Statement of Need - Redacted.pdf

AF

STATEMENT OF NEED (SON)

Project: Large ID Conference room (

1.0 Purpose: This project supports

renovation by installing and configuring professional computer and audiovisual equipment in the newly contracted large Inspection Directorate (ID) conference room, ensuring an operational, clean, and secure briefing environment.

2.0 Scope or Mission: serves as

the primary inspection staff

), requiring routine and secure communications with General Officers and senior staff. This newly renovated conference room serves as the primary hub for planning, coordination, and the execution of critical in-briefs and out-briefs.

3.0 Period and Place of Performance:

Place of Performance

All on-site installation, configuration, and testing services shall be performed at:

• Location:

• Access & Hours: Standard on-site work shall be conducted during normal duty hours, Monday through Friday, 0730 to 1630 (excluding Federal Holidays), unless otherwise coordinated and approved by the Contracting Officer Representative (COR).

Period of Performance

The overall Period of Performance (PoP) shall commence immediately upon contract award and extend until system is installed and verified. Within this period, the contractor shall adhere to the following execution timeline:

• Procurement & Scheduling: The contractor shall order all approved equipment and submit a detailed, finalized on-site installation schedule to the COR within 10 calendar days after contract award.

• On-Site Execution: Once equipment is received, the physical installation and system configuration within must be completed within 5 consecutive business days (not to exceed 40 operational hours on-site).

4.0 Background: As the primary meeting space for the

), this conference room is a critical asset utilized daily for high-visibility events, including inspection planning, in-briefings, out-briefings, end-of-day operational reviews, and Directorate continuing education. The current audiovisual and IT configuration consists of an interim, non-standard installation that lacks the professional execution and reliability required for senior-level briefings. This project will upgrade and standardize the room's technical capabilities, ensuring all hardware is professionally integrated, secured, and aligned with Department of the Air

Force presentation standards.

decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, for AFGSC (Air Force Global Strike Command) acquisitions please contact the Director of Contracts, Air Force Installation Contracting Center, Operating

Location - Global Strike (AFICC/KG OL-GSC) via the following e-mail workflow address:

ig.afica_kg.workflow@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force

Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number

(571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

Elimination of Use of Class I Ozone Depleting Substances (ODS) (Jun 2024)

(a) Contractors shall not:

(1) Provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process; or

(2) Provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a

Class I ODS as part of this contract/order.

(b) For the purposes of Department of the Air Force policy, the following products that are pure (i.e., they meet the relevant product specification identified in AFI 32-7086) are Class I

ODSs:

(1) Halons: 1011, 1202, 1211, 1301, and 2402;

(2) Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-

113, CFC-114, CFC-115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-

216, and CFC-217, and the blends R-500, R-501, R-502, and R-503; and

(3) Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide.

Health and Safety on Government Installations (Jul 2023)

(a) In performing work under this contract on a Government installation, the contractor shall:

(1) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

(2) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

(b) The contracting officer may, by written order, direct Department of the Air Force

Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

(c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.