Sta. Still Pond SOW.pdf

8/11/2025

SCOPE OF WORK:

Sta. Still Pond Main Gate

1. GENERAL REQUIREMENTS: The work consists of providing all labor, materials and equipment as required to remove and replace the main gate at USCG Station Still Pond, located at24192 Still Pond Neck Road, Worton, MD. The current main gate is out of the tracks and heavy for the crew to manually open and close the steel gate at STA Still Pond.

2. COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK: Upon acceptance the contractor shall commence work NLT five (5) days after notice to proceed and work diligently to complete the entire work ready for use by two (2) working days after contract award.

3. SCOPE OF WORK: Contractor shall provide all services, materials, and equipment to remove and replace broken fence chain links and install a new gate operating system. Contractor will provide all equipment required for unloading trailers, trucks, or equipment. Contractor will provide all specialized or certified laborers (e.g. electrician, forklift operator, or crane operator).

Contractor will make all electrical connections, energize, and ensure proper operation. The contractor shall familiarize unit personnel with operational procedures prior to departing the facility.

4. SITE VISIT: All bidders are strongly encouraged to visit the site to identify any considerations before submitting bids. Interested parties shall make arrangements for a site review with MK1 Juan Caraballo (787-368-4854).

5. DESIGNATED CONTRACTING OFFICER’S QA EVALUATOR (QAE)

REPRESENTATIVE: The designated contracting officer’s QAE representative and Point of Contact for this project is MK1 Juan Caraballo (787-368-4854). Inquiries concerning any phase of the specification before or after the award shall be made to MK1 Juan Caraballo

6. CONDITIONS AFFECTING THE WORK: The Offeror should visit the site and take such other steps as may be reasonably necessary to ascertain the nature and location of the work, the general and local conditions which can affect the cost of the work thereof. Failure to do so will not relieve bidders from responsibility for estimating properly the difficulty or cost of successfully performing the work. The government will assume no responsibility for any misunderstanding or misrepresentations concerning conditions made by any of its officers or agents prior to the execution of the contract, unless included in the request for quotes, the specification or related documents.

7. AFTER AWARD OF THE CONTRACT: The contractor must immediately notify the contracting officer’s QAE representative of the intended start date. The work shall be done in accordance with the specification.

8. ORAL MODIFICATION: No oral statement of any person other than the contracting officer shall in any manner or degree, modify or otherwise affect the terms of this contract.

9. WORKMANSHIP: All work shall be accomplished with the best standard practices, and by workmen thoroughly experienced in the required trades. The work shall be supervised by experienced personnel and shall be satisfactory to the Contracting Officer.

10. PERMITS: The contractor shall without additional expense to the government, obtain all appointments, licenses, and permits required for the prosecution of the work. The contractor shall comply with all applicable federal, state and local laws.

11. CLEAN UP: All trash and debris shall be removed from the site daily. The job site shall be left in a clean and neat manner.

12. WORK OUTSIDE REGULAR HOURS: If the contractor desires to carry on work on Saturday, Sunday, holidays or outside the station’s regular hours, they may submit a request in writing to the Contracting Officer’s QAE Representative for approval consideration. The contractor shall allow ample time to enable satisfactory arrangements to be made by the government to inspect the work in progress.

13. UPON COMPLETION OF WORK: Contact the Contracting Officer QAE Representative to arrange for inspection/acceptance of work.

14. IDENTIFICATION OF CONTRACTOR PERSONNEL AND VEHICLES: The contractor shall provide a detailed list of all employees to the QAE Representative five (5) days prior to commencing work. The employee list shall contain the employee’s full name, date and place of birth, current address and last four (4) of SSN. Each contractor provided vehicle, or towed trailer shall show the contractor’s name so that it is clearly visible on the vehicle. A valid state license plate and safety inspection sticker is required. All vehicles operated on government property shall be maintained in a good state of repair.

15. SAFETY REQUIREMENTS:

1. Responsibilities:

a. All contractors working on Station Still Pond shall abide by all federal environmental regulations as published by the Environmental Protection Agency, 40 CFR (series).

Contractor written environmental management and pollution prevention programs shall be reviewed by the Environmental Protection Specialist CWO2 Nicholas D, Johnson @ 443-610-8459 prior to starting work and must be in accordance with ICSPORTSVA INSTM5090.2, the Unit Environmental Guide.

b. Written notification must be provided to USCG Station Still Pond Safety Officer, MK1 Juan Caraballo in their capacity as Station’s Fire Marshal of any activity that could potentially cause fire or explosion or that changes or reduces the capability of fighting a fire or explosion. Some examples of qualifying activities are: a fire hydrant or fire suppression system that must be taken out of service for any reason, electrical work that affects fire alarm systems, introduction of hazardous or flammable material onto the Station, and blocking of any egress routes or emergency vehicle routes.

Inclusion of this information in the contract constitutes written notification if the outsource review sheet is signed by the Station’s Safety Officer.

c. Copies of the following must be provided to the Station Safety Officer prior to starting work in affected areas: Confined Space Entry Permits, Hot Work Chits, and Dig Chits. Confined space clearance must be conducted by a certified marine chemist and permit required spaces will have a copy of the permit posted on site during work.

Hot work will only be conducted with permission and a fire watch must be posted during work. A facility dig chit is required in addition to a Miss Utility dig chit. The systems on USCG Station Still Pond are not limited to what the City of Worton has on file. In order to ensure electrical safety and integrity of systems, a facility chit is required.

d. Lock Out/Tag Out requires notification and coordination with facilities and will not be conducted by a contractor on Station Still Pond. A USCG Station Still Pond representative is required for all contractor Lock Out/Tag Out needs.

2. Rights:

a. Every employee working on USCG Station Still Pond has the right to a safe and healthy workplace. The contractor has the responsibility and right to stop unsafe work. QAE’s and the Safety Officer may also institute a work stoppage relating to unsafe practices or immediate danger to life and health situations.

16. ENVIRONMENTAL PROTECTION REQUIREMENTS:

a. All contractors working on USCG Station Still Pond shall abide by all federal environmental regulations as published by the Environmental Protection Agency, 40 CFR (series). Contractor written environmental management and pollution prevention programs shall be reviewed by the Environmental Protection Specialist, CWO2 Nicholas D. Johnson @ 443-610-8459 prior to starting work and must be in accordance with ICSPORTSVA INSTM5090.2, the Unit Environmental Guide.

b. Written notification must be provided to the Environmental Protection Specialist of any activity that could potentially cause a permit violation on USCG Station Still Pond. Some examples of qualifying activities are: any activity that could result in a spill or discharge into a waterway or introducing a hazardous material into the environment.

c. Copies of the following must be provided to the Environmental Protection Specialist prior to starting work in affected areas: Material Safety Data Sheets, permits, and notices of intent.

d. Hazardous materials used by a contractor are required to be disposed of by that contractor. Disposal must be in accordance with federal, state, and local guidelines.

1. GENERAL REQUIREMENTS: The work consists of providing all labor, materials and equipment as required to remove and replace the main gate at USCG Station Still Pond, located at24192 Still Pond Neck Road, Worton, MD. The current main gate is out of t...