QSU SSBR202500001 - publish.pdf

Document Number: SSBR202500001 Page 1 of 45

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 & 30

1. REQUISITION NUMBER

See Lines

PAGE 1 OF

5. SOLICITATION NUMBER

SSBR202500001

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER 6. SOLICITATION ISSUE

DATE

11/25/2024

7. FOR SOLICITATION INFORMATION

CALL:

a. NAME Timothy Stinson

b. TELEPHONE NUMBER (No collect calls) 202-593-3677

8. OFFER DUE DATE / LOCAL

TIME

12/20/2024

14:00 ET

CODE UISS

UNITED STATES CAPITOL POLICE

Office of Acquisition Management 119 D Street, NE Washington, DC 20510

9. ISSUED BY X UNRESTRICTED OR SET ASIDE: % FOR

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

10. THE ACQUISITION IS

SEE

SCHEDULE

11. DELIVERY FOR FOB DESTINATION

UNLESS BLOCK IS MARKED 0 Days: 0.00 %

0 Days: 0.00 % 0 Days: 0.00 % 0 Days: 0.00 %

12. DISCOUNT TERMS

13a. THIS CONTRACT IS

RATED ORDER UNDER DPAS

(15 CFR 700)

13b. RATING

RFQ IFB X RFP

14. METHOD OF SOLICITATION

CODE15. DELIVER TO CODE SSB16. ADMINISTERED BY

UNITED STATES CAPITOL POLICE

SECURITY SERVICES BUREAU

Fairchild Building 499 South Capitol Street SW Washington, DC 20003

FACILITY

CODE

CODE

Telephone No.

17a. CONTRACTOR/

OFFEROR

SSBCODE18a. PAYMENT WILL BE MADE BY Submit Invoices IAW USCP52.048 Submit Invoices(https://ipp.for.fiscal.treasury.gov)

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER SEE ADDENDUM

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS

CHECKED

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/SERVICES

(Use Reverse and/or Attach Additional Sheets as Necessary)

21. QUANTITY 22. UNIT 23. UNIT PRICE 24. AMOUNT

See Lines

25. ACCOUNTING AND APPROPRIATION DATA

USCP-2019-USP-8261-SRVC-CONT-2526-SSB-0301-2019

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

X 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE X ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

X 28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 3 COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: REF. _____________________________ OFFER

DATED _________________ . YOUR OFFER ON SOLICITATION (BLOCK 5)

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN,

IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (TYPE OR PRINT) Alexander N. Cooper

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 02/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

Document Number: SSBR202500001 Page 2 of 45

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

PARTIAL FINAL

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

COMPLETE PARTIAL FINAL

36. PAYMENT 37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 02/2012) BACK

Document Number: SSBR202500001 Page 3 of 45

Table of Contents

Section Description Page Number

B Supplies or Services and Prices/Costs B B Supplies or services and prices

C Descriptions/Specifications/Statement of Work C C Statement of Work

D Packaging and Marking D, E, F Section D, E, F

G Contract Administration Data G Section G - Contract Administration Data

I Contract Clauses 52.204-3 Taxpayer Identification (Oct 1998) 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (Feb 2016) 52.212-3 Offeror Representations and Certifications-Commercial Products and Commercial Services (May 2024) USCP52.001 Order of Precedence USCP52.003 Conflict of Interest USCP52.004 Changes USCP52.005 Default USCP52.006 Disputes USCP52.008 Unforeseen Circumstances USCP52.009 Excusable Delays USCP52.010 Gratuities USCP52.011 Option to Extend the Term of the Contract USCP52.012 Option to Extend Services USCP52.013 Indefinite Quantity USCP52.014 Contract Minimum and Maximum USCP52.015 Order Limitations USCP52.016 Contractor Safety and Environmental Standards USCP52.019 Tax Exemption USCP52.026 Warranty of Services USCP52.027 USCP Property in the possession of the Vendor USCP52.028 Freight, delivery, shipping, and handling charges USCP52.029 Delivery Instructions For United States Capitol Police USCP52.034 Security Requirements for All Contractors Performing Work at the USCP USCP52.035 Termination for Cause USCP52.037 Prohibition on Release of Information of Award USCP52.039 Availability of Funds USCP52.043 Advertising of Award USCP52.044 Responsibility for Inspection and Acceptance USCP52.045 Termination for Convenience by the USCP USCP52.046 Employment Eligibility Verification USCP52.048 Electronic Submission of Payment Requests USCP52.051 Buy American Act

J List of Attachments J Attachments Section J Attachments

L Instructions, Conditions and Notices to Offerors or Respondents

Document Number: SSBR202500001 Page 4 of 45

Section B - Supplies or Services and Prices/Costs

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0001 Preventative

Maintenance

Other

PSC:

Original: 1.000000

Change: 0.000000

Current: 1.000000

Period of Performance:03/01/2025 - 02/28/2030

Description:Preventative Maintenance in accordance with the Pricing Sheet

Reference Line:SSB202500007 - 0001

Pricing Options:

Indicator: Base

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0002 Special Event hourly rate and Emergency

Repair hourly rate

Other

PSC:

Original: 1.000000

Change: 0.000000

Current: 1.000000

Period of Performance:03/01/2025 - 02/28/2030

Description:Special Events Hourly Rate Emergency Repair Hourly Rate in accordance with the Pricing Sheet

Reference Line:SSB202500007 - 0001

Pricing Options:

Indicator: Base

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0003 ODC Equipment and

Parts

Other

PSC:

Original: 1.000000

Change: 0.000000

Current: 1.000000

LOT

Period of Performance:03/01/2025 - 02/28/2030

Description:ODC Equipment and Parts in accordance with the Pricing Sheet

Reference Line:SSB202500007 - 0001

Pricing Options:

Indicator: Base

B B Supplies or services and prices

1. Type of Contract

LOT

LOT

Document Number: SSBR202500001 Page 5 of 45

The United States Capitol Police (USCP) anticipates an Indefinite Delivery Indefinite Quantity (IDIQ) type Contract with Fixed-Price monthly service rates and Other Direct Costs for Vehicle Barrier Maintenance Support Services in and around the United States (U.S.)

Capitol Complex. This Statement of Work for Vehicle Barrier Maintenance Support Services to the firm whose proposal provides the best value to USCP as identified in the Statement of Work (SOW). The USCP intends to award an IDIQ with a five-year period of performance, and five one-year ordering periods.

2. Contract Price This solicitation is being issued in accordance with FAR 13.5 procedures. The Contract action is for commercial services, in accordance with the Statement of Work.

3. Options The base ordering period of performance for the resulting Contract is anticipated to be upon Contract execution through sixty (60) calendar months, 5 full years with no option period.

4. Changes USCP reserves the right to add or delete requirements over the life of this Contract, via bilateral Contract modification.

Associated Lines:

Section C - Descriptions/Specifications/Statement of Work

C C Statement of Work

United States Capitol Police Security Services Bureau Security Coordination Division

Descriptions/Specifications/Statement of Work Vehicle Barrier –Retractable Bollard Maintenance Support Services

1.0 Introduction/Background

The United States Capitol Police (USCP), Security Services Bureau (SSB) is responsible for ensuring the perimeter security of the United States Capitol Complex. SSB provides the following services: supervision and delivery of security surveys of Congressional Offices, identification of potential locations for storage of national security information, the design, installation, and maintenance of physical security systems and technical countermeasures inspections. Units within SSB include the Security Coordination Division (SCD), the Technical Countermeasures Division (TCD) and the Physical Security Division (PSD).

The SCD has implemented an extensive physical security perimeter consisting of operable and static, rated vehicle barriers and retractable bollards to ensure the safety and security of the Capitol Complex and the Legislative process. The operable vehicle barriers consist of one hundred and forty-four (144) permanent, two (2) portable “wedge” style barriers, sixty-two (62) retractable bollards and three (3) standalone gate arms; all of which are either hydraulically or electrically operated. While the USCP operates and maintains two hundred and five (205) operable vehicle barriers, the quantities are subject to increase or decrease based on planned or unplanned mobilization or demobilization of security checkpoints. As these operable vehicle barriers are the most critical component in the USCP’s anti-terrorism/force protection program, SCD has a need to ensure their full operability and unconditional reliability. As such, SCD requires a contract for onsite presence and support of preventative maintenance and emergency repair services for all operable vehicle barriers, under its purview. The quantity of the barriers, retractable bollards and gate arms may increase or decrease during the life of the contract. A complete list of devices with dates of installation, life cycle and service records for the previous twelve (12) months will be provided upon award. Any questions, inquiries, or need for clarification regarding the statement of work (SOW) from any member of the Congressional community, or USCP shall be referred to the COR.

2.0 Summary of the Scope of Work

The Contractor shall provide the expert support services, management, labor, equipment, tools, ancillary equipment, and materials necessary to perform the manufacturer recommended and industry best practice preventative maintenance (PM) and repair services to ensure the complete operability and reliability of the operable vehicle barriers, controllers, gate arms, integrated alarms and ancillary equipment used to protect the U.S. Capitol Complex and its support facilities. This scope of work shall address the services required for the current 205 operable vehicle barriers manufactured by Nasatka Security, Delta Scientific Corporation, and Magnetic Auto Control Group.

2.1 Definitions/Abbreviations:

Document Number: SSBR202500001 Page 6 of 45

Term Definition Acceptance “Acceptance” means an authorized representative of the

Government has inspected and agreed that the work meets all requirements of this contract, to include documentation requirements.

Approval “Approval” means the Government has reviewed submittals, deliverables, and administrative documents (e.g., insurance certificates, installation schedules, planned utility interruptions, etc.) and has determined the documents conform to contract requirements.

Architectural and Structural “Architectural and structural” systems include all building structure, envelope, building improvements and finishes, and site improvements (e.g., paving, walkways, asphalt, etc.) to the property line.

Basic Services The “basic services” of the contract consist of the recurring operations and maintenance, custodial services requirements and utility hours for which the Contractor is paid as a base price, i.e., the requirements established by the contract statement of work and related general and administrative requirements that do not contain provisions for separate reimbursement.

Infrastructure Link (Infralink) A “computerized maintenance management system” is a database and application software package that automates the O&M and repairs record keeping requirements. This project uses an infralink System.

Consumable Parts “Consumable parts” or components are parts or components that customarily require regular replacement rather than repair in a maintenance program and must be disposed of properly.

Contracting Officer (CO) “Contracting Officer” is the person with the overall responsibility for administering this contract. He/she alone, without delegation, is authorized to take actions on behalf of the Government to amend, modify, or deviate from the contract terms, conditions, requirements, specifications, details and delivery schedules;

make final decisions on disputed deductions from contract payments for nonperformance or unsatisfactory performance;

terminate the contract for convenience or default; and issue final decisions regarding contract questions or matters under dispute.

Additionally, he/she may delegate certain other responsibilities to his/her authorized representatives.

Contractor “Contractor” as used in this document refers to the firm awarded this contract.

Emergency Callback An “emergency callback” is a service call or other request for service placed outside of normal working hours and of such a nature that response cannot wait for the resumption of the next day’s normal working hours.

Federal Holidays “Federal holidays” for the purposes of this contract are all federally observed holidays. When Federal holidays fall on weekends, a weekday is typically designated as the holiday.

Holidays that fall on Saturday are observed on the previous Friday and holidays that fall on a Sunday are observed on the following Monday.

Modification Modification is a bilateral or unilateral change in the terms of a contract.

On-site Supervisor The term "onsite supervisor" means a person designated in writing by the Contractor who has authority to act for the Contractor on a day-to-day basis at the work site. In order to be able to react instantaneously to emergency situations, the Contractor must provide for instant communication between the Government and the onsite supervisors 24/7/365.

Document Number: SSBR202500001 Page 7 of 45

Term Definition Performance Based Service Contracting Except where specifically stated in this SOW document, the procurement strategy for this contract is to outline performance requirements rather than prescriptive approaches for execution of the SOW. This strategy shifts the risk of performance to the Contractor by allowing the Contractor to design the methods of achieving desired results as defined by the performance quality standards established by the Government.

Predictive Maintenance “Predictive maintenance” is a program of maintenance activities in which scheduling of maintenance derives from monitoring the operating condition, or changes in the operating condition, of equipment being maintained.

Preventive Maintenance (Scheduled and Unscheduled) “Scheduled preventive maintenance” is a program of maintenance activities performed based on a fixed schedule or on equipment runtimes. “Unscheduled preventive maintenance” is all work performed including adjustments and procedures necessary to sustain the proper operation of all of the equipment.

Quality Assurance Surveillance Plan (QASP) The QASP is the Government’s surveillance method of monitoring and evaluating the Contractor's performance under a Performance Based Statement of Work (PBSOW).

Quality Control Program The Contractor’s complete system for identifying and correcting deficiencies in the quality of services before the level of performance becomes unacceptable. Preparation of the written plan is the responsibility of the Contractor.

Reimbursable Services “Reimbursable services” are services that the Contractor will provide at an additional cost to the Government, to include all labor, supervision, supplies and materials specifically identified as being outside the provisions of the basic services. These services may be provided during or after normal working hours.

The Contracting Officer (CO) or Contracting Office Technical Representative (COR), depending on the dollar value, will issue a separate work order before work may proceed.

Repair A “repair” is an act of restoring inoperable, dysfunctional or deteriorated equipment, systems, or material to a fully functional, non-deteriorated state. Repairs usually involve some combination of labor and replacement parts, components or materials.

Sequence of Operations A “sequence of operations” is the control logic used to operate a system normally put into effect through a control program.

Service Request A "service request" is a request made by a member of the USCP, and the Contractor's subsequent response to, and correction of the problem, including any needed repairs Capitol Hill complete and designated off site location.

2.2 Work Locations

All work shall be performed, onsite, at the United States Capitol Hill Complex and at an off-site location in Northern Virginia. The Capitol Hill Complex includes, but is not limited to the following:

• United States Capitol Building (Capitol)

• Capitol Visitor’s Center (CVC)

• Capitol Power Plant (CPP)

• Ford House Office Building (FHOB)

• Rayburn House Office Building (RHOB)

• Longworth House Office Building (LHOB)

• Cannon House Office Building (CHOB)

• Madison Library of Congress Building (LM)

• Jefferson Library of Congress Building (LJ)

• Adams Library of Congress Building (LA)

• Hart Senate Office Building (HSOB)

• Dirksen Senate Office Building (DSOB)

Document Number: SSBR202500001 Page 8 of 45

• Russell Senate Office Building (RSOB)

• USCP HQ Building (HQ)

• West House Underground Garage (WHUG)

• East House Underground Garage (EHUG)

• Senate Lower Underground Garage (SUG)

• O’Neill House Office Building (OHOB)

• Alternate Computer Facility (ACF)

3.0 Preventative Maintenance Services

3.1 Preventative Maintenance Services Overview

The Contractor shall perform the manufacturer recommended, industry best practice preventative maintenance and repair services to maintain the complete operability and reliability of all operable vehicle barriers, controllers, gate arms, and ancillary equipment used to protect the U.S. Capitol Complex and its support facilities once per week on each vehicle barrier, retractable bollard, and gate arm associated with this scope of work. The Contractor shall be responsible for the preventive maintenance, scheduled repair, and emergency repair of all operable vehicle barriers under the purview of SCD throughout the Capitol Complex located within the Washington, D.C. Area. Services related to this effort include the following:

3.2 Preventative Maintenance Work Schedule

Work associated with PM shall be performed between 1900 and 0500 hours, seven (7) days a week. The preventative maintenance on active roadway barriers located on Constitution, East Capitol, New Jersey, and Independence Avenues, or as designated and approved, shall only be performed between 0100 and 0400 hours.

The Project Supervisor must provide onsite support during the hours of 0500 to 1300 hours or 0600 to 1400 hours Monday through Friday based on the project needs. An alternate lead shall provide onsite support during the hours of 1100 to 1900 Monday through Friday. For unauthorized missed PM’s missed during the scheduled week, (unless due to circumstances beyond the Contractor’s control such as delays by the government, significant weather interruptions, natural disasters, local or national emergency) the Contractor shall schedule necessary resources to ensure completion of the required weekly PM’s. Contractor shall attempt to complete PM’s and repairs within the required time. On a case-by-case basis, the COR may authorize beyond 0500 hours as necessary.

The contractor will be granted eleven (11) government holidays, exempt from reporting for duty to conduct normal routine pm.

However, on such holidays observed, the contractor shall be available to provide emergency repair service at the discretion of the USCP. The Holidays include the following:

• New Year’s Day

• Martin Luther King Day

• Washington’s President’s Day

• Memorial Day

• Juneteenth National Independence Day

• Independence Day (July 4th)

• Labor Day

• Columbus Day

• Veteran’s Day

• Thanksgiving Day

• Christmas Day

3.3 Maintenance Work Stipulations

The Contractor shall submit the PM technician location schedule within seven (7) days of contract award. The schedule must include the allocation of resources to indicate/validate that all barriers, retractable bollards, and gate arms receive PM in accordance with this scope of work (upon contract award, USCP will provide a suggested schedule).

A sworn USCP Officer escort is required in order to perform maintenance, repairs, or any other work associated with the barriers.

The Contractor is responsible to ensure required illumination to allow for adequate visibility. The Contractor is responsible for set up of a portable compact tent during inclement weather systems (light rain, drizzle, and snow) to ensure least amount of impact on maintenance and equipment.

Contractor on-site project manpower will not have unescorted access to USCP kiosks or barrier vaults. All work performed in these areas will be subject to a USCP-provided sworn Officer escort and block vehicle (for perimeter security). If a USCP block vehicle is unavailable, the Contractor shall use the service vehicle as a block vehicle while work is performed.

The Contractor must develop a weekly PM checklist for hydraulic and electric vehicle barriers, retractable bollards, and gate arms associated with this scope of work. This checklist must be included in Contractor’s proposal submission. This list of services shall be in accordance with the barrier manufacture’s recommendations, and best industry practice. This checklist will be re- viewed and

Document Number: SSBR202500001 Page 9 of 45 augmented or modified by the USCP as new technology is deployed or as required to address a specific condition. Services shall be performed weekly unless otherwise noted and shall include, at a minimum, the following:

• Check for proper operation and repair or replace any non-functional electrical components to include all associated safety lights: light bulbs, LED indicator pier, and gate arm lights.

• Ensure barrier control consoles are clearly marked to include required identifying and corresponding labels with each barrier operational control button and switch. Ensure availability and replace controller keys, and others parts, as requested.

• Check and tighten all bolts (security bolts when accessible) and screws to factory required specification (bolt/screw type and torque) and replace as needed.

• Clean and remove any excess dirt, debris, leaves, water from barrier and bollard pits, hand holes, access panels, drains, associated with barriers and bollards used to route hydraulic hoses, wiring, conduit, etc. drain screens, and enclosures.

Remove drain screens, clear, and maintain drain channels.

• Remove snow/ice buildup within the limits of the heat trace snow melt system on both sides of barriers and bollards, drain channels, and access pathways to HPU and gate arm cabinets as required in order to perform required PM or in response to a service request.

• Contractor shall be responsible for limited structural repairs to moving parts, using internal or external resources, such as welding to provide complete and functional repairs of existing barriers. These may include, but not be limited to repairs to flaps, cylinder covers, hinges, etc.) USCP will not accept any additional cost for this type of repair.

• Respond to and resolve reports of barrier position alarm malfunctions from the barrier to the hydraulic power unit cabinet.

• Perform a visual inspection of each barrier cabinet, as part of routine PM, and report back any areas in need of repairs.

Examples include damaged or nonworking cabinet doors, door handles, high security padlocks, pull trays, vault lighting, air circulation vents, sump pumps etc.)

• Check and replace all retractable bollard locking pins.

• Respond as required to vehicle crashes involving a barrier, a retractable bollard, and a gate arm. Perform operation test and report back findings.

• Paint barriers annually. Prepare and touch up paint for rust control, as needed (such as when signs of rust are apparent).

USCP will not accept any additional cost for this task.

• Paint approximately two hundred (200) stabilizer bars annually. USCP will not accept any additional cost for this task.

• Replace all “STOP” decals on an annual basis, as required or determined by USCP. USCP will not accept any additional cost for this task.

• Prepare and replace anti-skid tapes on the top surface of the barriers as required or as determined by USCP. USCP will not accept any additional cost for this task.

• Pressure wash and clean all barriers (monthly and as needed, except during inclement weather or at the discretion of the

COR).

• Perform annual hydraulic oil changes on 203 HPUs. USCP will not accept any additional cost for this task or the cost for the oil.

• Maintain, respond to, and resolve any barrier monitoring alarm issues to the terminal block.

• Maintain, respond to, and resolve any gate arm malfunction to the programming logic control (PLC.). USCP does not have access to the manufacturer’s programming and passwords.

• Obtain and record PLC cycle count weekly of each barrier and bollard.

• Check that barrier foundation and sump drains flow freely and remove any blockage.

• Check that limit switches are in alignment and adjust and tighten as required.

• Check readily accessible welds for cracks, bolts for tightness to ensure they are securely in place.

• Visually inspect and remove any debris in any recessed areas.

• Check all safety warning devices (lights, horns/sirens, traffic arms) to ensure they are operating properly and are synchronized to barrier movement.

• Check that all controls function properly, and that barrier movement is smooth. (Emergency fast operation is naturally abrupt and may not appear smooth; however, barrier should not bind as it moves between limits.) Should any feature fail to perform as required, follow the manufacture’s recommendation for trouble shooting.

• Check for hydraulic leaks around all fittings and seals. Remove hydraulic pressure and tighten fittings. Should leakage continue, replace fittings.

• Check hydraulic hoses for wear where hoses enter conduit and where rubbing against metal surfaces or in contact with the ground. Replace hoses showing wear with new hoses. Protective fittings should be installed to minimize wear.

The Contractor shall use manufacturer’s parts specific to the model. A list of authorized equivalent parts will be provided at contract award. The contractor is required to submit recommendations for additional equivalent parts as a cost saving measure to the government. The COR may require the Contractor to provide manufacturer’s specification sheets, demonstration, and/or written certification before granting approvals. The COR retains the right to refuse any proposed substitution without reason or explanation.

Document Number: SSBR202500001 Page 10 of 45

The Contractor shall develop, and submit for approval, a work plan that details the guidelines for maintenance and repair activities.

This work plan shall include detailed instructions on how PM checks and inspections will be performed and/or tested, how repairs will be affected, troubleshooting guidelines and procedures, maintenance manuals used, etc.

The Contractor must provide an Inclement Weather Work Plan and maintenance check list which identifies the services that will be performed if the scheduled services cannot be completed due to conditions such as lightening, thunder, blizzard, tornadoes, hurricanes, etc. if the Contractor is prohibited from performing scheduled PM services.

In an effort to ensure the complete reliability and operability of the USCP vehicle barrier systems, the Contractor is responsible for the services and equipment required to repair vehicle barriers or to replace equipment to prevent future failure.

All repairs of vehicle barriers that are not cause for imminent failure or deemed emergency repairs by the USCP shall be accomplished within four (4) hours unless an alternate time frame is approved by the USCP. This shall include the repair of all items identified during the routine PM process.

The Contractor may be required to perform barrier operation training and other projects or services related to those covered by this scope of work at any time during the contract period. Any such work, if required, will be requested in a separate scope of work, and will be authorized by a contract modification. Alternatively, other projects and services requested by the USCP may, if by mutual agreement, be performed in lieu of existing requirements or services or as an ad- hoc project for downtime and/or as part of the Contractor’s inclement weather plan.

The Contractor must provide support operations for vehicle barrier repairs during Special Security Events. These events shall include, at a minimum, any National Special Security Event (NSSE), the annual State of the Union Address and the Presidential Inauguration.

Other events may be deemed Special Security Events by the USCP, and services will be required of the Contractor. These events may occur on short notice; however, the USCP will provide advance notice when possible. During Special Security Events the Contractor must provide the resources necessary to support the immediate repair or securing of failed barriers. This includes labor resources, equipment, and repair tools. During Special Security Events, the Contractor is required to conform to all security requirements and procedures in place for the event, which may be beyond those that are typically required by this contract.

The vehicle barrier system is expected to be operational at all times, save scheduled repairs and projects, as such the Contractor shall perform all of the emergency repairs necessary to assure operational availability of the systems at all times.

3.3 Emergency Repairs

Emergency repairs shall be defined as those which are required to rectify a failed barrier, those which are required to prevent an imminent failure of a barrier, or those which are designated as such by the USCP for any reason. Upon contract award, the USCP will provide a list of authorized personnel to request an emergency repair/recall during non-coverage hours.

The Contractor shall be responsible for providing a method of communication with the USCP 24/7 365 day a year. These include, but are not limited to, telephonic or email communication.

During normal business hours defined as hours worked, a service call for an emergency repair shall take precedence over any other task. The Contractor will acknowledge a request for a service call within fifteen (15) minutes of notification of the need for emergency repairs.

The Contractor shall commence repairs within (30) thirty minutes of the notification.

The Contractor shall ensure the remediation of service disruptions of the failed barrier within four (4) hours of the notification of the need for emergency repairs.

The Contractor shall provide a verbal or written emailed response to USCP with the outcome of the service call at the conclusion of the emergency repair.

During non-business hours defined as non-coverage hours by the contractor, the Contractor shall respond via telephone call back or by email to the USCP within one (1) hour of notification of the need for emergency repairs.

The Contractor shall commence repair efforts on the failed barrier within two (2) hours of the notification of the need for emergency repairs.

The Contractor shall provide a verbal or written emailed response to USCP with the outcome of the service call at the conclusion of the emergency repair.

If recall for emergency service is approved, the Contractor shall ensure the remediation of service disruptions of the failed barrier within four (4) hours of the notification of the need for emergency repairs. The Contractor shall bill the government an hourly emergency repair for the actual hours worked to repair a failed barrier/bollard. Travel Time will be excluded.

The Contractor shall be responsible for ensuring the availability of all equipment, tools, and consumables necessary to ensure that emergency repairs are accomplished in accordance with this scope of work.

4.0 Personnel, Training, and Safety Requirements

4.1 Manpower Qualifications and Technical Capabilities

The Contractor shall be responsible for providing the manpower resources necessary, dedicated to this project. USCP requires two (2) maintenance and repair technician teams consisting of one (1) lead technician and one (1) technician and one (1) project supervisor.

Each candidate must be licensed to operate a motor vehicle and must possess a valid driver’s license with no prior convictions related to operating a motor vehicle while under the influence of alcohol or drugs or both, including prescription medication and over the counter drugs.

Document Number: SSBR202500001 Page 11 of 45

Project Supervisor shall have experience in all aspects of vehicle barrier repair and maintenance. The candidate shall have a minimum of six (6) years of experience in working with hydraulic, mechanical, and/or electro-mechanical systems, four (4) years of which shall have been directly related to the design, installation, and maintenance of hydraulic and electric vehicular barrier systems. The candidate shall have experience and knowledge of various brands of barriers, and have experience with both the control, hydraulic and electric systems used by various barrier manufactures. The candidate shall hold an accredited structural welding certification.

The certification must be provided as part of the proposal for evaluation. The candidate shall be capable of troubleshooting and repairing the most difficult of problems and shall be able to function in the same capacity as an equipment manufacture’s technical subject matter expert. The candidate shall be able to perform equipment software upgrades, programming changes, etc. Additionally, the candidate shall have a minimum of four (4) years of experience in the supervision or management of staff in a service oriented environment, preferably with responsibilities for customer interaction and first line issue resolution. The candidate must have computer skills, including a proficiency in all Microsoft Office applications, specifically Microsoft Word, Excel, Power Point, and Outlook and must be able to proficiently utilize the USCP’s computer based service and inventory tracking software application. The project supervisor will be responsible for supervisor of the team to include lead technicians and technicians.

Lead Technician shall have experience in all aspects of vehicle barrier repair and maintenance. The candidate shall have a minimum of four (4) years of experience in working with hydraulic, mechanical, electrical, and/or electro-mechanical systems, two (2) years of which shall have been directly related to the installation and maintenance of hydraulic vehicular barrier systems. The candidate shall have experience and knowledge of various brands of barriers and have experience with both the control and hydraulic systems used by various barrier manufacturers. The candidate shall hold an accredited welding certification. The candidate shall be able to perform equipment software upgrades, programming changes, etc. The candidate must have computer skills, including a proficiency in all Microsoft Office applications, specifically Microsoft Word, Excel, Power Point, and Outlook and must be able to proficiently utilize the USCP’s computer-based service and inventory tracking software application.

Technician shall have experience in the installation, repair, or maintenance of hydraulic, mechanical, electrical, electro-mechanical, or other systems of comparable complexity to vehicle barrier systems. The candidate shall have a minimum of two (2) years of experience in working with these systems. At a minimum, the candidate will have been trained on the proper operation and function of vehicle barrier systems, and will be capable of troubleshooting, and repairing basic system failures. The candidate must have computer skills at least at the beginner level and must be able to proficiently utilize the USCP’s computer-based service and inventory tracking software application.

4.2 Key Personnel

Designated individuals fulfilling the positions of Project Supervisor, Lead Technician shall be deemed as Key Personnel. As such, individuals placed in these positions must meet the approval of the USCP. The approval process may include a resume review, reference checks and/or a personal interview. The Contractor shall furnish a resume and references for each candidate subject to review and approval by USCP.

4.3 Badging

Badging: All on-site project manpower will be required to submit to fingerprinting and a USCP conducted criminal history and suitability check prior to being authorized to work on-site and on annual basis or as required by the USCP. All on-site project manpower are required to visibly display the USCP issued identification badge at all times and must be produced in response at the request of USCP officers or COR. If the badge is lost, stolen, or damaged; an immediate report must be made to the USCP Watch Commander and the COR. The badge is the property of the USCP and must be surrendered upon removal from the contract.

4.4 Personnel Uniforms and Safety Equipment

All on-site project labor support must be outfitted with Contractor uniforms. Uniforms shall include long pants, shirts, and jackets that are appropriate to weather conditions and the nature of work conducted. The outermost garment (shirt, sweater, jacket, hat) must display identifying Contractor logos.

In addition to daily uniforms, all on-site manpower shall be properly outfitted with the safety equipment required in accordance with the Contractor’s project safety plan. This shall include the appropriate high-visibility safety vests, safety glasses, boots, hard hats, and steel toe shoes when necessary, such as entering construction sites, etc.

Once the project commences, the Contractor will have a forty-five (45) day grace period for fully outfitting any newly hired on-site manpower with Contractor branded uniforms. This grace period shall NOT apply to the requisite safety equipment, which shall be required at all times. Service vehicles in support of this project, must be clearly identifiable and logoed for easy recognition and identification.

4.5 Vehicle Safety Equipment

All Vehicles must have overhead warning lights to indicate presence of a work vehicle on an active roadway. Vehicles are subject to undergo the required USCP established screening prior to entering Capitol Grounds.

4.6 Personnel Sustainment/Time & Attendance

On-site project labor support levels shall be maintained at all times. The Contractor shall have a written procedure detailing how shifts are to be covered, using existing resources, due to unexpected or unplanned absences. Notification of any unexpected or unplanned

Document Number: SSBR202500001 Page 12 of 45 absences shall be made to the COR designee within two (2) hours prior to the start of the subject shift by email. Planned or extended absences must be covered under the Contractor’s plan.

All on-site project labor support must clock in and out at the beginning and end of each work shift using the USCP’s Work Brain time and attendance system. Punctuality is required and tracked by the USCP. Contractor is required to submit a time and attendance log tracked by the contractor to the USCP as part of the monthly report.

4.7 Technology & Training Requirements

All project labor support assigned to document work tickets/inventory shall complete a USCP administered training class on the InfraLink System in use by SSB. The propriety system is non web based, therefore, available only on site at FCB to authorized personnel. Unless due to a system outage, all service tickets must be entered and completed by end of shift. When entering service ticket data into InfraLink, the data will include but not be limited to: trouble shooting method, findings, actions taken, description of part, serial number, and date of warranty if applicable. The Contractor should make every effort possible to communicate and produce paperless documents, i.e. electronic files.

All project labor support with access to USCP computer terminals shall complete the mandatory Computer Security Awareness Training Program as required by the USCP, Office of Information Services.

The Contractor shall provide each on-site labor support with a (smart) cell phone, and email capabilities for communications with USCP during work hours.

The Contractor shall provide a detailed training plan for all newly appointed on-site project manpower resources once the project commences. This training plan shall include; project specific equipment and operational training. The Project Supervisor shall oversee the training of all newly appointed technicians and shall submit a training checklist to the project COR for all newly appointed labor support.

4.7.1 Transition/USCP-Provided, Site-Specific Training

Within seven (7) days after award, Contractor Key Personnel shall be required to attend a one (1) day training on-site from 0700 am to 0300 pm. USCP will provide a minimum of eight (8) hours of orientation. Training will include, but is not limited to, Office of Information Systems (OIS) Computer Awareness Training, Work Order Data Entry Training, site and project orientation.

4.8 Safety Policy

The Contractor shall be required to develop, maintain, and submit a full scope safety policy that is to be implemented for the duration of this project. The safety policy shall comply with all applicable standards of the Occupational Safety and Health Administration (OSHA), the safety policies of the Office of the Architect of the Capitol (AOC), the USCP Office of Safety and Occupational Health, and shall be developed to maintain a safe and injury free workplace.

At a minimum the safety policy shall address; basic safety rules/guidelines, accident avoidance, injury/accident reporting, safety checks and checklists, lock out/tag out procedures, spill clean-up, materials handling, fall protection, confined space program, welding safety, personal protection equipment, and all other areas related to the installation and maintenance of vehicle barrier systems.

Specific portions of the safety policy (e.g. spill cleanup, etc.) must be in compliance with the safety policies of the Authorities having jurisdiction on the U.S. Capitol Complex, primarily the AOC. The contractor is responsible for the costs of OSHA certifications and other permits needed to work on manholes, due to increased safety/fall risks.

The Contractor shall abide by all applicable regulations in performing all tasks. In the event that the following laws, rules, and guidelines are updated, the Contractor must follow the current laws, rules, and guidelines.

• American National Standards Institute (ANSI)

• American Standard Testing Material (ASTM)

• Code of Federal Regulations (CFR)

• The Institute of Electrical and Electronics Engineers (IEEE), Inc.

• National Electrical Manufacturers Association (NEMA) Publications

• National Electric Code

• National Fire Protection Association (NFPA)

• Project Management Institute (PMI) Project Management Book of Knowledge (PMBOK)

• Standards of the National Board of Fire Underwriters for Electrical Wiring and Apparatus

• Occupational Safety and Health Act of 1970

• Provide Material Safety Data Sheet as required, such as barrier paint

• DC Department of Motor Vehicle Regulations regarding

• Title 18: Vehicle and Traffic: DC Regulations

• USCP Logistics SOP (provide at Contract Award)

• Standards of the Occupational Safety and Health Administration (OSHA)

• The Office of the Architect of the Capitol (AOC) the safety policies SOP (provide at Contract Award)

• USCP Office of Safety and Occupational Health SOP (provide at Contract Award)

• Underwriters Laboratories (UL) Standards for Safety including UL 681 and UL 611,

• National Fire Protection Association (NFPA) requirements, Document Number: SSBR202500001 Page 13 of 45

• National Electrical Code (NEC),

• Best Practices for Barrier Maintenance Technicians (provide at Contract Award)

5.0 Equipment Warranty

The Contractor shall, warranty all materials and equipment furnished by the Contractor under this scope of work to remain in satisfactory operating condition (ordinary wear and tear, abuse, and causes beyond control for this work excepted) for one (1) year from the date of installation regardless of the age of the part. All defects or damages due to faulty materials or workmanship shall be repaired or replaced without delay at no cost to the USCP. When equipment and labor covered by the Contractor warranty or by a manufacturer's warranty have been replaced or restored because of their failure during the period of the warranty, the warranty period for the replaced or repaired equipment or restored work shall be reinstated for a period equal to the original warranty period, and commencing with the date of completion of the replacement or restoration work. In the event that any equipment manufacturer customarily provides a warranty period greater than one (1) year, the Contractor’s warranty shall be extended for the same period of time.

6.0 Inventory

The Contractor shall maintain a full complement of consumables, tools, equipment, spare components, and the like to ensure the full operation of the vehicle barriers in accordance with the provisions of this scope of work. The Contractor shall have on hand minimum quantities of spare parts available to maintain and repair the barriers/bollards and gate arms. Upon completion of repair, the Contractor shall invoice for the cost of parts.

All inventory associated with this scope of work shall be at the same quality level, or higher, of the installed equipment it is intended to replace.

Inventory control, allocation, and tracking shall be the responsibility of the Contractor.

7.0 Reporting & Meeting Requirements

The Contractor shall be required to gather, document, and present information relating to the performance of the duties required by this scope of work in various formats and at predetermined intervals. The reporting and briefings/meetings required shall include, but is not limited to, the following:

• Daily AM Report: The Project Supervisor or Lead Technician shall be responsible for providing a written morning report and oral briefing for the USCP-designated employee on site, likely the COR or their designee, pertaining to work accomplished during the previous workday, outstanding issues and required repairs. This report is intended to be a short briefing to include staffing levels, attendance, tardy status, description of parts used including cost and part number, whether part is warrantied, goals for the next shift, the previous day’s accomplishments, activities and any issues that may need to be addressed, the number of service calls, locations, time of receipt of service call, time of arrival and time of repair and photos of damaged parts replaced. It shall be provided by 0500 hours eastern standard time (EST) each morning.

USCP will provide a template as a guideline.

• Weekly Report: The Project Supervisor shall be responsible for providing a detailed weekly report for the USCP designated technical point of contact pertaining to the daily accomplishments, issues, or concerns with USCP support efforts, and a weekly look-ahead for the upcoming week. This report is intended to be a submitted written document that is due by 1400 (EST) each Monday. USCP will provide a template as a guideline.

• Monthly Report: The Contractor shall be responsible for providing a detailed monthly report of billing activities to the COR or designee to review prior to submittal for payment. This process will ensure the accuracy of the billing activity and will help to streamline the payment process. A draft list of consumable parts spent during the previous month as part of submittals and provide to USCP by 1700 hours (EST) on the 5th of each month. Once approved, the contractor shall provide a final invoice, marked final, to USCP by 1700 hours (EST) on the 10th of each month. The Contractor shall be responsible for providing a detailed monthly report for the USCP COR. The monthly report shall be a detailed synopsis of the goals and accomplishments for the month, recommendations for the upcoming month, all emergency and planned repairs, and an inventory and warranty status. The report shall show mean time between failure (MTBF) for each as mean time to repair (MTTR) for each service call. The report shall list the number of service calls handled during the previous month and shall identify if any trends exist in repeated failures of the same parts. The parts list shall outline every replaceable part, part number and cost. The report shall outline a request for replenishment of inventory, supplies, and parts.