Solicitation - FA940126Q0047 - Final.pdf
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- Audio Visual (AV) Equipment
- Solicitation number
- FA940126Q0047
About this file
This is a Combined Synopsis/Solicitation Notice (RFQ) issued by the Department of the Air Force, 377th Air Base Wing at Kirtland AFB, New Mexico for Audio Visual (AV) Equipment installation and integration services.
The solicitation number is FA9401-26-Q-0047, issued September 21, 2026, with a response deadline of September 24, 2026 at 1200 hours MDT. This is a 100% small business set-aside under NAICS code 334310 (Audio and Video Equipment) with a size standard of 750 employees. The acquisition is for commercial products and services using Firm Fixed Price arrangements. Two line items are included: Item 0001 for AV Equipment (Product Type Code 7A21, Product Service Code 7G20) and Item 0002 for Installation services (Product Service Code N099). The delivery location is F.O.B. Destination at Kirtland AFB, New Mexico 87117.
The requirement involves delivering a fully integrated, operational, and secure computer and AV system in the Inspection Directorate conference room supporting multisource briefing capabilities. Three performance objectives must be met: (1) System Integration & Functionality requiring 100% functionality of all display, audio, and network inputs upon final Government testing; (2) Workmanship & Aesthetics requiring zero exposed, loose, or unlabeled cabling with secure equipment mounting in compliance with structural safety and clean-room visual standards; and (3) Schedule & Operational Efficiency requiring completion of all on-site installation, technical configuration, and site cleanup within 5 consecutive business days (not exceeding 40 operational hours on-site). Key deliverables include a Proposed Project Plan due within five business days of award, weekly Monthly Status Reports every third Friday until installation begins, daily Daily Status Reports throughout installation, a Final System Acceptance Test upon completion, and a full equipment baseline by 4 PM the Monday after installation completion. Representative equipment specified includes Vaddio ConferenceShot AV camera, Extron Electronics audio and video processors, networking switches, control processors, and touchpanels. Questions may be submitted through September 22, 2026, and quotes must remain valid for 30 days. Quotes must be submitted via email in separate price and technical documents. Points of contact are Karen Camacho (karen.camacho.2@us.af.mil, 505-853-5038) and Contracting Officer Anna Hartkopp (anna.hartkopp.1@us.af.mil).
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| Vendor Questions.pdf | ||
| Statement of Need - Redacted.pdf |
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DEPARTMENT OF THE AIR FORCE
377TH AIR BASE WING (AFGSC)
377 MSG/PKB – KIRTLAND AFB, NEW MEXICO
COMBINED SYNOPSIS/SOLICITATION NOTICE:
Requirement Title: Audio Visual (AV) Equipment
Solicitation Number: FA9401-26-Q-0047
Solicitation Issue Date: Monday, 21 September 2026
Response Deadline: Thursday, 24 September 2026 no later than 1200 hours (MDT)
Points of Contacts: Karen Camacho, karen.camacho.2@us.af.mil, 5058535038
Contracting Officer: Anna Hartkopp, anna.hartkopp.1@us.af.mil
GENERAL INFORMATION
1. This is a combined synopsis/solicitation notice for commercial products/services prepared in accordance with the format in the Revolutionary FAR Overhaul (RFO) Subpart 12.4, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;
quotes are being requested and a written solicitation will not be issued.
2. This solicitation is being issued as a: Request for Quotation (RFQ).
3. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01, dated 13 Mar 2026.
4. This acquisition is set-aside 100% for Small Business Competition.
5. North American Industry Classification System Code (NAICS) is 334310 - Audio and Video Equipment.
6. The size standard of 750 employees. All qualified small businesses under this industry are encouraged to submit quotes.
REQUIREMENT INFORMATION
Description:
*See Statement of Need for complete details*
Performance Objectives:
Objective 1: System Integration & Functionality (Measurable & Mission-Related)
• Outcome: Deliver a fully integrated, operational, and secure computer and audiovisual (AV) system in the Inspection Directorate (ID) conference room that supports multisource briefing capabilities.
mailto:karen.camacho.2@us.af.mil mailto:anna.hartkopp.1@us.af.mil
377 MSG/PKB – KIRTLAND AFB, NEW MEXICO
• Standard: 100% functionality of all display, audio, and network inputs upon final Government testing.
Objective 2: Workmanship & Aesthetics (Attainable & Relevant)
• Outcome: Ensure high-standard professional hardware mounting and clean cable containment to present a highly professional briefing environment for senior leadership.
• Standard: Zero exposed, loose, or unlabeled cabling. All equipment must be securely mounted in compliance with structural safety and clean-room visual standards.
Objective 3: Schedule & Operational Efficiency (Time-Bound & Specific)
• Outcome: Minimize operational downtime for the Inspection Directorate.
• Standard: All on-site installation, technical configuration, and site clean-up must be completed within 5 consecutive business days (not to exceed 40 operational hours on-site).
Key Deliverables Exhibit 1
Item No. Deliverable Objective Due
1 Proposed Project
Plan
Defining the responsibilities, timeline, risks, and milestones of contract objectives. Ref.
Subtask 4.1.3
No later than five (5) business days after contract award
2 Monthly Status
Report
Report documenting equipment that has been acquired and what still needs to be received.
Weekly, every 3rd Friday, by 2:00 pm (MDST) until the installation begins
3 Daily Status Report Report daily installation progress with any challenges.
Daily, Everyday by 4 PM
(MDST) until the installation is complete
4 Final System
Acceptance Test
Joint physical walkthrough and functional demonstration with the COR
Upon completion of installation
5 Full equipment base line
Provide detailed equipment list and system diagrams.
By 4 PM (MSDT) the
Monday after installation is complete
Exhibit 2 (Example of Equipment Below)
Qty Description
1 Vaddio 999-9995-000W CONFERENCESHOT AV CAMERA WHITE
1 Extron Electronics 60-1449-01 MPA 601-70V
2 Extron Electronics 60-1421-12 DTP Transmitter for HDMI - Decorator-
Style Wallplate, Black - 230 feet (70m)
377 MSG/PKB – KIRTLAND AFB, NEW MEXICO
2 Extron Electronics 60-1271-13 DTP HDMI 4K 230 Rx
1 Extron Electronics 60-1911-01 IPCP Pro xi Control Processor
1 Extron Electronics 60-1997-02 8" Tabletop TouchLink Pro Touchpanel - Black
1 Inogeni U-BRIDGE 3 USB 3.2 gen 1 camera and device extender
1 Netgear GS108PP-100NAS 8-Port Gigabit Ethernet High-power PoE+ Unmanaged Switch with
FlexPoE (123W)
1 Systems Misc.: Cabling, Connectors, Hardware, Panduit, Freight etc. Misc.: Cabling, Connectors, Hardware, Panduit, Freight etc.
Place of Delivery/Performance/Acceptance/FOB Point:
F.O.B. Destination; Kirtland AFB, New Mexico 87117 (exact customer address will be provided in the resulting contract).
INSTRUCTIONS TO OFFERORS
RFO provision 52.212-1, Instructions to Offerors – Commercial, applies to this acquisition.
As prescribed in RFO 12.205(a)(1), the following instructions are additionally included:
1. Questions may be submitted to the POCs and Contracting Officer listed above no later than 22
September 2026. Questions submitted after this date may not be answered.
2. Quotes in response to this solicitation must be submitted via email to the POCs and Contracting
Officer listed above no later than the established deadline.
3. Quotes must be valid for 30 days.
4. All price quotations must be submitted in a separate document. All technical submissions must also be submitted in a separate document.
5. RFO 52.240-90 Security Prohibitions and Exclusions Representations and
Certifications” as prescribed in RFO 40.205(a)” The Offeror shall review the list of excluded parties in the System for Award Management (SAM) at https://www.sam.gov for entities excluded from receiving federal awards for “covered telecommunications equipment or services.”
6. Complete the contractor identification information below.
Company Name: Point of Contact:
Address: Telephone Number:
Discount Terms SAM Registered: Yes/No
Small Business: Yes/No DUNS #
CAGE Code: Veteran-Owned: Yes/No https://www.sam.gov/
377 MSG/PKB – KIRTLAND AFB, NEW MEXICO
Woman-Owned: Yes/No Estimated Delivery:
Delivery: Signature/Date:
Printed Name:
EVALUATION CRITERIA
RFO 52.212-2 Evaluation-Commercial Items.
As prescribed in 12.205(a)(2), insert a provision substantially as follows:
Evaluation—Commercial Products and Commercial Services (Deviation Date)
(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the
Government, price and other factors considered. The following factors will be used to evaluate offers:
1. Technical Acceptability, technical evaluation team will evaluate by assigning a rating of “acceptable” or “unacceptable”. The Government will evaluate the lowest priced offer for technical acceptability in accordance with the solicitation. If this is not technically acceptable, the Government will evaluate the next lowest priced proposal until one proposal is technically acceptable, or until all offers have been evaluated. Only those proposals considered technically acceptable will receive further consideration for award.
2. 2. Price – Price will be evaluated to be determined to be fair and reasonable in accordance with RFO
12.204.
(b) Options (if applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s). Evaluation – Evaluation factors will be determined to be fair and reasonable in accordance with RFO 12.204 (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.
CLAUSES AND PROVISIONS
RFO 52.212-1 Instructions to Offerors – Commercial shall be included as prescribed in 12.205(a)(1).
RFO clause 52.212-4, Contract Terms and Conditions -- Commercial Products and Commercial Services applies to this acquisition.
The following checked clauses are hereby included by reference:
➢ 52.204-27 Prohibition on a ByteDance Covered Application.
➢ 52.204-28 Federal Acquisition Supply Chain Security Act Orders—Federal Supply
Schedules, Governmentwide Acquisition Contracts, and Multi-Agency Contracts.
➢ 52.204-30 Federal Acquisition Supply Chain Security Act Orders—Prohibition.
➢ 52.219-1 Small Business Program Representations..
➢ 52.219-6, Notice of Total Small Business Set-Aside
➢ 52.219-28 Postaward Small Business Program Representation.
➢ 52.222-3 Convict Labor.
➢ 52.222-26, Equal Opportunity
➢ 52.222-36, Equal Opportunity for Workers with Disabilities
➢ 52.222-50, Combating Trafficking Persons
➢ 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving
➢ 52.223-23 Sustainable Products.
➢ 52.225-13 Restrictions on Certain Foreign Purchases
➢ 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving.
➢ 52.222-41 Service Contract Labor Standards.
➢ 52.222-42 Statement of Equivalent Rates for Federal Hires.
➢ 52.222-44 Fair Labor Standards Act and Service Contract Labor Standards-Price
Adjustment.
➢ 52.222-90, "Addressing DEI Discrimination by Federal Contractors" (APR 2026).
The provisions and clauses listed below have been determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices. All provisions and clauses are available at https://www.acquisition.gov.
The following provisions and clauses are hereby included by full text or by reference as prescribed:
➢ 52.204-7, System or Award Management
➢ 52.204-16 Commercial and Government Entity Code Reporting (Aug 2020)
➢ 52.204-19 Incorporation by Reference of Representations and Certifications (Dec 2024)
➢ 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial
Services (Oct 2025), Alt I
➢ 52.223-22 Public Disclosure of Greenhouse Gas Emissions and Reduction Goals-Representation
(Dec 2016)
➢ 52.232-39 Unenforceability of Unauthorized Obligations (Jan 2023)
➢ 52.247-34, F.O.B Destination
➢ 52.249-1 Termination for Convenience of the Government (Fixed-Price) (Short Form) (Apr 1984)
➢ 252.223-7006 Prohibition on Storage, Treatment, and Disposal of Toxic or Hazardous Materials
(Sep 2014)
➢ 252.223-7008 Prohibition of Hexavalent Chromium (Jan 2023)
➢ 252.225-7048 Export-Controlled Items (Jun 2013)
➢ 252.243-7001 Pricing of Contract Modifications (Dec 1991)
➢ 252.232-7006, Wide Area Work Flow Payment Instructions
➢ 252.211-7003 Item Unique Identification and Valuation (Jan 2023).
All price quotations must be submitted on a separate document. All technical submissions must also be submitted on a separate document and will not exceed the SAT:
(a) Insert the provision at 52.204-5, Women-Owned Business (Other Than Small Business), in solicitations that—
(1) Are not set aside for small business concerns;
(2) Exceed the simplified acquisition threshold; and
(3) Are for contracts that will be performed in the United States or its outlying areas.
(b) When offerors are required to be registered in SAM, insert—
(1) The provision at 52.204-7, System for Award Management—Registration, in the solicitation. Use the provision with its Alternate I for acquisitions described at 4.203-1(b)(4); and
(2) The clause at 52.204-13, System for Award Management—Maintenance, in the solicitation and contract. Use the clause with its Alternate I for acquisitions described at 4.203-1(b)(4).
(c) When offerors are not required to be registered in SAM, insert—
(1) In the solicitation—
(i) The provision at 52.204-90, Offeror Identification; and
(ii) Each provision listed in paragraph (c)(1) of the provision at 52.204-7, if applicable based on each provision prescription; and
(2) In the solicitation and contract, the clause at 52.204-91, Contractor Identification.
(d) Insert the clause at 52.204-9, Personal Identity Verification of Contractor Personnel, in solicitations and contracts when contract performance requires contractors to have routine physical access to a
Federally-controlled facility and/or routine access to a Federally-controlled information system.
(e)Insert the clause at 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards, in solicitations and contracts valued over $40,000—
(1) That are not for the acquisition of commercial products or commercial services; and
(2)When the award is required to be reported in FPDS.
(f)
(1) The clauses in paragraphs (f)(2) and (3) of this section provide requirements for obtaining information from agency service contractors. The clauses are not required for—
(i) Actions entirely funded by the Department of Defense;
(ii) Contracts for commercial services; or
(iii) Classified solicitations, contracts, or orders.
(2) Insert the clause at 52.204-14, Service Contract Reporting Requirements, in solicitations and contracts for services (including construction) that meet or exceed the thresholds at 4.303(b), except for indefinite-delivery contracts.
(3) Insert the clause at 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery
Contracts, in solicitations and indefinite-delivery contracts for services (including construction) where one or more orders issued thereunder are expected to each meet or exceed the thresholds at 4.303(b).
(g) Insert the clause at 52.204-19, Incorporation by Reference of Representations and Certifications, in all solicitations and contracts.
FA940126Q0047
Supplies or Services & Prices or Costs
Additional Information/Notes
Item Supplies / Services Quantity Unit Unit Price Amount
AV Equipment
Product Type Code: 7A21 Product Service Code: 7G20 Pricing Arrangement: Firm Fixed Price
Each
Installation
Product Service Code: N099 Pricing Arrangement: Firm Fixed Price
Each
Packaging and Marking
Inspection and Acceptance
Deliveries or Performance
Contract Administration Data
DFARS Clauses Incorporated by Reference
Number Title Effective Date Alternate/ Deviation
Variation Effective Date
252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. Dec 2018
DFARS Clauses Incorporated by Full Text
252.232-7006 Wide Area WorkFlow Payment Instructions. (Jan 2023)
WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)
(a) Definitions. As used in this clause-
"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.
"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).
"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.
"Payment request" and "receiving report" are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.
(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense
Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.
(c) WAWF access. To access WAWF, the Contractor shall-
(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and
(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.
(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/
(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.
(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:
(1) Document type. The Contractor shall submit payment requests using the following document type(s):
(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.
(ii) For fixed price line items-
(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.
https://wawf.eb.mil/ https://wawf.eb.mil/
COMBO
(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)
(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.
N/A
(Contracting Officer: Insert either "Invoice 2in1" or the applicable invoice and receiving report document type(s) for fixed price line items for services.)
(iii) For customary progress payments based on costs incurred, submit a progress payment request.
(iv) For performance based payments, submit a performance based payment request.
(v) For commercial financing, submit a commercial financing request.
(2) ) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.
[Note: The Contractor may use a WAWF "combo" document type to create some combinations of invoice and receiving report in one step.]
(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.
Routing Data Table*
Field Name in WAWF Data to be entered in WAWF
Pay Official DoDAAC TBD
Issue By DoDAAC FA9401
Admin DoDAAC FA9401
Inspect By DoDAAC TBD
Ship To Code TBD
Ship From Code
Mark For Code
Service Approver (DoDAAC)
Service Acceptor (DoDAAC)
Accept at Other DoDAAC
LPO DoDAAC
DCAA Auditor DoDAAC
Other DoDAAC(s)
(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert "See Schedule" or "Not applicable.")
(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)
(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.
(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.
(g) WAWF point of contact.
(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.
Karen Camacho, karen.camacho.2@us.af.mil
(Contracting Officer: Insert applicable information or "Not applicable.")
(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.
mailto:karen.camacho.2@us.af.mil
Special Contract Requirements
Contract Clauses
FAR Clauses Incorporated by Reference
Variation Effective Date
Deviation
Variation Effective Date
252.203-7000 Requirements Relating to Compensation of Former DoD Officials. Sep 2011
252.203-7002 Requirement to Inform Employees of Whistleblower Rights. Dec 2022
252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services. Jan 2023
252.223-7008 Prohibition of Hexavalent Chromium. Jan 2023
252.225-7001 Buy American and Balance of Payments Program. Feb 2024
252.225-7002 Qualifying Country Sources as Subcontractors. Mar 2022
252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime. Jan 2023
252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region. Jun 2023
252.232-7010 Levies on Contract Payments. Dec 2006
252.246-7008 Sources of Electronic Parts. Jan 2023
252.247-7023 Transportation of Supplies by Sea. Oct 2024
Number Title Effective Date Alternate/ Deviation
52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements. Jan 2017
52.204-13 System for Award Management-Maintenance. (Deviation 2026-O0038) Feb 2026
52.209-10 Prohibition on Contracting With Inverted Domestic Corporations. (Deviation 2026-O0038) Feb 2026
52.212-4 Terms and Conditions-Commercial Products and Commercial Services. (Deviation 2026-O0038) Feb 2026
52.219-6 Notice of Total Small Business Set-Aside. (Deviation 2026-O0038) Feb 2026
52.222-50 Combating Trafficking in Persons. (Deviation 2026-O0038) Feb 2026
52.223-23 Sustainable Products. (Deviation 2026-O0038) Feb 2026
52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving. May 2024
52.232-33 Payment by Electronic Funds Transfer-System for Award Management. Oct 2018
52.232-40 Providing Accelerated Payments to Small Business Subcontractors. Mar 2023
52.233-3 Protest after Award. (Deviation 2026-O0038) Feb 2026
52.233-4 Applicable Law for Breach of Contract Claim. (Deviation 2026-O0038) Feb 2026
52.240-91 Security Prohibitions and Exclusions. (Deviation 2026-O0038) Feb 2026
52.244-6 Subcontracts for Commercial Products and Commercial Services. (Deviation 2026-O0038) Apr 2026
List of Attachments
Representations, Certification, & Other Statements
52.240-90 Security Prohibitions and Exclusions Representations and Certifications. (Deviation 2026-O0038) Feb 2026
Deviation
Variation Effective
Deviation
Variation Effective Date
252.203-7005 Representation Relating to Compensation of Former DoD Officials. Sep 2022
252.225-7055 Representation Regarding Business Operations with the Maduro Regime. May 2022
252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region-Representation. Jun 2023
DFARS Clauses Incorporated by Full Text
252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-
Representation.
(May 2021)
PROHIBITION ON THE ACQUISITION OF COVERED DEFENSE TELECOMMUNICATIONS EQUIPMENT OR SERVICES-REPRESENTATION (MAY 2021)
The Offeror is not required to complete the representation in this provision if the Offeror has represented in the provision at 252.204-7016, Covered Defense
Telecommunications Equipment or Services-Representation, that it "does not provide covered defense telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument."
(a) Definitions. "Covered defense telecommunications equipment or services," "covered mission," "critical technology," and "substantial or essential component," as used in this provision, have the meanings given in the 252.204-7018 clause, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services, of this solicitation.
(b) Prohibition. Section 1656 of the National Defense Authorization Act for Fiscal Year 2018 (Pub. L. 115-91) prohibits agencies from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service to carry out covered missions that uses covered defense telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.
(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) at https://www.sam.gov for entities that are excluded when providing any equipment, system, or service to carry out covered missions that uses covered defense telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless a waiver is granted.
(d) Representation. If in its annual representations and certifications in SAM the Offeror has represented in paragraph (c) of the provision at 252.204-7016, Covered
Defense Telecommunications Equipment or Services-Representation, that it "does" provide covered defense telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument, then the Offeror shall complete the following additional representation:
The Offeror represents that it [ ] will [ ] will not provide covered defense telecommunications equipment or services as a part of its offered products or services to DoD in the performance of any award resulting from this solicitation.
(e) Disclosures. If the Offeror has represented in paragraph (d) of this provision that it "will provide covered defense telecommunications equipment or services," the
Offeror shall provide the following information as part of the offer:
(1) A description of all covered defense telecommunications equipment and services offered (include brand or manufacturer; product, such as model number, original equipment manufacturer (OEM) number, manufacturer part number, or wholesaler number; and item description, as applicable).
(2) An explanation of the proposed use of covered defense telecommunications equipment and services and any factors relevant to determining if such use would be permissible under the prohibition referenced in paragraph (b) of this provision.
(3) For services, the entity providing the covered defense telecommunications services (include entity name, unique entity identifier, and Commercial and Government
Entity (CAGE) code, if known).
(4) For equipment, the entity that produced or provided the covered defense telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known).
(End of provision)
Instructions, Conditions, & Notices to Offerors or Quoters
Deviation
Variation Effective Date
52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation.
Jan 2017
52.204-7 System for Award Management-Registration. (Deviation 2026-O0038) Feb 2026 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services. (Deviation 2026-O0038) Feb 2026
Deviation
Variation Effective
252.204-7024 Notice on the Use of the Supplier Performance Risk System. Mar 2023
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