Statement_of_Work_Access_Control_System_FINAL.docx

CUI

STATEMENT OF WORK

F1T0BK6089A001 - Contract Control Number

950TH SPECTRUM WARFARE GROUP

ACCESS CONTROL SYSTEM INSTALL

BUILDING 2051N

ROBINS AFB, GA

1. SCOPE OF WORK

The scope of work involves the procurement, delivery, installation, programming, testing, and commissioning of a Kantech Access Control System, or Equal supporting four (4) secured doors at the Spectrum Warfare Building, Robins Air Force Base. This includes furnishing all labor, materials, equipment, cabling infrastructure, controllers, software, server components, and associated hardware required to provide a fully operational access control system. All work shall be performed in accordance with manufacturer specifications, applicable federal, state, and local codes, and industry best practices. Coordination with the 950th Spectrum Warfare Group and designated Government representatives is required throughout the execution of this project. Period of performance is 60 days from the date of the award.

SPECIFIC TASKS

Hardware Installation – Four (4) Exterior Doors Install one (1) 4-door Controller Kit (e.g., EK-4 or equivalent) to support Entry Control points #1–#4.

Replace existing panic bars with four (4) electric panic bars with retraction kits.

Install four (4) power transfer loops.

Install four (4) surface-mounted door position switches (DPS).

Provide and install raceway and miscellaneous mounting hardware as required.

Hardware Installation – Ten (10) Interior Doors Install new wire-free smart locks (e.g., XS4 or equivalent) on ten (10) interior doors.

Install and program the required lock software and licensing needed to run these doors seamlessly with the primary access control system.

Program ten (10) locks.

Cabling Infrastructure Furnish and install approximately 500 linear feet of access control cabling.

Install Cat6 cabling for network communication between controllers and server.

Terminate, label, and test all cable runs for continuity and performance.

Route cabling in raceway or approved pathways in a neat and professional manner.

Ensure all wiring is clearly labeled at both ends for maintenance and troubleshooting.

Server and Software Installation Install and configure the Access Control System Server (e.g., Q Series ExacqVision or equivalent).

Install Dell Pro Micro CPU with 19-inch monitor.

Perform necessary Windows operating system upgrades.

Install and configure the access control software.

Program and enroll 200 MIFARE 2K smart cards.

Configure access levels, schedules, user groups, and reporting features.

Verify communication between all controllers and the server.

System Functionality Provide credential-based access control at all four (4) exterior doors.

Allow administrators to grant, modify, or revoke access credentials.

Provide audit logs and activity reporting capabilities.

Monitor door status (open/closed) through DPS devices.

Provide controlled electric latch retraction during authorized access events.

Maintain system performance during normal operating conditions.

Future Expansion Capability The system shall be configured to allow the addition of future access control points within the existing access control software platform. The infrastructure and server configuration shall support additional controllers and readers without requiring replacement of the core system. Expansion shall allow seamless integration of new doors, access levels, and credential groups.

Testing and Commissioning Test all door hardware for proper mechanical operation.

Verify credential functionality and door unlocking sequences.

Confirm communication between server and controllers.

Demonstrate system functionality to designated personnel.

Correct any deficiencies identified prior to final acceptance.

Documentation and Closeout Provide as-built documentation and controller-to-door mapping.

Provide system configuration summary.

Provide administrative login credentials as directed.

Provide basic end-user training.

Provide manufacturer warranty documentation.

ACCESSORIES AND INCIDENTALS

The Contractor shall provide all accessories, mounting hardware, fasteners, connectors, power components, raceways, labeling materials, and incidental items necessary to provide a complete and fully functional system.

2. WARRANTIES

The contractor shall ensure that all items are delivered and installed with the utmost care and professionalism. Warranty covers any damages directly resulting from the installation process. Should any furniture or property incur damage due to contractor handling, it will be addressed promptly and arrange for necessary repairs or compensation. Warranty should be valid for 1 year (parts and labor) from the completion of the delivery and installation service.

3. MAINTENANCE/SERVICE

To ensure the system is properly supported and secured, the contractor shall provide ongoing maintenance and service capabilities. This includes a mandatory 3-hour response time for emergency repairs to resolve any critical system outages or security vulnerabilities.

4. SUBMITTALS: N/A

5. QUALITY ASSURANCE

The government will inspect all work performed by the contractor. Work performance shall be deemed satisfactory and acceptable to the government when the Contracting Officer Representative (COR) declares the project satisfactory. The government will document all inspections. All contracting actions and/or correspondence should be forwarded to the Contracting Officer.

6. ENVIRONMENTAL REQUIREMENTS

The contractor shall perform all work in accordance with federal, state, and local environmental regulations (including maintenance of Materials Safety Data Sheets (MSDS) IAW EPA regulations and criteria so as to minimize pollution, exploitation, and degradation of natural resources. The contractor shall use non-hazardous materials when possible. The contractor shall perform all work in accordance with industrial, environmental, and OSHA standards.

7. CLEAN UP

The contractor shall furnish and maintain barricades, warning signs, and waste containers on the government job site and ensure equipment is secured at the end of each workday.

Clean and vacuum carpet surfaces. Ensure entire project area is left in a vacuum-clean condition.

All packing, wrapping and packaging materials shall also be removed from the project area. All debris, refuse and trash shall be removed from the site.

The contractor shall ensure a clean job site at end of each work day.

Upon completion the buildings shall be returned to a final clean professional appearance.

8. PROJECT MATERIALS PROTECTION

Do not use protective materials that will leave any type of residual print, outline or imaging on floors or carpet.

9. MAINTENANCE INSTRUCTIONS: N/A

10. HOURS OF OPERATION

Normal duty hours are from 7:00 AM to 5:30 PM, Monday through Friday, except on government holidays. Contractor should coordinate work with 950 SWG Security Officer (POC will be provided at the time of award).

Government Holidays:

New Year’s Day: 1 January Martin Luther King, Jr.’s Birthday: Third Monday in January President’s Day: Third Monday in February Memorial Day: Last Monday in May Independence Day: 4 July Labor Day: First Monday in September Columbus Day: First Monday in October Veteran’s Day: 11 November Thanksgiving Day: Third Thursday in November Christmas Day: 25 December

11. DAMAGES

The contractor shall take precautions to prevent damage to government property. The contractor shall repair or replace damaged items at no additional cost to the government.

12. INSPECTION AND ACCEPTANCE

A designated representative shall perform inspection and acceptance of all work at regular intervals as required and upon final completion of this project. All discrepancies identified during inspections shall be corrected prior to final payment.

13. GOVERNMENT FURNISHED SERVICES

The Government shall provide utilities (water and electricity) and emergency, fire and Security Police response.

14. TRAFFIC REGULATIONS

Contractor employees shall comply with all base traffic regulations, and are subject to random vehicle speed control checks. Contractor’s personnel cited for speeding on the installation may suffer loss of base driving privileges, debarment from the base, or other administrative action. The use of cell phones, except hands-free phones, is prohibited while driving on the military installation.

15. SECURITY REQUIREMENTS

· The contractor shall ensure that all unclassified DoD information, including Federal Contract Information (FCI) and Controlled Unclassified Information (CUI) generated or accessed during the design, installation, and mapping of the Bldg 2051N Physical Access Control System (PACS), is protected in accordance with DFARS Clause 252.204-7021 and 252.204-7025. The contractor shall maintain the appropriate Cybersecurity Maturity Model Certification (CMMC) Level 1 required to protect CUI. Contract will not be awarded if the offeror fails to meet the CMMC level requirements.

The Government reserves the right to deny access at any time, for any reason.

Contractor and all associated sub-contractor’s employees shall provide all information required for background checks to meet installation access requirements to be accomplished by 78th Air Base Wing Security Forces Pass and Identification (ID) Office. Contractor workforce shall comply with all personal identity verification requirements as directed by DOD, United States Air Force (USAF), and local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

The Contractor will coordinate with the Authorized Government Representative (AGR) on all security issues and to gain access to the base and all areas necessary to execute this service.

The Contractor shall ensure that all employees, suppliers, and subcontractors and their employees comply with established security procedures for entering the installation and its facilities, including special security procedures for entry to restricted or controlled areas.

All prospective contractors MUST be U.S. citizens. All prospective contractors MUST have at least one form of US government issued photo identification (driver’s license, US passport, US work visa, etc.) for entry to the installation. Security Forces (SF) will review any questionable identification documents for determination as to whether or not said identification is authorized for access to the installation.

All personnel, vehicles and property are subject to search upon entering or exiting the installation, or at any point while on the installation. Any vehicles or personnel found in possession of prohibited items will be removed, and/or barred, from the installation and released to the appropriate civil authorities.

The Government will not be held liable for any delays or breach of contract caused by refusal of the Security Forces to allow entry.

Photography and recording is not allowed except for official use and by permit only. Photographs will be reviewed by the Special Security Officer to ensure sensitive and/or classified information is not revealed.

The Contractor shall not post to company websites, publications, newsletters or other media any images, data or information that reveal sensitive government operations, personnel, equipment, and/or classified or controlled unclassified information. When in doubt, company press releases related to this contract should be coordinated through the AGR as applicable.

Because observation of events, operations, physical changes, etc. may reveal National Security Information, specific restrictions are needed to preclude unintentional release of this information to unauthorized parties. (Unauthorized disclosure and transfer of National Security Information is punishable under 18 USC § 793.) Therefore, contractor personnel shall not disclose to unauthorized third parties, post to unofficial sites (including Social Networking sites) any images, data or information, or observed events that reveal sensitive government operations, personnel, equipment, including, but not limited to: Tactics, techniques and procedures, work schedules, increases, change, or decreases in work/deployment frequency of government personnel or vehicles; specialized equipment orders, deliveries, shipments, etc. Unauthorized disclosures and attempts to solicit this type of information by unauthorized third parties or others.