Changes Page_2 MAR 2021.docx

SPMYM1-21-Q-0022, Amendment 0001

Changes Page: 03_02_21

1.) CLIN’s 0008, 0026, and 0027: MIL-PRF-24635 reference updated to current revision.

MIL-PRF-24635E has been updated to current revision MIL-PRF-24635F. Item description update applies to the following CLIN/SubCLINs:

· CLIN 0008: SubCLINs 0008AA thru 0008AZ

· CLIN 0026: SubCLINs 0026AA thru 0026AF

· CLIN 0027: SubCLINs 0027AA thru 0027AF

2.) SubCLINs: 0008AX, 0008AY, and 0008AZ: Item description reference of Grade C is updated to cite Grade B.

3.) Permissible variation values updated in FAR 52.211-16 VARIATION IN QUANTITY (APR 1984) to reflect + 5% increase and – 5% decrease values. Vendor’s may propose alternate values than reflected. Updates and/or proposed changes shall be identified in the vendor’s offer submission.

4.) The following revision and statement have been inserted under in the “Statement of Work and Specifications” section:

“Delivery Plan The Government may require emergent /expedited delivery of some or all contracted material. Expedited delivery is defined as delivery to destination within 24-hours of order, including weekends and Federal holidays. Expedited delivery in excess of 24-hours is not acceptable. Any additional fee for expedited delivery shall be negotiated between the Government and Contractor on an individual delivery order and case by case basis at the time of the expedite request. Any resultant fee or additional charge for expedited delivery within 24-hours of order shall be executed utilizing the reserved “expedited delivery” CLIN.”

5.) The below information has been inserted and updated under “Addendum to FAR 52.212-2, Evaluation – Commercial Items (OCT 2014) ” “2.2.2 Delivery Plan”:

“Note: See Delivery Plan section of the Statement of Work and Specifications. The Government may require emergent /expedited delivery of some or all contracted material. Expedited delivery is defined as delivery to destination within 24-hours of order, including weekends and Federal holidays. Expedited delivery in excess of 24-hours is not acceptable. Any additional fee for expedited delivery shall be negotiated between the Government and Contractor on an individual delivery order and case by case basis at the time of the expedite request. Any resultant fee or additional charge for expedited delivery within 24-hours of order shall be executed utilizing the reserved “expedited delivery” CLIN. CLIN 0032 is reserved as the referenced expedited fee CLIN for future use after contract award. Therefore, vendors are advised to omit CLIN 0032 from any offer submission.”

6.) Revised the quarterly summary report timeline under the Administrative Requirements/Data and Reports section in the “Statement of Work and Specifications” as follows:

“The Contractor shall provide the Contracting Officer quarterly summary reports to track the efficiency of the contract. The reports can be either mailed or faxed on company letterhead or e-mailed directly to the Contract Administrator and the Shipyard Technical Point of Contact. These reports shall be received no later than the thirty (30) calendar days after the end of the quarter. These reports, for each month in the quarter, will contain, at a minimum, the following information.”

7.) The following revision and statement have been inserted under in the “Statement of Work and Specifications” section:

“Shelf Life All products furnished under this contract shall have not less than 50 percent (50%) of shelf life remaining at the time of delivery of product on activity based on the manufacturer’s product expiration date in accordance with DOD 4140.27 for Type II material. Any delivery from the Contractor not having at least 50 percent (50%) shelf-life remaining shall normally be considered non-conforming with the exception of emergent or expedited request. The Government can waive the 50 percent rule to meet emergent needs. Shelf-life material received without the required shelf-life markings is unacceptable.

Once a product reaches 60 percent shelf-life remaining, the contractor shall notify the respective JIT Item Manager at each Shipyard location. Each Shipyard’s Point of Contact will be identified upon contract award.”

8.) The information below under “Addendum to FAR 52.212-2, Evaluation – Commercial Items (OCT 2014) ” “2.1.3 Target Chemical Minimization” has been revised to state:

“Target Chemical Minimization.

For each proposed product, the contractor shall provide percentage (by weight) of the following target chemicals present (Note- See statement (b) below):

a. Benzene, Beryllium and Beryllium Compounds, Cadmium and Cadmium Compounds, Carbon Tetrachloride, Chromium and Chromium Compounds, Ethylene Glycol, Lead and Lead Compounds, Mercury and Mercury Compounds, Methyl Chloroform (1,1,1-Trichloroethane), N-Butyl Alcohol, Methyl Ethyl Ketone, Methylene Chloride (Dichloromethane), Toluene, Trichlorotrifluoroethane (CFC-113), Xylene, Zinc Chromate.

b. Provide a narrative description of how the overall suite of products proposed supports the general objective of minimizing the overall usage of Naval Sea Systems Command (NAVSEA) targeted chemicals. On 3 April 2003, NAVSEA tasked all Naval Shipyards to reduce or eliminate the use of all chemicals listed in section 2.1.3(a) above.”

9.) The information below under “FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (ADDENDA)” “1.3.1.1 Price” has been revised and updated to the following:

“The offeror’s price quotation shall include the unit price and extended unit prices for each CLIN/SubCLIN selected. Pricing shall include the base period and the proposed escalation rate for the option with any supporting information. Offerors shall include the completed “PRICING INFORMATION” and “ESCALATION RATE” portion of the solicitation. The Government prefers and desires CLIN/SubCLIN pricing submission in an Excel spreadsheet format. Vendors may utilize the attached spreadsheet “SPMYM121Q002_Requirement List_2 MAR 2021” or a similar format for the price quotation submission. If the attached spreadsheet or similar format is utilized, completion of the individual and extended line item pricing on the SF1449 is not required. If a vendor elects to utilize an alternate format than provided, the spreadsheet shall be unlocked and all calculations and methods/formulas used to arrive at pricing figures must be apparent and accessible to the Government. The Government has not pre-populated formulas and/or calculations in the attached referenced spreadsheet, “SPMYM121Q002_Requirement List_2 MAR 2021.” The spreadsheet is provided as a template/suggested format for vendors to use for pricing quotation submission. Vendors are responsible for inputting any and all elected calculations, methods, and/or formulas. If a vendor elects to utilize the provided format, the spreadsheet submission shall be unlocked and all calculations and methods/formulas used to arrive at pricing figures must be apparent and accessible to the Government. Should a vendor elect to utilize the SF1449 form in lieu of an alternate format, this is an acceptable format and must be completed in its entirety.”

Additional solicitation references to the attached spreadsheet “SPMYM121Q002_Requirement List” are updated to reflect the revised version attached to Amendment 0001 titled “SPMYM121Q002_Requirement List_2 MAR 2021” reflective of changes #1 and #2 of this document.

10.) The following revision and statement have been inserted under in the “Statement of Work and Specifications” section:

“Return Policy The Contractor shall provide for a return policy. In the event that the Government issues a release order of an amount in excess of immediate need, the Contractor shall provide a method for the Government to return the product for a refund. Any additional fee or cost associated with the return/restocking of the product(s) must be specified, outlined, and submitted as a part of a vendor’s restocking plan to be negotiated prior to contract award. CLIN 0033 is reserved as the associated return/restocking fee CLIN.

Note: A Contractor shall accept product returns on product item(s), provided the item is undamaged, properly stored and has sufficient shelf life remaining so that it can be reasonably resold to another customer.”

11.) The information below under “Addendum to FAR 52.212-2, Evaluation – Commercial Items (OCT 2014) ” “2.2.4 Warehousing/Distribution” has been revised to state:

“Warehousing/Distribution.

Note: The restocking plan (criteria (d) above) shall provide a method for the Government to return the product for a refund. Any additional fee or cost associated with the return/restocking of the product(s) must be specified, outlined, and submitted as a part of a vendor’s restocking plan and will be negotiated prior to contract award. CLIN 0033 is reserved as the associated restocking fee CLIN, if applicable. See Return Policy section of the Statement of Work and Specifications. The Government is requesting and prefers for any additional fee associated with the return/restocking of the product to be specified as a percentage of the restocking item price. However, a vendor may elect an alternative methodology which shall be outlined and specified in detail as a part of the restocking plan submission. Details of the return/restocking plan are at the vendors discretion and shall be clearly specified, outlined, and identified upon return/restocking plan submission.

12.) The following revision and statements have been updated and inserted under in the “Statement of Work and Specifications” section:

“Government Testing Procedures NOTE: Receipt Inspection testing will be typically accomplished as per NAVSEA requirements utilizing NAVSEA letter from Mark Ingles (SEA05) which provided guidance on COA/COC and receipt inspection testing or NAVSEA Standard Items which utilizes the VENDOR COA/COC to waive attributes already tested “SAT.” Manufacturer provided COA’s may be acceptable in lieu of receipt inspection, including QA Code 3 material, provided the COA has the information required per NAVSEA letter (Ser 04X/0100) from Mark Ingles, dated April 25, 2011 and 009-32. Random surveillances of the facilities and the coatings are required by NAVSEA. If a coating is in question for any reason, or for any missing attributes from the VENDOR COA/COC will/or could be grounds to have the coating fully Receipt Inspected including the full gambit of conformance testing as required by NAVSEA and the paint spec.

Critical paints/solvents that may require receipt inspection testing, certificate of compliance or conformance test data in accordance with NAVSEA requirements are coatings used, typically, in critically coated areas, special use applications (e.g. Special Hull Treatment (SHT)) and coatings used in nuclear cog areas). As an example; coatings that are qualified to MIL-DTL-24441, MIL-DTL-24631, and MIL-PRF-23236 are normally considered Critical and require testing.”

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