SS14-MJ-0426_Aviation_Training_Device_Software_Hardware_and_Accessories.pdf
PDF 320 KB Posted
- Solicitation number
- SS14-MJ-0426
- Issued by
- Polk County, Florida
About this file
This is a Request for Qualifications (RFQ) document issued by the School Board of Polk County, Florida for the procurement of a comprehensive aviation training solution under solicitation number SS14-MJ-0426. The procurement encompasses an integrated system including a Basic Aviation Training Device (BATD) or equivalent, Lockheed Martin Prepar3D v5 flight simulation software, TRACON air traffic control simulation software, Navigator flight planning software, high-performance computer hardware, a 27-inch micro-bezel monitor, monitor expansion hardware (Steam panel), keyboard tray system, installation and configuration services, freight and delivery, and comprehensive training and warranty support. The system must be compatible with standard 110V, 15-amp electrical outlets and operate within a typical educational classroom environment with high-speed internet connectivity recommended. Qualified vendors must demonstrate proven experience providing FAA-approved aviation training devices and possess the capability to supply integrated hardware and software systems compatible with aviation instruction and simulation training. Submissions are due no later than March 24, 2026, with responses to be submitted through Vendorlink, with submissions posted on March 6, 2026.
Vendors are required to submit company profiles and qualifications, complete product specifications and documentation, warranty and support information, delivery and freight timelines, training services offered, and pricing proposals. No specific pricing information, funding amounts, or anticipated award value or budget range is provided in the solicitation document. The solicitation does not identify any set-aside designations, disadvantaged enterprise restrictions, or incumbent vendors currently providing aviation training solutions to the School Board. Additionally, no existing infrastructure or technology requirements for integration are detailed in the procurement notice. The School Board reserves the right to request additional information, clarify responses, proceed with a formal solicitation process, and does not constitute a commitment to purchase. Interested vendors should contact the School Board directly through Vendorlink for clarifications or additional information regarding qualification requirements or technical specifications.
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Text version
March 5, 2026
RE: SS14-MJ-0426, Aviation Training Device, Software, Hardware, and Accessories
Dear Vendor, The School Board of Polk County, Florida is seeking qualified vendors to provide a complete aviation training solution including aviation training devices, associated software, computer hardware, monitor expansion components, and related accessories for use within our aviation training program.
This request is intended to identify vendors capable of supplying FAA-approved training equipment and compatible systems that support aviation instruction and simulation training.
Scope of Services The selected vendor shall provide the following:
1. Aviation Training Device (BATD or equivalent)
2. TRACON simulation software
3. Navigator training software
4. High-performance computer (CPU) compatible with flight simulation software
5. Steam panel monitor expansion kit
6. Monitor expansion hardware and mounting components
7. Keyboard tray system
8. 27-inch micro-bezel monitor
9. Installation and system configuration
10. Freight and delivery
11. Training and warranty support
Required Technical Specifications Vendors must provide equipment meeting or exceeding the following minimum specifications.
Aviation Training Device (BATD)
- FAA-approved Basic Aviation Training Device (BATD) or equivalent
- Professional flight control system including:
- Aircraft yoke control system
- Vernier-style throttle quadrant for throttle and mixture control
- Flight simulation software compatibility
- Support for logging FAA-approved training hours where applicable
- Configurable avionics and instrument panel options
- Expandable system capable of supporting additional avionics panels
- Classroom and instructional training compatibility
Flight Simulation Software
- Lockheed Martin Prepar3D v5 or equivalent professional-grade simulation platform
- TRACON air traffic control simulation training software
- Navigator flight planning and navigation software
- Compatibility with aviation training curriculum
- Capability to simulate complex aircraft and instrument training environments
Computer / CPU System High-performance computer capable of supporting aviation simulation environments.
Minimum specifications:
- Processor: Intel i7-12700K or equivalent
- CPU cores: 12 cores
- Cache: 25 MB
- Clock speed: 3.6 GHz base / up to 5.0 GHz turbo
- Memory: 16 GB DDR4 RAM minimum
- Storage: 500 GB SSD
- Graphics card capable of supporting multi-monitor simulation displays
- Operating system: Windows 11 Professional (64-bit)
Display System
- 27-inch LCD monitor
- Resolution: 1920 × 1080
- Micro-bezel design suitable for multi-monitor display setups
- Graphics compatibility with simulation platform
- Monitor expansion capability for additional instrument displays
Monitor Expansion Kit (Steam Panel)
- Steam gauge instrument display panel expansion
- Compatible with flight simulator platform
- Configurable instrument panel layout
- Integration with simulator avionics configuration
Keyboard Tray System
- Adjustable keyboard tray designed for simulator workstation integration
- Ergonomic mounting compatible with aviation training device desk/table
- Durable construction suitable for classroom use
Installation Requirements The system must operate within the following environment:
- Standard 110V, 15-amp electrical outlet
- Stable table or workstation capable of supporting simulator hardware
- High-speed internet connection recommended for software updates and functionality
Vendor Qualifications Interested vendors should demonstrate:
- Experience providing FAA-approved aviation training devices
- Capability to supply aviation simulation hardware and software
- Technical support and service availability
- Installation and training capabilities
- References for aviation training programs or educational institutions
Submission Requirements Please include the following in your response:
- Company profile and qualifications
- Product specifications and documentation
- Warranty and support information
- Delivery and freight timelines
- Training services offered
- Pricing proposal (if requested)
Vendor who meets the above criteria and would like to be considered please submit your response no later than March 24, 2026 through Vendorlink.
This request does not constitute a commitment to purchase. The School Board of Polk County, Florida reserves the right to request additional information, clarify responses, or proceed with a formal solicitation process.
Thank you for your interest and cooperation.
Sincerely, Mariangelie Jorge
Mariangelie (Mari) Jorge | FCCM, Senior Analyst – Purchasing Agent Purchasing & Printing Services | Polk County Public Schools P.O. Box 391, Bartow, FL 33831 1915 S. Floral Ave. Bartow, FL 33831 T: 863-534-0576 x689 | polkschoolsfl.com| Best way to contact me: mariangelie.jorge@polk-fl.net
All information sent to and from Polk County Public Schools are subject to the Public Records Law of Florida.
The School Board of Polk County, Florida, prohibits any forms of discrimination and harassment based on race, color, sex, religion, national origin, marital status, age, homelessness, disability, or any other basis prohibited by law in any of its programs, services, activities, or employment. Contact the Office of Equity & Compliance in the Human Resource Services Division to file concerns.
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