SS-2025-060-AH_-_Purchase_of_BECSys5_Chemical_Controller.pdf

Notice of Intent to Award a Sole Source Procurement

Subject: Purchase of BECSys5 Chemical Controller from Commercial Energy

Specialists, Inc.

Document Number: SS-2025-060-AH

Date: September 9, 2025

Written Response Due: September 16, 2025

Time: 2:00 PM EST

E-mail Address: bids@citynmb.com

This is not a Request for Proposals and there is no solicitation available. The proposed contract action is for product or services for which the City intends to negotiate and award with only one source under the authority of the City of North Miami Beach City Code Section 3-4.8. Any responses received as a result of this Notice of Intent shall be considered solely for the purpose of determining whether to conduct a competitive procurement. Responses will not be considered as proposals, bids, or quotes.

The City of North Miami Beach, Florida intends to negotiate a Sole Source procurement:

Request Department/Office: Parks and Recreation

Product and/or services to be purchased: Purchase of BECSys5 Chemical Controller from Commercial Energy Specialists, Inc.

Anticipated Cost: $19,636.72

Sole Source Justification: Commercial Energy Specialists, Inc. is the authorized seller for BECS Technology. This request is for the purchase of BECSys5 Chemical Controller for Victory Pool. The controllers will be used to provide continuous monitoring and control of sanitizers, oxidizers, pH levels, and total system flow rates of the chemicals administered to the pools aboard the base.

Active to be Taken: Interested firms or individuals may identify their interest and capability to respond to the requirement by submitting in writing their name, address, point of contact, telephone number, email, and a statement regarding capability to provide the specified procurement per the attached specifications. Interested firms will be considered only if they respond with clear and convincing documentation that they are capable of meeting or exceeding the requirements stated herein. All responses received within seven (7) calendar days after the date of publication of this synopsis will be reviewed by the City. A determination by the Chief Procurement Officer & sourcing Buyer II not to compete this proposed action based on the responses to this notice is solely within the discretion of the Chief Procurement Officer.

All responses must be in writing and returned to ATTN: City of North Miami Beach, 17011 NE 19th Ave., Suite 315, North Miami Beach, FL 33162 by: e-mail to bids@citynmb.com. Note the number of the Sole Source Information inquiry on documentation.

mailto:bids@citynmb.com

BECS Technology, Inc.

10818 Midwest Industrial Blvd, St. Louis, Missouri 63132-1611

(314) 567-0088 (314) 754-7269 FAX

www.becs.com

June 4, 2025

To whom it may concern, Please be advised that Commercial Energy Specialists, Inc., 952 Jupiter Park Lane, Jupiter, FL 33458 is BECS Technology, Inc.’s sole source for sales, service and warranty administration, in the Florida and Caribbean region. This relationship for support of the BECSys Controller line and related products has been in effect since September 1, 2005.

The BECSys Controller line includes the BECSys7 filtration/equipment room controller as well as the BECSys5, BECSys3, BECSys2 and all CES MR series water chemistry controllers. All BECSys controllers have a broad set of standard and optional sensors, communications modules, software monitoring platforms and supportive products.

CES technicians have been factory trained on the proper installation, maintenance and service of the entire BECSys product line.

We have chosen CES because of their expertise in all commercial pool markets, and feel they are the best company to represent BECS and our products. If you have any further questions regarding this matter please feel free to call.

Best regards, Brett D Steinbrueck

Brett D. Steinbrueck President cc: CES

Proposed To City of North Miami Beach Kevin Price

ATTN: ACCOUNTS PAYABLE

17011 N. E. 19th Avenue North Miami Beach, FL 33162

ESTIMATE

Ship To

08/14/25

BECSys5 and Feeders; Main Pool - Victory Park, NMB

Date 320934Order #

North Miami Beach, City Of

Troy SchanemanConsultant

Net 30Billing Terms Alex W BranningWQA

Victory Park 1980 NE 171st Street North Miami Beach, FL 33162 Phone: Fax:

Order Description BECSys5 Controller with new High Capacity Solution Feeder, Booster Pump, and BECSys CO2 Feeder for Victory Park Main Pool

Order Items

Unit PriceQuantityDescriptionLine Item Code Item Total

1BECSys5 Chemical Controller, BECSys Backplate Vertical Mount VFD Control

Sample Stream to be installed to Return Line, separate from Booster Pump.

CJB BECSys5 8,545.93 8,545.93

BECSys5 Chemical Controller, Gbit Ethernet, VFD, CP-1 Ready Complete Interactive System capable of controlling Chemistry, Water Level, Heaters, pumps (via MCC-VFD) and Monitoring of Chlorine Tank levels, Strainers and Turbidity.

Must be equipped with pertinent sensors to activate control & sensing features Includes Lighted Flow Cell with integrated safety flow switch & Vertically Mount, (4) 4-20 circuits for monitoring and control of vac & press readings, autofill, TDS, etc.

Optional CP-1 sensor can provide direct Chlorine Readings.

Includes BECS pH & ORP Sensors, Temperature Sensors Features ultra fast GBit Communications with EZ Connect, TLS encryption and 1 year on board data storage.

Open Architecture Remote Monitoring, Remote Control, and Alert Notifications via available wired Ethernet or Wireless network.

Digital flow sensor and saddle are not included, but available at an additional cost.

Factory 5-year Factory Electronics Warranty 115/230VAC, 50/60Hz, 12.25A full load (.25A controller, 12A for 3 relays -- 3A x 4)

1 BECSys5 Chemistry Controller InstallINST-CB5

Standard Installation of BECSys5 Chemistry Controller by licensed factory trained technician including sample stream tubing for flow cell (25 ft maximum run), Signet flow meter, and signet saddle if applicable. One year warranty on workmanship.

*No wall penetrations included *Electrical By Others

1 BECSys5 Chemistry Controller Professional Start Up & Operator Training

PSU-CB5

Professional Commissioning & Operator Training on BECSys5 Chemistry Controller configuration by Factory Certified Technician. Includes configuring control system for the specific application, warranty registration, and on-site Factory Warranty Administration. Training on control system per Operator Training Checklist.

Kevin Price

ATTN: ACCOUNTS PAYABLE

17011 N. E. 19th Avenue North Miami Beach, FL 33162

ESTIMATE

Ship To

08/14/25

BECSys5 and Feeders; Main Pool - Victory Park, NMB

Date 320934Order #

North Miami Beach, City Of

Troy SchanemanConsultant

Net 30Billing Terms Alex W BranningWQA

Victory Park 1980 NE 171st Street North Miami Beach, FL 33162 Phone: Fax:

1 Signet Paddlewheel Lo Flow Sensor (5-8"), Blue Cap 3-2536-P1

HD 3-2536-P1

Signet Paddlewheel Lo Flow Sensor (5-8"), Blue Cap

1 Signet 8" PVC Saddle w/adaptor, N80HD PV8S080

Signet 8" PVC Saddle w/adaptor, 2 Pressure Transducer w/50' CableCK 8660066

Pressure Transducer w/50' Cable For use with BECSys5,BW,7 Requires one loop power supply channel.

(Formerly 8660031)

1The Solution High Capacity Sodium Hypo FeederBP 22152-01 7,115.69 7,115.69

The Solution-High Capacity Sodium Hypo Feeder, max. output 1728 gpd.

Compact, wall mounted, pre-plumbed, venturi feed system.

Unit dimensions 24”H x 12”W Shipping dimensions 12.5”H x 18.5”W x 31.5”L Shipping weight 27lbs Specify if Booster Pump is needed (Required for new installation)

1 1HP Booster Pump, Pulsar Feed Systems 115/230V 60Hz, 1PH

BN 79214

Booster Pump, 1HP, 115/230V 60Hz, 1PH, 12.6/6.3 Amps.

Used with Pulsar Precision and other Pulsar Systems.

1BECSys Co2 Feeder, 5-50 SCFH, Diffuser, 220V (Injection)

BG 2100298-D2 668.00 668.00

CO2 Feeder is housed in a NEMA 4X (IP65) enclosure.

1Installation, less electricCB ISU 2,923.00 2,923.00

Installation and Factory Start-up of treatment equipment. Includes parts and labor for installation. Electrical work, permits (if applicable) by others.

Includes final review, CES training manual, full system and maintenance training per CES Operator Training Checklist, and on-site Warranty Administration. One year warranty on all installation workmanship.

Building Department Permits are Not Included and, if specified as being provided, will be charged as an additional cost.

Kevin Price

ATTN: ACCOUNTS PAYABLE

17011 N. E. 19th Avenue North Miami Beach, FL 33162

ESTIMATE

Ship To

08/14/25

BECSys5 and Feeders; Main Pool - Victory Park, NMB

Date 320934Order #

North Miami Beach, City Of

Troy SchanemanConsultant

Net 30Billing Terms Alex W BranningWQA

Victory Park 1980 NE 171st Street North Miami Beach, FL 33162 Phone: Fax:

1 Misc. Installation MaterialsInstallation

1Temporary Manufacturer Tariff, BECSTemporary Tariff Fee 169.10 169.10

Shipping is estimated, Electric is not included.

Customer to provide on-site disposal of any plumbing or equipment removed during installation.

Additional Information

We are pleased to submit the above package for your consideration.

1. Orders by credit card will incur a 3.5% processing fee.

2. Please complete and return the delivery schedule if attached to this package, it is designed to help coordinate delivery dates that best coincide with your construction and draw schedules.

3. It is your responsibility to provide the required permits, bonds and acceptable electrical connections. Proof of these requirements must be presented to CES on demand.

4. You may incur restocking fees if you choose to return any items included in this package to CES. Restocking fees vary per manufacturer.

5. Any changes to this order must be made in writing to CES.

6. Freight charges are estimates only and the actual freight costs may be different at time of shipping.

7. If capital dollars are not readily available, you may acquire this package through a lease or rent to own arrangement pending lending source approvals.

8. Payment terms are subject to the credit agreement you have on file with CES.

This estimate is valid for 30 days from the above date after which the estimate may be subject to change.

Your signature above is considered your acceptance of this proposal and is subject to all terms and conditions of your credit arrangement with CES.

THANK YOU!

Signature Date

Please click link below to digitally accept this prospoal

Proposal Acceptance http://remote.ceswaterquality.com/fmi/webd/ces-digisign?script=SigLink&param=digisign&$id=T1JEMzIwOTM0 http://remote.ceswaterquality.com/fmi/webd/ces-digisign?script=SigLink&param=digisign&$id=T1JEMzIwOTM0

Subtotal 19,421.72 Adjustment 0.00

Total 19,421.72 Shipping 215.00 Tax 0.00

Grand Total 19,636.72

Payment Due 0.00

Payments 0.00

08/ 27/ 2025