SPO approved SSJF B-53030 IDOT CO Notice Pivot Software for TNMS - Part 1.pdf

Sole Source Justification Form

Version 7.01 Page 1 of 6

Bulletin Reference Number 27-494DOT-FINAD-B-53030

Requesting Agency/University Illinois Department of Transportation

Sole Source Justification Form - Part I Section I - General Information

Department/Bureau/Section: Department of Transportation / Bureau of Design and Environment

Need Identified Date: Jul 22, 2026 Supply/Service Need By Date: Sep 15, 2026

Project Title: Pivot Software and CORS Software for Trimble Network Managed Services

Vendor: Seiler Instrument

Provide a description of the supplies or services required: Pivot Software and CORS Software for Trimble Network Managed Services

Value: Actual Value of Initial Term, this Change Order or Amendment: 1,227,870

Will this Sole Source amend a Professional or Artistic Services contract? Yes No

*Sole Source may not be used for amendments for Professional or Artistic Services if the amendment would increase the value by more than 5% of the initial award or extend the term by more than 60 days.

Type: One-Time Amendment or Change Order

Section II - Proposed Term

One-Time Purchase Term Contract

Section III - Funding Source Select the type of funding to be used (Check all that apply): State Appropriate Funds Federal Funds Other (Explain):

Section IV - Sole Source Justification

This purchase is economically only available from a single source primarily because it is: (If "Other" explain in one sentence)

The only software that can be used to operate the already installed and invested in equipment for the Continuous Operating Reference S

Are there secondary justification(s) for this sole source? Yes No

Another justification that this purchase is only available from a sole source is because it is:

Compatibility of Equipment, Accessories, Replacement Parts or Service

Another justification that this purchase is only available from a sole source is because it is:

Items are Copyrighted or Patented and the Items are Only Available from the Holder

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Bulletin Reference Number 27-494DOT-FINAD-B-53030

Requesting Agency/University Illinois Department of Transportation

Section V - Purchase History

Has the Agency or University Purchased these supplies or services in the past? Yes No

Term Term From Term To Value Description Contract Number Type

1 May 9, 2025 5/8/2035 1,807,998.57 CORS Saas for Trimble Network IFB P-80386 IFB

If more than 10, or if other comments, explain:

Section VI - Business Rationale

1. Provide a detailed explanation of the need for the supplies or services:

The Illinois Department of Transportation (IDOT) requires Trimble PIVOT software to actively manage and operate the state’s Continuous Operating Reference Station (CORS) Network. This software is essential for providing operational control, administrative oversight, continuous network monitoring, and user management (including user addition, removal, and monitoring) for the statewide CORS nodes. This change order also adds needed CORS nodes and licensed users to the original contract. These items were not included in the initial contract because the exact numbers would not have been known or used while the CORS network was being constructed. In the first year, some CORS nodes had already been installed and integrated by the Bureau of Design and Environment, utilizing federal ADCMS grant funding and with the full approval of the IDOT Secretary and applicable bureau chiefs.”

2. Provide a list and describe in detail the specifications required to satisfy the need:

Native Hardware Compatibility: The software must natively interface with the existing, deployed Trimble CORS node hardware across the state without requiring third-party middleware, which could introduce latency or data degradation. SaaS Environment Integration:

The software must be fully compatible with, and mandated by, our existing Trimble Network Managed Services (TNMS) SaaS solution, which hosts our data and server infrastructure. Comprehensive Administrative Control: The platform must provide full-suite user management (provisioning, monitoring, and de-provisioning) and real-time network health monitoring specific to the CORS infrastructure. The request includes a major price increase due to the increase in the fully redundant base package. The agency exceeded a management threshold in regards to the number of CORS nodes and licensed users, and the vendor has indicated that the cost increase is the delta of going from the original network size to the new base package. The change order will provide for a much larger network, an increase beyond the threshold of a standard 30-node system, and a higher cost to manage the increase in the number of licensed users within the TNMS solution.

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Bulletin Reference Number 27-494DOT-FINAD-B-53030

Requesting Agency/University Illinois Department of Transportation

3. Provide detail explaining the justification selected in Section IV to explain why the requested supplies or services are the only ones available that can satisfy the agency or university requirements?

Trimble PIVOT is the only software available that can fulfill this requirement because IDOT operates within an existing, closed Trimble hardware and hosting ecosystem. The department has already made a substantial, grant-funded investment in Trimble CORS hardware nodes statewide. Furthermore, IDOT currently utilizes a Trimble Network Managed Services (TNMS) SaaS solution for critical data and server hosting. The TNMS architecture strictly requires the use of Trimble PIVOT software to function. Introducing software from an alternative vendor is technically impossible without abandoning the current TNMS SaaS environment and risking severe compatibility issues with the deployed physical nodes. As IDOT begins to roll out registration of the TNMS solution for internal and external users, the use of PIVOT software, the constructed number of nodes, and the projected number of users must be accounted for in order to remain compatible with the proposed implementation of the network.

4. What are the unique features of the supplies or services that are not available in any other product or by any other vendor? Provide specific quantifiable factors/qualifications:

Proprietary TNMS Requirement: Trimble PIVOT is the sole software application authorized and architected to run on the Trimble Network Managed Services (TNMS) SaaS platform that IDOT currently utilizes for server hosting. No other software vendor has access to integrate into this proprietary SaaS environment. Avoidance of "Rip-and-Replace": Using PIVOT allows IDOT to leverage 100% of the existing CORS physical infrastructure. Any other software would lack the proprietary drivers and communication protocols necessary to manage the hardware, effectively rendering the existing state-wide network obsolete. The agency procured these services through a competitive solicitation and the services provided by this vendor are not readily available with any other vendor.

5. Has the Agency or University considered alternative supplies or services to satisfy their need? Yes No

5a. If no, why weren't alternatives evaluated?

Proprietary TNMS Requirement: Trimble PIVOT is the sole software application authorized and architected to run on the Trimble Network Managed Services (TNMS) SaaS platform that IDOT currently utilizes for server hosting.

6. Are there resellers or distributors?

Yes No N/A

7. What efforts were made to get the best possible price (i.e. did the agency/university negotiate) and how did you determine the price for this purchase is considered fair and reasonable?

IDOT negotiated directly with Trimble to obtain the most favorable pricing available to the State. Trimble has extended a 10 percent discount off MSRP to IDOT for all software and hardware included in State of Illinois contracts, including the Pivot software. The recent award of the ADCMS grant to IDOT by the Federal Highway Administration will provide the necessary funding for the implementation of the network software.

8. Will this purchase obligate the State to this vendor for future purchases such as maintenance, licensing or continuing need?

Yes No

8a. If yes, please provide details regarding future obligations and/or needs:

To continue work under the SaaS solution with TNMS (Trimble Network Managed Solutions), we must continue using PIVOT software.

In the future. The agency would be able to continue using PIVOT software in the future through the long-term contract it has procured.

9. What will be the financial or other impact to the State if this sole source is not approved and a competitive bid is required?

If this sole source is not approved, the financial and operational impacts to the State will be catastrophic. Because alternative software cannot interface with the existing TNMS SaaS hosting solution or the proprietary Trimble CORS nodes, IDOT would be forced to either build a software suite that would manage the CORS network (taking years and in the millions of cost) or execute a total "rip-and-replace" of the statewide CORS network infrastructure. This would result in the loss of millions of dollars in previously invested capital and Federal ADCMS grant funding. Furthermore, a competitive bid would result in a prolonged interruption of critical positioning services for surveyors, engineers, and transportation infrastructure projects statewide while a completely new physical and digital network is procured and deployed.

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Bulletin Reference Number 27-494DOT-FINAD-B-53030

Requesting Agency/University Illinois Department of Transportation

10. Is there any additional information you would like to add to justify this sole source?

Procuring Trimble PIVOT software is not a new infrastructure project, but rather the necessary operational software required to utilize and maintain the State’s existing, approved infrastructure. Denying this procurement would directly conflict with the intentions of the Federal ADCMS grant that funded the original hardware and would strand existing state assets, rendering them unusable. Approving this sole source ensures seamless continuity of operations and protects the State's previous financial investments.

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Bulletin Reference Number 27-494DOT-FINAD-B-53030

Requesting Agency/University Illinois Department of Transportation

Section VII

Requesting Department Representative

Requesting Department Signature Required

I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed.

Date Jul 24, 2026

Printed Name Dan Mlacnik E-mail Address Dan.Mlacnik@illinois.gov

Phone Number 2175582436

State Agency Bureau/Division Head or University Purchasing Director Approval and Signature Required

I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed. (All prior form fields will lock once this e-signature is completed)

E-mail Address Omolara.Erewele@illinois.gov

Phone Number (217) 785-5234 Date Sep 2, 2026

Printed Name Omolara Erewele

Agency Bureau/Division Head or University Purchasing Director and Not a Designee

SPO Approval and Signature Required

I have reviewed and understand the contents of this Sole Source Justification and agree with the State Agency or University determination.

I have reviewed and understand the contents of this Sole Source Justification and do not agree with the State Agency or University determination. As a result, the State Agency or University must explore other sourcing methods to satisfy their need.

State Purchasing Officer Signature Phone Number (217) 970-0284 Date Sep 2, 2026

Printed Name Adam Aldridge E-mail Address Adam.Aldridge@illinois.gov

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Bulletin Reference Number 27-494DOT-FINAD-B-53030

Requesting Agency/University Illinois Department of Transportation

Sole Source Justification Form - Part II Section I - General Information

Project Title Pivot Software and CORS Software for Trimble Network Managed Services

Vendor Seiler Instrument

Initial Date of Procurement Bulletin Posting

Was a Sole Source hearing held per 30 ILCS 500/20-25?

Yes - Complete Section II and III below (Section II will only be visible when this option is selected)

No - Section II not required, go to Section III below Section III - CPO Approval and Signature Required

Based on my review, I authorize the Agency/University to proceed in accordance with the published Notice referenced above.

Based upon my review, I authorize the Agency/University to proceed with the following Changes.

Based on my review, the Agency/University is not authorized to proceed with this sole source as presented and my recommendation is that it be cancelled.

Other

CPO Signature CPO Phone

Printed Name Date

CPO E-mail

Version 7.01 Page of Sole Source Justification Form - Part I Section I - General Information Will this Sole Source amend a Professional or Artistic Services contract?

If yes, what was the original contract value?

*Sole Source may not be used for amendments for Professional or Artistic Services if the amendment would increase the value by more than 5% of the initial award or extend the term by more than 60 days.

Section II - Proposed Term If a Term Contract, does the term, including renewals, exceed 12 months?

If yes, provide a detailed justification including any economic benefit received for agreeing to a multi-year term:

Section III - Funding Source Select the type of funding to be used (Check all that apply):

Section IV - Sole Source Justification Are there secondary justification(s) for this sole source?

Section V - Purchase History Has the Agency or University Purchased these supplies or services in the past?

Term Term From Term To Value Description Contract Number Type Section VI - Business Rationale

1. Provide a detailed explanation of the need for the supplies or services:

2. Provide a list and describe in detail the specifications required to satisfy the need:

3. Provide detail explaining the justification selected in Section IV to explain why the requested supplies or services are the only ones available that can satisfy the agency or university requirements?

4. What are the unique features of the supplies or services that are not available in any other product or by any other vendor? Provide specific quantifiable factors/qualifications:

5. Has the Agency or University considered alternative supplies or services to satisfy their need?

5a. If yes, name the alternative vendors whose supplies or services were evaluated:

5b. If yes, what were the alternatives for each vendor and why were they unacceptable? Be specific with regard to features, characteristics, requirements, capabilities and compatibility:

5c. Explain how the market evaluation was conducted?

*This evaluation is to determine available options within a market. If the evaluation is to determine quality or best suited option, this is not the appropriate source selection. Under no circumstances shall the evaluation consist of testing alternative options. These activities must be conducted in a competitive transparent environment (i.e. IFB or RFP).

5a. If no, why weren't alternatives evaluated?

6. Are there resellers or distributors?

7. What efforts were made to get the best possible price (i.e. did the agency/university negotiate) and how did you determine the price for this purchase is considered fair and reasonable?

8. Will this purchase obligate the State to this vendor for future purchases such as maintenance, licensing or continuing need?

8a. If yes, please provide details regarding future obligations and/or needs:

9. What will be the financial or other impact to the State if this sole source is not approved and a competitive bid is required?

10. Is there any additional information you would like to add to justify this sole source?

Section VII Requesting Department Signature Required I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed.

State Agency Bureau/Division Head or University Purchasing Director Approval and Signature Required I know and understand the contents of this Sole Source Justification and attest that all statements are true and correct and the fairness and reasonableness of the price was adequately confirmed. (All prior form fields will lock once this e-signature is completed) SPO Approval and Signature Required Sole Source Justification Form - Part II Section I - General Information Was a Sole Source hearing held per 30 ILCS 500/20-25?

Section II - Sole Source Hearing Details The State posted to the Illinois Procurement Bulletin a description of the State's need, the justification for the sole source decision, and information regarding the opportunity to submit comments and testify at a public hearing. Notice of the hearing was also posted outside of the hearing room 48 hours prior to the hearing.

The public hearing was conducted for the purpose of receiving testimony regarding the sole source determination. The Hearing Officer recommends the following:

The following relevant documents are attached:

Section III - CPO Approval and Signature Required 9.0.0.2.20101008.1.734229