ASCPV cFolders FACT SHEET.docx

FACT SHEET for DLA’s Collaboration Folders (cFolders) 13 Dec 2010

1. Contractors must obtain a DLA Intranet Bid Board System (DIBBS) account in order to receive access to the cFolders system. cFolders is the DLA Distribution System for Solicitation Technical Data.

2. The DIBBS web address is https://www.dibbs.bsm.dla.mil

3. The main DIBBS web page has a section called Vendor Registration which provides the process for contractors to get a DIBBS account. If contractor has any problems creating a DIBBS account they can send a request to the DIBBS help desk via email at DibbsBSM@dla.mil

4. Once the contractor’s DIBBS account is created the information is sent to the cFolders system. The cFolders account will be created using the same userid and password that was set up in DIBBS.

5. The contractor can access cFolders by selecting the cFolders link on the DIBBS main page under the Technical Data section or by entering the cFolders url into their browser. The web address for cFolders is https://pcf1.bsm.dla.mil/cFolders/

6. If the contractor has problems logging into cFolders the first time they need to call the cFolders help desk at 1-866-335-4357. This help desk is strictly for account issues. The contractor will be required to change their password in cFolders the first time they log in. The cFolders password will not stay in sync with their DIBBS password. Password expire every

7. Access to restricted data on cFolders is based on whether the contractor has filled out the appropriate certifications for the restricted data and whether the contractor’s company is registered in the US/Canadian Joint Certification Program (JCP) in order to receive export controlled data. If the contractor doesn’t have access to specific restricted data within the solicitation, cFolders will show a message on the screen when they drill down to the drawing category or when they select the Download tab telling them “Add’l Access Required”. When the contractor clicks on the message, another window will display providing the contractor directions on how to get access for each restriction that applies.

8. For all other cFolders problems the contractor must call the cFolders Customer Service number at 804-279-3477 or submit a trouble ticket through the Customer Service web site. The web site url is https://www.pdmd.dla.mil/cs/

9. When the contractor logs into cFolders the main page will have a Filter link. This link is used to query by the solicitation number or by a specific material number (NIIN). The solicitation number must be entered in capital letters.

10. If the solicitation is extremely large it will be divided into multiple folders which will contain a specific number of NSNs per folder. When querying by solicitation in the filter the contractor must enter the solicitation number and an asterisk (*) in order to receive all the folders under that solicitation (example: SPRWA111RASCPV*). Each separate folder will contain the solicitation number and a numbering system (example SPRWA111RASCPV_01OF03, SPRWA111RASCPV_02OF3,e tc).

11. cFolders contains a Download Solicitation feature that allows the contractor to download all of the data within the solicitation to their own hard drive. When a solicitation contains more than one NSN the contractor can download the individual NSN.

12. Contractors must have their own desktop viewers to view individual documents within cFolders or from their desktop once downloaded. Solicitations will primarily consist of file types C4, PDF and TIF. However solicitations may also contain CAD data files. DLA does not provide viewers.