Q&A_2.docx

SOLICITATION SSP50017R0001

PACKINS/SHIPPING SERVICES - U.S. EMBASSY MADRID, SPAIN

QUESTIONS AND ANSWERS # 2

Question 1: From what we interpret of the solicitation terms, we do not provide freight for the actual shipments. If we do not provide freight, how is it that we are requested in the second page of Section J.5 - Exhibit D to advice on the estimated time of arrival at the destination Port and the BL? This is usually done by the shipping company or the consolidator.

Answer 1: Freight rates are not part of the solicitation.

Question 2: Pragraph (f) – Export customs clearance charges in Sections B.5, B.6, B.7, B.8 and B.9 states that reimbursement will be provided only for the actual receipt, and that no margin will be increased on that cost. Does this mean that we cannot add our management cost for obtaining and processing the release of export customs? This task requires dedicating time and resources by the Contractor.

Answer 2: The Government will reimburse the Contractor for custom clearance charges in accordance with paragraph (f) of Sections B.5, B.6, B.7, B.8 and B.9 of the solicitation.

Question 3: Section C.3 – Definitions states that lift vans must be wooden manufactured. Could the lift vans be manufactured with tri-wall cardboard? This is normally used in this industry.

Answer 3: Please see Question and Answer no. 15 in the Q&A record of December 13, 2016.

Question 4: Section C.19.2.3 allows the client to request the removal of all debris days after the delivery of the effects. Would this be at no additional cost? Please note that this would require a direct collecting and involves a cost.

Answer 4: The Contractor is not entitled to additional compensation if the client requests that the removal of all debris take place days after the delivery of the effects.

Question 5: Section C.19.2.4. This clause refers to the positioning of the packaged and sealed expedition at the client's premises, and later it is necessary to go to unpack and deliver the day that the client wants. If it is not done the same day implies double displacement. Who would run the costs of this double job?

Answer 5: Section C.19.2.4 does not address unpacking and delivery at a later date.

Question 6: Section C.21.3 - It appears that a COR witness is required to weigh each shipment. Is it mandatory that he always be present? Can he fit to our schedules and timing to sign the certificate and be present at the weighing?

Answer 6: As stated in this section, the COR or an appointed representative may be present at the scale site.

Question 7: Section J.6 – Exhibit D – Declaration of Wood Packaging. The Offeror is to confirm if it is heat treated, as well as the manufacturing material among other things. If it is corrugated cardboard, it cannot be wooden made, and it is our understanding that lift vans have to be wooden manufactured. Please clarify.

Answer 7: Lift vans for surface freight shall be made of wood (please see Question and Answer no. 15 in the Q&A record of December 13, 2016). Air vans for air freight shall be tri-wall cartons (please Section D.2).

Question 8: Section C.19.2.1 - Regarding the deliveries at destination, is it necessary to place piece by piece in an orderly way where the customer says (i.e, cups inside the cupboard, clothes inside the drawers and placed on hangers, plates and cutlery + utensils inside cabinets and in each department, books on shelves by order, etc.) or it is allowed to deposit them on a flat surface as usual in the sector?

Answer 8: Please see Question and Answer no. 5 of the Q&A record of December 13, 2016.

Question 9: Is it necessary to specify what goes in each box, item by item? In other words, for example 1 blue shirt size 44 brand Myrto, two red socks, a short black Adidas size 3, a short white Nike size m, etc. (this is not practical or usual in the sector) or is it enough with the description Generic Sportswear, or Ladies Clothes, etc.?

Answer 9: As stated in Section C.5.2 of the solicitation, general descriptions such as “household effects” are to be avoided. However, it is permitted to use description terms such as “women clothes”, “men shoes”, etc..

December 20, 2016