SS 9747 - NOTICE OF INTENT TO CERTIFY SOLE SOURCE SAVE AS WORD.docx

Notice of Intent to Certify Sole Source

To: Interested Parties

From: Kevin Yearick

CIO

Date: 9/23/2026

Re: Sole Source Certification Number SS9747 for Physician Scheduling Platform Renewal – Anesthesiology (QGenda)

Contact Email Address: solesource@umc.edu

Sole Source Certification Award Details

Regarding UMMC Sole Source Certification Number SS 9747, please be advised that UMMC intends to award the renewal of a Physician Scheduling Platform for our Anesthesiology Department (QGenda) to QGenda, LLC.

UMMC issues this notice in accordance with Mississippi state law, policy, and procedures for sole source procurements.

Sole Source Criteria

1. Where the compatibility of equipment, accessories, or replacement parts is the paramount consideration (and manufacturer is the sole supplier).

2. Where a sole supplier’s item is needed for trial use or testing.

3. Where a sole supplier’s item is to be required when no other item will service the needs of UMMC.

Schedule

Project Details

1. Describe the commodity/service that the agency/institution is seeking to procure:

QGenda physician scheduling is a centralized scheduling program for physicians and residents which is easily manageable and viewable by all departmental associates which gives real-time visibility into physician scheduling.

2. Explain why the commodity/service is the only one (1) that can meet the needs of the agency/institution:

QGenda is a centralized scheduling platform that allows physicians and residents mobile access to call, work and rotation schedules and immediately alerts parties impacted by scheduling changes. QGenda helps manage physician and resident call schedules, taking into account credentials and circumstantial issues and alerting possible conflicts. Updates to schedules are viewable in real time. QGenda also utilizes proprietary logic to prevent scheduling gaps and provides advanced forecasting tools, resource planning and integrations with other 3rd party software that are not available from other vendors.

No other physician scheduling platform has these unique and customizable features. These customizations are also available from the vendor at no charge.

3. Explain why the source is the only person or entity that can provide the required commodity/service:

QGenda, LLC is the sole provider of support and licensing for this product.

4. Explain why the amount to be expended for the commodity/service is reasonable:

The estimated amount to be expended for the renewal of a Physician Scheduling Platform for our Anesthesiology Department (QGenda) is $90,000.00 for three years. Please be advised that UMMC will determine if additional enhancements, upgrades, support, or equipment are within scope during the certification period and may increase the spending authority accordingly. Should QGenda, LLC change their name during this certification period, then UMMC will determine if a recertification is necessary. This amount is within the expected price range for these products.

5. Describe the efforts that the agency/institution went through to obtain the best possible price for the commodity/service:

Pricing is compared against available market intelligence and identified discounts are pursued where applicable.

Submission Instructions and Format of Response from Objecting Parties

Interested parties who have reason to believe that the renewal of a Physician Scheduling Platform for our Anesthesiology Department (QGenda), (hereafter, “Products”) should not be certified as a sole source should provide information in the Vendor Form for the State to use in determining whether or not to proceed with awarding the sole source to QGenda, LLC.

The Vendor Form may be found at Bureau of Purchasing and Contracting | Mississippi Department of Finance and Administration (ms.gov), under “Purchasing Forms."

Objections must include the certification in Attachment B.

Comments will be accepted at any time prior to Tuesday, October 13, 2026 at 3:00 p.m. (Central Time) to solesource@umc.edu. Responses may be delivered via email to solesource@umc.edu. UMMC WILL NOT BE RESPONSIBLE FOR DELAYS IN THE DELIVERY OF RESPONSES. It is solely the responsibility of the Interested Parties that responses reach UMMC on time. Responses received after the deadline and responses that lack all required information will be rejected. UMMC reserves the right to inspect Interested Party’s commodity for comparison purposes.

If you have any questions concerning the information above or if we can be of further assistance, please contact solesource@umc.edu.

Attachment A: Vendor Correspondence Attachment B: Objection Certification

Attachment B

SUBMITTED IN RESPONSE TO

Sole Source Certification No. SS9747

Accepted until Tuesday, October 13, 2026, at 3:00 p.m.

I certify that the information contained in this objection is true and accurate to the best of my knowledge. I understand that UMMC will investigate all statements made in this objection and that any false or misleading information provided may result in adverse action.

Objector Name Objector’s title

Date