SS 9746 - NOTICE OF INTENT TO CERTIFY SOLE SOURCE SAVE AS WORD_V.2.docx

Notice of Intent to Certify Sole Source

To: Interested Parties

From: Kevin Yearick

CIO

Date: 9/8/2026

Re: Sole Source Certification Number SS9746 for Renewal of Computerized Maintenance Management System for Tracking and Accessing Work Order History (Accruent TMS)

Contact Email Address: solesource@umc.edu

Sole Source Certification Award Details

Regarding UMMC Sole Source Certification Number SS 9746, please be advised that UMMC intends to award the Renewal of Computerized Maintenance Management System for Tracking and Accessing Work Order History (Accruent TMS) to Accruent.

UMMC issues this notice in accordance with Mississippi state law, policy, and procedures for sole source procurements.

Sole Source Criteria

1. Where the compatibility of equipment, accessories, or replacement parts is the paramount consideration (and manufacturer is the sole supplier).

2. Where a sole supplier’s item is needed for trial use or testing.

3. Where a sole supplier’s item is to be required when no other item will service the needs of UMMC.

Schedule

Project Details

1. Describe the commodity/service that the agency/institution is seeking to procure:

TMS provides a database/computerized maintenance management system for tracking and accessing work order history. TMS includes, but is not limited to: Corrective Work Orders; Preventative Maintenance (PM) Work Orders; Management of asset data; Management of key holder information; History of past work orders and Assignments; and A system of managing construction projects.

2. Explain why the commodity/service is the only one (1) that can meet the needs of the agency/institution:

All construction projects, key assignments, work order assignments, as well as all pertinent data such as asset assignment, location, dates, time, etc. are tracked in this system. This software allows UMMC the capacity to manage the work order request process, to optimize the assignment of services and labor, track expenditures of resources and schedule preventative maintenance. This is the only platform on the market with the ability to meet all our tracking needs without the need for multiple systems.

3. Explain why the source is the only person or entity that can provide the required commodity/service:

Accruent is the sole provider of this product as well as related support, services and development.

4. Explain why the amount to be expended for the commodity/service is reasonable:

The estimated amount to be expended for the renewal of Computerized Maintenance Management System for Tracking and Accessing Work Order History (Accruent TMS) is $173,733.20 for three years. Please be advised that UMMC will determine if additional enhancements, upgrades, support, or equipment are within scope during the certification period and may increase the spending authority accordingly. Should Accruent change their name during this certification period, then UMMC will determine if a recertification is necessary. This amount is within the expected price range for these products.

5. Describe the efforts that the agency/institution went through to obtain the best possible price for the commodity/service:

Pricing is compared against available market intelligence and identified discounts are pursued where applicable.

Submission Instructions and Format of Response from Objecting Parties

Interested parties who have reason to believe that the renewal of Computerized Maintenance Management System for Tracking and Accessing Work Order History (Accruent TMS) (hereafter, “Products”) should not be certified as a sole source should provide information in the Vendor Form for the State to use in determining whether or not to proceed with awarding the sole source to Accruent. The Vendor Form may be found at Bureau of Purchasing and Contracting | Mississippi Department of Finance and Administration (ms.gov), under “Purchasing Forms."

Objections must include the certification in Attachment B.

Comments will be accepted at any time prior to Monday, September 28, 2026 at 3:00 p.m. (Central Time) to solesource@umc.edu. Responses may be delivered via email to solesource@umc.edu. UMMC WILL NOT BE RESPONSIBLE FOR DELAYS IN THE DELIVERY OF RESPONSES. It is solely the responsibility of the Interested Parties that responses reach UMMC on time. Responses received after the deadline and responses that lack all required information will be rejected. UMMC reserves the right to inspect Interested Party’s commodity for comparison purposes.

If you have any questions concerning the information above or if we can be of further assistance, please contact solesource@umc.edu.

Attachment A: Vendor Correspondence Attachment B: Objection Certification

Attachment B

SUBMITTED IN RESPONSE TO

Sole Source Certification No. SS9746

Accepted until Monday, September 28, 2026, at 3:00 p.m.

I certify that the information contained in this objection is true and accurate to the best of my knowledge. I understand that UMMC will investigate all statements made in this objection and that any false or misleading information provided may result in adverse action.

Objector Name Objector’s title

Date