Springfield Boiler Replacement - Locating and Responding to Bid Solicitations in COMMBUYS.pdf
PDF 337 KB Posted
- Attached to
- Roderick Ireland Courthouse - Boiler Replacement
- Solicitation number
- BD-27-1107-FREG5-ACCOU-132832
- Issued by
- Hampden County, Massachusetts
About this file
This file is a job aid document provided by the Massachusetts Operational Services Division (OSD) that explains the process for locating and responding to bid solicitations through COMMBUYS, the Commonwealth's online procurement platform. The document outlines the step-by-step procedures for searching available bid opportunities and submitting quote responses. Vendors do not need to be pre-registered to search for bid solicitations, though registration as a COMMBUYS Vendor is required to submit quotes online. The Advanced Search function allows users to filter opportunities by bid number, description, opening date range, organization/department, and NIGP commodity class. Respondents can acknowledge receipt of bid details to receive future correspondence and amendments, review specific requirements in the Request for Response (RFR), and attach all required documents through the Items tab.
The submission process requires vendors to answer any buyer questions, review and accept the purchaser's terms and conditions, and submit their completed quote through the Summary tab. The OSD Help Desk provides support via email at OSDHelpDesk@mass.gov or by phone at 888-627-8283 (Monday-Friday, 8:00 a.m. - 5:00 p.m.). Training resources are also available through OSD Training at OSDTraining@mass.gov or (617) 720-3300. This guide serves as an operational resource for the related Springfield Boiler Replacement / Roderick Ireland Courthouse Boiler Replacement project, which seeks replacement of Boiler Number 2 with a unit compatible with the existing proprietary Aerco Boiler Sequencer.
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OFFERED BY
Locating and Responding to Bid
Solicitations in COMMBUYS
Operational Services Division
This Job Aid explains how to search for COMMBUYS Bid Solicitations and submit a Quote Response.
Overview
Overview
Launching COMMBUYS
Using Advanced Search
Searching for Bid Solicitations
Responding to Bid Solicitations
Creating a Quote Response
Attaching a Quote
Answering Buyer Questions
Using the Notes Tab
Accepting Terms and Conditions
Submitting the Quote
Contact
4/10/26, 11:00 AM Locating and Responding to Bid Solicitations in COMMBUYS | Mass.gov https://www.mass.gov/info-details/locating-and-responding-to-bid-solicitations-in-commbuys 1/5 https://www.mass.gov/ https://www.mass.gov/orgs/operational-services-division
You do not have to be registered in COMMBUYS to search for a Bid Solicitation. If you find a Bid Solicitation of interest that requires online submission, you may register as a COMMBUYS Vendor to create and submit a quote.
1. Launch COMMBUYS (https://www.commbuys.com/)
2. Select Sign In
3. Type User ID and Password
4. Select Sign In
1. Navigate to Advanced search at the top of the screen
2. Choose Bid Solicitation from the “Document Type” dropdown
Search fields may be used individually or in combination with each other. Select Clear between searches.
Field Name Action Needed
Bid Number Type the last five to six digits of the Bid
Number
Bid Description Type a keyword (ex: ‘catering’) to search for bids
Opening Date From and Opening
Date To
Select the calendar to display bid opportunities by Bid Opening Date timeframe
Organization/Department Choose an Organization or Department
NIGP Class Select the NIGP Class dropdown menu and choose a commodity code
Launching COMMBUYS
Using Advanced Search
Searching for Bid Solicitations
Responding to Bid Solicitations
4/10/26, 11:00 AM Locating and Responding to Bid Solicitations in COMMBUYS | Mass.gov https://www.mass.gov/info-details/locating-and-responding-to-bid-solicitations-in-commbuys 2/5 https://www.commbuys.com/
1. Select the Bids tab
2. Select the linked Bid Number
3. Select Yes to Acknowledge Receipt of the bid details. Select No to proceed to the bid details without acknowledging
a. By selecting Yes, you agree to receive any future correspondence regarding the Bid Solicitation including amendments
b. By selecting No, you may still view the bid and submit a quote but will not receive notifications regarding updates or amendments
1. Navigate to the bottom of the Bid Solicitation
2. Select Create a Quote
3. Select Save and Continue
4. Select the Items tab
a. Review the RFR for specific instructions
5. Select Save and Continue
1. Select the Items tab
2. Select Add File
3. Select Choose File
4. Click Save and Continue to save changes
5. Repeat until all required documents are attached
1. Select the Questions tab
2. Type answers to questions
3. Select Save and Continue
Creating a Quote Response
Attaching a Quote
Answering Buyer Questions
4/10/26, 11:00 AM Locating and Responding to Bid Solicitations in COMMBUYS | Mass.gov https://www.mass.gov/info-details/locating-and-responding-to-bid-solicitations-in-commbuys 3/5
If needed, use this space to record internal notes.
1. Review the Terms and Conditions provided by the Purchaser
2. Select Yes to accept the Terms and Conditions of the Bid Solicitation
3. Select Save and Continue
1. Review the Quote on the Summary tab
2. Select Submit Quote
3. Select OK
Using the Notes Tab
Accepting Terms and Conditions
Submitting the Quote
Contact
OSD Help Desk
Online
OSDHelpDesk@mass.gov
Phone
888-627-8283
Available Monday through Friday, 8:00 a.m. - 5:00 p.m.
Training Contact Information
4/10/26, 11:00 AM Locating and Responding to Bid Solicitations in COMMBUYS | Mass.gov https://www.mass.gov/info-details/locating-and-responding-to-bid-solicitations-in-commbuys 4/5 mailto:OSDHelpDesk@mass.gov tel:8886278283
State Organizations (/massachusetts-state-organizations)
© 2026 Commonwealth of Massachusetts.
Mass.gov® is a registered service mark of the Commonwealth of Massachusetts.
RELATED
OSD Buyer Training (/osd-buyer-training)
Online
OSDTraining@mass.gov
Phone
Main (617) 720-3300
Open M-F 9am-5pm
TTY Line (617) 727-2716
Fax
Fax (617) 727-4527
Address
One Ashburton Place, Room 1608, Boston, MA 02108-1552
Directions (https://maps.google.com/?
q=One+Ashburton+Place%2C+Room+1608%2C+Boston%2C+MA+02108-1552)
4/10/26, 11:00 AM Locating and Responding to Bid Solicitations in COMMBUYS | Mass.gov https://www.mass.gov/info-details/locating-and-responding-to-bid-solicitations-in-commbuys 5/5 https://www.mass.gov/massachusetts-state-organizations https://www.mass.gov/osd-buyer-training mailto:OSDTraining@mass.gov tel:6177203300 tel:6177272716 https://maps.google.com/?q=One+Ashburton+Place%2C+Room+1608%2C+Boston%2C+MA+02108-1552 https://maps.google.com/?q=One+Ashburton+Place%2C+Room+1608%2C+Boston%2C+MA+02108-1552
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