SS 9749 - NOTICE OF INTENT TO CERTIFY SOLE SOURCE SAVE AS WORD.docx

Notice of Intent to Certify Sole Source

To: Interested Parties

From: Kevin Yearick

CIO

Date: 10/23/2026

Re: Sole Source Certification Number SS9749 for the renewal of Computer Aided Dispatch Software (Flight Vector)

Contact Email Address: solesource@umc.edu

Sole Source Certification Award Details

Regarding UMMC Sole Source Certification Number SS 9749, please be advised that UMMC intends to award the renewal of Computer Aided Dispatch Software (Flight Vector) to Vellox Group.

UMMC issues this notice in accordance with Mississippi state law, policy, and procedures for sole source procurements.

Sole Source Criteria

1. Where the compatibility of equipment, accessories, or replacement parts is the paramount consideration (and manufacturer is the sole supplier).

2. Where a sole supplier’s item is needed for trial use or testing.

3. Where a sole supplier’s item is to be required when no other item will service the needs of UMMC.

Schedule

Project Details

1. Describe the commodity/service that the agency/institution is seeking to procure:

Flight Vector allows the communication center to view all assets and their current locations (accomplished through a 3rd party data feed from Outerlink Global Solutions IRIS and CP-3i systems); real time weather and airspace restriction; current ground conditions; and global positioning information. Flight Vector CAD (computer aided dispatch) tracks the status of availability of personnel to assign the closest medically appropriate persons to meet the patient level of care needs.

2. Explain why the commodity/service is the only one (1) that can meet the needs of the agency/institution:

Flight Vector software is utilized by MCES to track air and ground ambulances, pilots, crew and other personnel. MCES typically provides Specialty Care Ambulance transport, which is a mode of ambulance transportation designed for individuals who need advanced life support (ALS) and specialized medical monitoring and intervention by a critical care transport nurse during the transport. State regulations require Specialty Care Transport (SCT) for any transfers where the patient: has a running IV (any fluid), requires cardiac monitoring, is on a mechanical ventilator, requires advanced suctioning (via tracheostomy), or requires any level of care beyond the scope of an EMT-Basic. On occasion, MCES transports are downgraded to ALS. ALS units may give injections, administer medications, and place advanced airways - such as an Endotracheal tube, Laryngeal mask airway or Esophageal-tracheal tube. ALS providers may also be equipped with cardiac monitors and glucose testing devices. ALS providers can also read and interpret electrocardiograms. They are practiced in airway control (including placement of advanced airways), pharmacology, acute coronary syndromes, and performing as leaders and/or members of a resuscitation team.

Flight Vector is the only Air Medical CAD that is still receiving updates and support.

3. Explain why the source is the only person or entity that can provide the required commodity/service:

Vellox Group is the sole provider of support and licensing for this product.

4. Explain why the amount to be expended for the commodity/service is reasonable:

The estimated amount to be expended for the renewal of Computer Aided Dispatch Software (Flight Vector) is $123,174.00 for three years. Please be advised that UMMC will determine if additional enhancements, upgrades, support, or equipment are within scope during the certification period and may increase the spending authority accordingly. Should Vellox Group change their name during this certification period, then UMMC will determine if a recertification is necessary. This amount is within the expected price range for these products.

5. Describe the efforts that the agency/institution went through to obtain the best possible price for the commodity/service:

Pricing is compared against available market intelligence and identified discounts are pursued where applicable.

Submission Instructions and Format of Response from Objecting Parties

Interested parties who have reason to believe that the renewal of Computer Aided Dispatch Software (Flight Vector), (hereafter, “Products”) should not be certified as a sole source should provide information in the Vendor Form for the State to use in determining whether or not to proceed with awarding the sole source to Vellox Group.

The Vendor Form may be found at Bureau of Purchasing and Contracting | Mississippi Department of Finance and Administration (ms.gov), under “Purchasing Forms."

Objections must include the certification in Attachment B.

Comments will be accepted at any time prior to Monday, November 16, 2026 at 3:00 p.m. (Central Time) to solesource@umc.edu. Responses may be delivered via email to solesource@umc.edu. UMMC WILL NOT BE RESPONSIBLE FOR DELAYS IN THE DELIVERY OF RESPONSES. It is solely the responsibility of the Interested Parties that responses reach UMMC on time. Responses received after the deadline and responses that lack all required information will be rejected. UMMC reserves the right to inspect Interested Party’s commodity for comparison purposes.

If you have any questions concerning the information above or if we can be of further assistance, please contact solesource@umc.edu.

Attachment A: Vendor Correspondence Attachment B: Objection Certification

Attachment B

SUBMITTED IN RESPONSE TO

Sole Source Certification No. SS9749

Accepted until Monday, November 16, 2026, at 3:00 p.m.

I certify that the information contained in this objection is true and accurate to the best of my knowledge. I understand that UMMC will investigate all statements made in this objection and that any false or misleading information provided may result in adverse action.

Objector Name Objector’s title

Date