescribed in AFI 31-101. Contractor will coordinate closely with the Government on scheduling and testing. Contractor will obtain project completion signoff from the Government at the end of the successful test. The contractor will provide the customer a copy of all testing documentation (CDRL 005, Testing Documentation).

2. Contract Data Requirements List (CDRL):

Document Identifier Title PWS Reference 001 Test and Turnover Plan SOW Section 1 002 Hardware and Software List SOW Section 1.1 003 ACS Topology SOW Section 1.3 004 Connection Documentation SOW Section 1.4 005 Testing Documentation SOW Section 1.7

2.1 NORMAL HOURS OF OPERATION. The Government’s normal duty hours are five days per week, Monday through Friday, from 7:30 AM to 4:30 PM. However, the Command Post functions on a 24/7 operations schedule. Due to security reasons, contractors will only be allowed in area “J” on the weekend with government escort. Area “G” will remain accessible during normal working days and hours until classified information begins being processed. Once classified information begins being processed, contractors will only be allowed access on the weekend with government escort.

2.2 RECOGNIZED HOLIDAYS. Any of the below holidays falling on a Saturday will be observed on the preceding

Friday; holidays falling on a Sunday will be observed on the following Monday.

New Year’s Day 1 January Martin Luther King's Birthday Third Monday in January President's Day Third Monday in February Memorial Day Last Monday in May Juneteenth 19 June Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December

2.3 LISTING OF EMPLOYEES. The contractor shall maintain a current listing of employees. Access to restricted areas will be coordinated by the 461 ACW/A58 and owner user as needed.

2.3.1 SECURITY TRAINING. The contractor shall ensure all contractor employees are made available to receive initial and recurring security education training from the sponsoring agencies security manager. Training must be conducted IAW DOD 5200.1-R, Information Security Program Regulation, and AFI 31- 401, "Information Security Program Management". Contractor personnel who work in Air Force controlled/restricted areas must be trained IAW AFI 31- 101, The Air Force Installation Security Program. Access and General Protection/Security Policy and Procedures. This standard language is for contractor employees with an area of performance within Government controlled installation, facility, or area. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s

Security Forces, Director of Emergency Services or local Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, HAF and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes. For Contractors that do not require CAC but require access to a DoD Facility and/or Installation, Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (DODIO 2000.16V1_DAFI 31-145, DAFI 31-101 and DODM 5200.08v3_DAFMAN 31-101v3), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

2.3.2 ROBINS AFB ACCESS AFFIDAVIT. The ROBINS AFB ACCESS AFFIDAVIT (Attachment 1) is subject to the privacy act of 1974, Authority: 10 U.S.C. 8012 and 5 U.S.C. 552a (b) (7). Disclosure is Mandatory: Failure to provide the information and Social Security Number (SSN) could result in denied access to the Robins AFB installation.

2.3.3 The ROBINS AFB ACCESS AFFIDAVIT must be delivered to the 461 ACW COR 5 duty days prior to the desired date of entry onto Robins AFB. All information on the ROBINS AFB ACCESS AFFIDAVIT must be typed, and the authorizing signature must be in blue or black ink. Personal information provided on the ROBINS AFB ACCESS AFFIDAVIT will be cross-referenced against state and federal criminal databases to identify those individuals possessing outstanding warrants. Those individuals with outstanding warrants will be detained at the Visitor Control Center on the desired day of entry and turned over to Warner Robins Police Department.

2.3.4 The approving authority can make “ink changes” in red ink to correct any errors noted on the form. All changes must be initialed by the approval authority.

2.3.5 All individuals with ROBINS AFB ACCESS AFFIDAVIT will continue to be processed via the 78th SFS. Once it is determined the individual is cleared from any wants or warrants, a copy of the ROBINS AFB ACCESS AFFIDAVIT will be issued to the individual to maintain for the duration of the pass. The Robins Gate Guard will use this form as an Entry Authority List (EAL) allowing contractors onto the installation. The contractor will then be able to go to the Gate directly, not the Visitor Control Center (VCC), and verify if their pass is valid. At this time, someone will physically have to meet them to sponsor them onto the installation. (Reasons why the form would not be at the guard shack would be erroneous driver’s license number, erroneous information, warrant, or identified as illegal alien).

NOTICE: All contract employees shall submit to a criminal background check accomplished by 78 SFS Security Forces prior to the employee being issued base access credentials. Contractors must submit request for installation identification to 461 ACW and 78th Security Forces Squadron not later than one (1) week following contract award and seven (7) days prior to individual requiring entry to installation. Failure to submit requested information as indicated can result in denial or delay of issuing base access credentials.

2.3.6 RETRIEVING IDENTIFICATION MEDIA. The contractor is responsible for retrieving all identification media from employees who depart for any reason before the contract expires, e.g. terminated for cause, retirement, etc. The contractor shall return retrieved items to the Security Forces Pass and Registration Office.

2.3.7 WEAPONS, FIREARMS, AND AMMUNITION. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned vehicle or privately- owned vehicle while on Robins Air Force Base.

2.3.8 Controlled Unclassified Information (CUI). The contractor shall comply with 32 CFR Part 2002 on

Controlled Unclassified Information. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding CUI material.

2.3.9 PHYSICAL SECURITY. The contractor shall be responsible for safeguarding all Government property and controlled forms provided for contractor use. At the end of each work period, all Government facilities, equipment, and materials shall be secured.

2.3.10 CONTROLLED/RESTRICTED AREAS. (IF APPLICABLE) The contractor shall implement local base procedures for entry to Air Force controlled/restricted areas where contractor personnel will work. Contractors will be escorted by the owner/user into all controlled/restricted areas.

2.3.11 KEY CONTROL. The contractor shall establish and implement methods of making sure all keys issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the Government.

2.3.12 The contractor shall immediately report to the COR or Program Manager any occurrences of lost or duplicated keys.

2.3.12.1.1 In the event keys, other than master keys, are lost or duplicated, the contractor may be required, upon written direction of the contracting officer, to re-key or replace the affected lock or locks without cost to the Government. The Government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the contractor.

2.3.12.1.2 The contractor shall prohibit the use of keys, issued by the Government, by any persons other than the contractor’s employees and the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in performance of contract work requirements in those areas.

3 SPECIAL QUALIFICATIONS: The contractor shall provide a certified Engineer, Installers and Program manager for installation of equipment

3.1. CONTRACTOR PERSONNEL. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours, or deployment.

Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor's ability to perform. Their absence at any time shall not constitute an excuse for nonperformance under this contract.

3.2. CONTRACT MANAGER. The contractor shall provide a contract manager who shall be responsible for the performance of the work. Prior to start of the contract, the name of this person and alternate(s) who can act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer.

The contractor shall submit, in writing, to the Contracting Officer any management personnel change within one business day of the change.

The contract manager or alternate shall be available via telephone within one business day to meet with Government personnel designated by the Contracting Officer to discuss problem areas.

3.3. EMPLOYEES: The contractor shall provide all personnel, equipment, tools, materials, management, training, installation, operations, supervision, logistics support and other items as defined in this PWS. The contractor technical personnel will be certified to install and maintain Access Control Systems and Closed Caption Television Systems. Contractor shall provide employees qualified to perform electrical and electronic troubleshooting, repair, testing, diagnostics, and proprietary programming of Access Control Systems and Closed Caption Television Systems.

The contractor shall furnish each employee with an identification badge. The badge shall contain as a minimum, a picture of the person, the person's name, and the name of the contractor. All badges shall be uniform, worn on the outer clothing, and be visible at all times. All employees that come in contact with Government personnel in the performance of their duties shall be able to understand and speak English.

Under the Immigration and Nationality Act (INA), employers may hire only persons who may legally work in the United States (i.e., citizens and nationals of the U.S.) and aliens authorized to work in the U.S. The employer must verify the identity and employment eligibility of anyone to be hired (Ref: U. S. Department of Labor: http://www.dol.gov/compliance/guide/aw.htm#whowhich)

4 HAZARDOUS MATERIALS: The contractor shall have approval from the Hazardous Material Management Program (HMMP) team prior to purchasing, handling, using, and storing any chemicals, solvents, lubricants, and other products that require a Material Safety Data Sheets (MSDS). The contractor shall identify these materials on a contractor Hazardous Material Inventory list. The contractor shall provide this inventory list and one copy of the MSDS for each item to the HAZMART Office for review and HMMP approval prior to any chemicals being brought onto Robins (ANG) AFB, or within 15 days of the start of this contract. This inventory is also used by the contractor to annually report hazardous material usage. By 30 January of each calendar year, the contractor shall submit two copies of the completed contractor Hazardous Material Inventory list to 78 CES/CEV. The contractor shall maintain one copy of the MSDS for each hazardous material line item used within the work center.

• The generation of hazardous waste is not expected from this contract. It is the responsibility of the contractor to determine if hazardous waste is generated from contractor operations. 78 CES/CEV will assist with determination if requested by the contractor. In the event hazardous waste is generated, disposal of hazardous waste shall be handled by the Government. The generation of universal waste (including but not limited to mercury containing light fixtures) is probable under this contract. The contractor shall manage and dispose of universal waste in accordance with the base Hazardous Waste Management Plan and 40 CFR Part 273, Universal Waste Rules.

• The contractor shall use the environmentally safe products when available. The contractor shall submit justification for the use of any Class I Ozone Depleting Substances (ODS) as part of the afore mentioned contractor Hazardous Material Inventory submittal process. The justification shall include at a minimum:

(1) the name of the ODS; (2) the ODS quantity to be used; (3) the frequency of ODS usage; (4) the purpose for using the ODS; and (5) reasons why the ODS cannot be substituted. The contractor shall request waivers for usage of any ODS and receive approval from the Contracting Officer in writing prior to using any ODS.

• The contract manager and alternate, as well as employees who handle hazardous and/or universal waste shall be required to attend Government-conducted Hazardous Waste Training. The class will be taught at Robins (ANG) Air Force Base. There will be no charge to the contractor for the training. The contractor shall contact 116/78 CES/CEV for such training. The contractor shall be required to provide proof that employees have attended the course on an annual basis. The Government may conduct a “no-notice” environmental inspection at any time.

5 CLEAN UP: The contractor shall keep the interior and exterior of the contractor’s office/maintenance location and all work areas and storage areas free from accumulation of waste material and rubbish. Upon http://www.dol.gov/compliance/guide/aw.htm#whowhich) completion of the job, the contractor shall leave the work area and surrounding premises in a clean and neat condition.

6. FIRE PREVENTION: The contractor is responsible for following fire prevention practices and procedures.

The contractor shall provide approved storage facilities meeting National Fire Code 30, Flammable and Combustible Liquids Code, requirements for storage of flammable materials.

7. NO SMOKING POLICY: The contractor and employees shall comply with policies stating smoking is prohibited within any Air Force Facility and use designated outdoor smoking areas.

8. REFERENCE: SPECIFICATIONS, STANDARDS AND HANDBOOK

• Copies of the following documents are available from AFLCMC/HBU, 3 Eglin Street, Bldg. 1612, Hanscom AFB, MA 01731-2100.)

• ESE-SIT-0001 1 Mar 13 Standardized Electronic and Security Equipment Siting and Design Guidance for Permanent Installations

• Intelligence Community Directive (ICD) 705 TS

• Unified Facilities Criteria (UFC) (Copies of above document are available at: http://www.wbdg.org/references/pa_dod.php)

• UFC 4-021-02 [or UFC 4-021-02NF] 1 Oct 13 Electronic Security Systems (Copies of above document is available at: http://www.wbdg.org/ccb/browse_doc.php?d=6982)

• UFGS various Unified Facilities Guide Specifications (UFGS) (Copies of above document are available at: http://www.wbdg.org/references/pa_dod.php)

• EIA-649B 1 Apr 11 National Consensus Standard for Configuration Management (Adopted by DoD 01 Feb 99) (Copies of above document are available through: http://www.techamerica.org/

• MIL-HDBK-61A 7 Feb 01 Configuration Management Guidance (Copies of above document are available at: http://www.product-lifecycle-management.com/mil-hdbk-61a-00.htm)

• DAFI 31-101 DAFGM2022-01 GENADMIN

• DAFI 31-101 30 Mar 20 Base Defense Operations (Copies of above document are available from Customer)

• ESE-TP-0023 Security Equipment (ESE) Master Installation Acceptance and Turnover Plan

• AFPAM 63-113 17 Oct 13 Program Protection Planning for Life Cycle Management (Copies of above document is available at: http://www.e-publishing.af.mil/?txtSearchWord=AFPAM63- 113&client=AFPW_EPubs&proxystylesheet=AFPW_EPubs&ie=UTF-8&oe=UTF- 8&output=xml_no_dtd&site=AFPW_EPubs&btnG.x=9&btnG.y=)

• ROBINS AFB ACCESS AFFIDAVIT (Attachment 1) http://www.wbdg.org/references/pa_dod.php) http://www.wbdg.org/ccb/browse_doc.php?d=6982) http://www.wbdg.org/references/pa_dod.php) http://www.techamerica.org/

• HQ AF (HAF)/A4S 15 Oct 20 Configuration Management Database (CMD) Non-Nuclear IDS Equipment List (Attachment 2)

• IBDSS SSP Annex for Vindicator (signed July 01, 2024)