Specs Van Buren Asphalt.pdf

Van Buren LPOE, Asphalt Replacement PHASE II 173 Acadian Way, Van Buren, ME 04785

TABLE OF CONTENTS

TOC TABLE OF CONTENTS

011000 SUMMARY

011400 WORK RESTRICTIONS

012400 OPTIONS

012900 PAYMENT PROCEDURES

013100 PROJECT MANAGEMENT & COORDINATION

013120 CRITICAL PATH METHOD SCHEDULING FOR SHORT PROJECTS

013300 SUBMITTAL PROCEDURES

014000 QUALITY ASSURANCE & CONTROL REQUIREMENTS

014200 REFERENCES

015930 SECURITY PROCEDURES

015950 SAFETY & HEALTH

016000 PRODUCT REQUIREMENTS

017000 EXECUTION REQUIREMENTS

017310 CUTTING & PATCHING

017419 CONSTRUCTION NONHAZARDOUS WASTE MANAGEMENT AND DISPOSAL

017700 CLOSEOUT PROCEDURES

017810 PROJECT RECORD DOCUMENTS

018900 SITE CONSTRUCTION PERFORMANCE REQUIREMENTS

END OF TABLE OF CONTENTS

PROPERTY OF THE UNITED STATES GOVERNMENT

FOR OFFICIAL USE ONLY

Do not remove this notice Properly destroy documents when no longer needed

Number SECTION TITLE

April 16, 2026

Van Buren LPOE, Asphalt Replacement PHASE II RME 05621

SUMMARY 011000 - 2

SECTION 011000 – SUMMARY

PART 1 - GENERAL

1.1 PROJECT INFORMATION

A. Project Name and Location: Van Buren LPOE, Asphalt Replacement, 173 Acadian Way, Van Buren, ME 04785.

B. Project Summary Description: Asphalt Replacement as well as Option 1 work as outlined the Van Buren Asphalt Scope of Work.

C. Project Delivery Method: Traditional design/bid/build.

D. The Contracting Officer (CO) for the project is:

E. The Contracting Officers Representative (COR) for the project is Kevin Dessureault.

1.2 WORK SEQUENCE

A. The work shall be conducted in phases to ensure continued traffic flow and operations at the Van Buren LPOE. Refer to the Van Buren Asphalt Scope of Work for additional information.

B. Building will be occupied 24/7/365 during performance of work under this Contract. Occupancy notifications will be posted in a prominent location in the work area. Before work is started, the Contractor shall arrange with the Contracting Officer a sequence of procedure, means of access, space for storage of materials and equipment, and use of roadways for continued LPOE Operation.

1.3 WORK BY OTHER CONTRACTORS

A. The Contractor shall cooperate with other contractors performing related work, including providing labor, materials and other costs necessary to satisfactorily coordinate the Contract work with work performed under other contracts.

1.4 SCHEDULE OF GOVERNMENT-FURNISHED PROPERTY

A. The project may include Government furnished property to be installed by the Contractor. The contractor shall advise GSA at least 30 days in advance of when the property should be delivered.

1.5 MISCELLANEOUS PROVISIONS

A. Work in existing facilities shall correspond in all respects with the existing conditions to which it connects, or to similar existing conditions, in materials, workmanship and finish.

PROPERTY OF THE UNITED STATES GOVERNMENT

FOR OFFICIAL USE ONLY

Do not remove this notice

Properly destroy documents when no longer needed

SUMMARY 011000 - 3

B. Alterations to Existing Conditions: Existing conditions shall be cut, drilled, removed, temporarily removed, or removed and replaced, as necessary for performance of Work under the Contract. Work out of alignment where exposed by removal of existing work shall be called to the attention of GSA.

Necessary corrective work shall be as directed.

1. Replacements of existing conditions that are removed shall match similar existing conditions.

2. Unless otherwise indicated, existing structural members shall not be cut or altered without authorization by the Contracting Officer.

3. Conditions remaining in place, which are damaged or defaced during the Work, shall be restored to the condition existing at time of award of Contract.

4. Discolored or unfinished surfaces exposed by removal of existing conditions, that are indicated to be final exposed surfaces, shall be refinished or replaced as necessary to produce uniform and harmonious contiguous surfaces.

C. Existing structures will remain in place.

D. Existing utility services with related meters and equipment will remain in place.

E. Removed items indicated to remain the property of the Government shall be stored on site where directed by the Contracting Officer.

F. Contractor is to obtain any required building permits, or any other permits required from local, city or state government(s), entities or agencies for the work required at no additional cost to the Government.

PART 2 - PRODUCTS (Not Applicable)

PART 3 - EXECUTION (Not Applicable)

END OF SECTION 011000

PROPERTY OF THE UNITED STATES GOVERNMENT

FOR OFFICIAL USE ONLY

WORK RESTRICTIONS 011400 - 1

SECTION 011400 - WORK RESTRICTIONS

PART 1 - GENERAL

1.1 CONTRACTOR USE OF PREMISES

A. The Contractor will review and document the existing conditions surrounding the project premises.

Provide documentation to the Government prior to the commencement of any construction activity.

B. The Contractor shall limit use of the premises to the work in areas indicated, and to allow for

Government occupancy and public use.

1. Confine operations at the site to areas indicated. Do not disturb portions of the site beyond the areas in which Work is indicated.

2. Keep driveways and entrances serving the premises clear and available at all times to the Government, Government employees and to visitors. Do not use these areas for parking or storage of materials.

3. Schedule deliveries to minimize space and time requirements for storage of material and equipment on site.

4. Maintain existing building in a safe and weather-tight condition throughout the construction period. Repair damage caused by construction operations to the satisfaction of the government. Take precautions to protect the building, its occupants and the public during the construction period. A representative of the Contractor shall be available to arrive on site within one (1) hour of notice should an emergency occur.

5. Keep public areas, such as hallways, stairs, lobbies and toilet rooms, free from accumulation of waste material, rubbish, construction debris and construction materials.

6. Space on the premises which can be made available for the Contractor's storage and related activities is limited. Materials should be staged off-site and phased for delivery to the work area. Arrange and gain approval for use of this space through the Contracting Officer. Use of on-site space must not interfere with operations of the Government.

7. Existing materials and equipment that are removed as part of the construction operations, and that are not reused or designated to be salvaged as Government property, shall become the property of the Contractor and shall be removed from the site. Storage or sale of excess salvageable materials and equipment is not permitted on site.

8. Pollution producing equipment shall not be located near air intakes where airborne smoke or fumes could be drawn into the building. When not required for powering unloading operations, turn off engines when docked.

9. Smoking is not permitted in or around the building, see Facilities Management Regulation (FMR) Case 2008-102—3. Also see Code of Federal Regulations (CFR) 41 CFR Part 102- 74.

10. Limited parking will be available on site during working hours for the Contractor and Contractor's employees. One parking space approximately forty (40) feet in depth can be made available for contractor use, for dumpster or vehicle.

11. Cell Phones: Contractor is to provide company cell phone during this contract. All cell phones to be on “vibrate” at all times. Common sense shall be used when operating

WORK RESTRICTIONS 011400 - 2

cellular devices. Cell phones are only permitted in construction area and contractor’s office space.

12. No apparatus with an open flame is allowed to be used within the facility without the prior receipt and approval of a hot work permit. Contact the GSA COR for hot work permits. Burn permits are required for each separate occurrence.

13. Permits: Refer to FAR 52.236-7

14. The work shall be sequenced to minimize disruption to building occupants, visitors, and maintenance activities. To the greatest extent feasible, demolition work should not take place until supplies are on hand to perform new work.

15. Coordinate with the GSA Building Manager and the COR for site access.

16. Coordinate with the GSA Building Manager and the COR on correct response procedures for any building system alarms occurring during or resulting from the construction process.

17. All building systems outside the immediate construction area shall be kept fully operational during normal working hours.

18. Protect building site from flying debris.

19. The use of cameras is not permitted in occupied areas of the building.

1.2 GOVERNMENT OCCUPANCY

A. The Government will occupy the site and the existing building during the entire period of construction. Cooperate with the Government's representatives during construction operations to minimize conflicts, mitigate noise, and facilitate Government usage. Perform the Work in a manner that does not interfere with the Government's operations.

B. The Government reserves the right to occupy, place, and install equipment in completed areas of the building prior to Substantial Completion, provided such occupancy does not interfere with completion of the Work. The Government's installation of equipment and partial occupancy shall not constitute acceptance of the total Work.

1. Prior to partial Government occupancy, mechanical and electrical systems for the space shall be fully operational and required inspections and tests shall be successfully completed. Upon occupancy, the Government will operate and maintain mechanical and electrical systems serving the occupied portions of the building.

2. Upon occupancy, the Government will assume responsibility for maintenance and custodial service for the occupied portions of the building.

1.3 WORKING HOURS

A. Government Occupied Hours: Government personnel are scheduled to occupy the building twenty-four hours per day, seven days per week, three hundred sixty-five days a year.

B. Government Limited Occupancy Hours: Government personnel are scheduled to occupy the building in a reduced capacity during the hours of 10:00 PM to 4:00 AM, Monday through Friday and Saturday and Sunday.

WORK RESTRICTIONS 011400 - 3

C. Contractor's General Working Hours: The Contractor working hours shall be generally established to occur during Government Occupied Hours, 24hr Monday through Sunday.

PART 2 - PRODUCTS (Not Applicable)

PART 3 - EXECUTION (Not Applicable)

END OF SECTION 011400

OPTIONS 012400 – 1

SECTION 012400 – OPTIONS

PART 1 – GENERAL

1.01 SUMMARY

A. “Option” means a unilateral right in a contract by which, for a specified time, GSA may elect to purchase additional scope of work, products, materials, equipment, systems or installation methods described in the Contract Documents.

B. The amount for an option is the total adjustment from the Base Bid to incorporate the option work into the project. Enter the total cost of Option No, 1 on the Bid Sheet. Bids are evaluated on the Total of the Base Bid and Option 1.

C. Execution of Option 1: The government reserves the right to exercise or not to exercise Option . If used, the government will exercise this within 15 days of the Contract Award. The contract days for completion remain unchanged if this Option is exercised.

PART 2 – PRODUCTS (Not Used)

PART 3 – EXECUTION

3.01 SCHEDULE OF OPTIONS

Option 1: Mill and install asphalt in gated parking area and install all the line striping and traffic markings

END OF SECTION 012400

Van Buren LPOE, Asphalt Replacement

012900 - 1 PAYMENT PROCEDURES

SECTION 012900 - PAYMENT PROCEDURES

1.1 SUMMARY

A. This Section specifies administrative and procedural requirements necessary to prepare and to process Requests for Payment.

1.2 DEFINITIONS

A. Schedule of Values: A detailed written statement (masterformat/uniformat) furnished by the Contractor outlining the portions of the contract sum, which allocates values (price & percentage) for the various parts of the work and used as the basis for payment application and reviewing progress payments. The Agreement provides further details.

B. Request for Payment: A contractor’s invoice and request for progress payment with substantiating information consistent with approved schedule of values.

1.3 SCHEDULE OF VALUES

1. Coordination: Submit completed Schedule of Values no later than [14] calendar days prior to scheduled date of initial Requests for Payment.

2. Schedules for Phased Work: Where the work is separated into phases, provide Schedules showing values correlated with each phase using the standard format referenced below.

A. Format and Content: Contractor shall be responsible to complete the GSA Schedule of Values Workbook and compile the values into project schedule folder on the Google Drive. Contractor will enter values into workbook prior to Google Drive folder input and provide associated electronic baseline copy to contracting officer for record. Contractor will follow guidelines in the Schedule of Values workbook to support Google Drive folder upload.

1. Identification: Complete the following Project Identification fields in the Schedule of Values:

a. Project Name

b. Project Number

c. Project Location, City, State

d. Base Contract Number

e. Task Order Number

f. Modification Number

g. GSA Project Manager

h. Contractor's Name and contact information

i. Date of submittal

012900 - 2 PAYMENT PROCEDURES

2. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of

Requests for Payment and progress reports.

a. Work activity – (by division or specific work activity)

b. Dollar value of each specific work activity – both with an amount in dollars and whole cents, and as a percentage of the Contract Sum to nearest one-hundredth percent. Adjust the amounts to total to the Contract Sum and the percentages to total 100 percent.

c. Each item in the schedule of values and Requests for Payment shall be complete. Include total cost and proportionate share of general overhead and profit for each item. (i.e. no stand alone item for Overhead, and Profit)

d. Modifications that affect value.

e. Update affected work branches and subordinate line items and

f. resubmit the schedule of values before the next Request for Payment when Modifications result in a change in the Contract Sum

g. Line item for mobilization and de-mobilization

h. Line item for close out (% to be negotiated with GSA COR)

3. Options: Provide a separate Schedule of Values for each exercised Option.

4. Each item in the Schedule of Values and Requests for Payment shall be complete. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the schedule of values or distributed as general overhead expense, at the government's option.

5. Revise and update workbook in Google Drive folder with all items affecting scope, schedule or cost and resubmit within 14 calendar days as coordinated with project manager or contracting officer.

Contractor shall provide a final as-built schedule at project completion. Update affected work branches and subordinate line items and resubmit the schedule of values before the next Request for Payment when Modifications result in a change in the Contract Sum

1.4 REQUESTS FOR PAYMENT

A. Requirements for Requests for Payment are in Section III, Terms and Conditions of the Agreement.

B. Each Request for Payment following the initial Request for Payment shall be consistent with previous Requests.

1. Initial Request for Payment, Request for Payment at time of Substantial Completion, and final

Request for Payment involve additional requirements.

C. Payment Request Times: Submit Request for Payment to GSA by the last day of the month. The period covered by each Request for Payment is one month, ending on the last day of the month.

1. Enter draft (aka pencil copy) of Request for Payment in Google Drive folder along with construction progress report seven days prior to due date for review by GSA. Provide documentation evidencing the cost of work performed to be included in the Request for Payment. Resolve questions resulting from GSA review of draft Request for Payment and construction progress report prior to submitting Request for Payment.

012900 - 3 PAYMENT PROCEDURES

D. Request Preparation: All payments must be executed by a person authorized to legally bind the Contractor.

1. Entries shall match data on the schedule of values and Contractor's construction schedule. Use updated schedules if revisions were made.

2. Include amounts for work completed following effective date of previous Request for Payment, whether or not payment has been received. Include only amounts for work completed as of effective date of current Request for Payment.

3. Include amounts of Modifications issued before last day of construction period covered by Request.

E. Stored Materials: Differentiate between items stored on-site and items stored off-site.

1. Provide certificate of insurance, and consent of surety to payment, for stored materials.

2. Provide supporting documentation that verifies amount requested, such as paid invoices. Match amount requested with amounts indicated on documentation.

3. Provide summary documentation for stored materials indicating the following:

a. Value of materials previously stored and remaining stored as of effective date of previous

Request for Payment.

b. Value of previously stored materials put in place after effective date of previous Request for

Payment and on or before effective date of current Request for Payment.

c. Value of materials stored since effective date of previous Request for Payment and remaining stored as of effective date of current Request for Payment.

F. Initial Request for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Request for Payment include the following:

1. List of subcontractors.

2. Schedule of values.

3. Contractor's construction schedule per Agreement (startup if not final).

4. Products list (preliminary if not final).

5. Sustainable design submittal for project materials cost data.

6. Sustainable design action plans.

7. Schedule of unit prices.

8. Submittal schedule (preliminary if not final).

9. List of Contractor's staff assignments.

10. List of Contractor's principal consultants.

11. Copies of building permits.

12. Copies of authorizations and licenses from authorities having jurisdiction for performance of the

Work.

13. Initial progress report.

14. Report of preconstruction conference.

G. Request for Payment at Substantial Completion: After GSA issues the Notice of Substantial Completion, submit a Request for Payment less previous payments made for portion of the Work claimed as substantially complete.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

012900 - 4 PAYMENT PROCEDURES

2. This Request shall reflect Notices of Substantial Completion issued previously for GSA occupancy of designated portions of the Work.

H. Final Payment Request: The Agreement provides further details

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 012900

PROJECT MANAGEMENT AND COORDINATION 013100 -

SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION

A. This section includes certain administrative provisions for managing and coordinating construction operations, including but not limited to the following:

1. General project coordination.

2. Coordination drawings.

3. Conservation.

4. Administrative and supervisory personnel.

5. Conferences and meetings.

6. Utility service interruptions.

7. Cleaning and protection.

1.2 GENERAL PROJECT COORDINATION

N/A

1.3 CONSERVATION

A. Waste Management Plan: Establish a program to maximize recycling of waste materials.

Program shall include the following:

1. Designation of a waste management coordinator.

2. Identification of recyclable materials.

3. Identification of available local recycling firms and agencies to receive recyclable materials.

4. Establishment of quantity goals for collection of each recyclable material.

5. Designation of one or more locations on the project site for collection, sorting and temporary storage of recyclable materials.

6. Means and schedule for transporting and delivery of recyclable materials to recycling firms and agencies.

7. Implementation of the Waste Management Plan: Contractor's waste management coordinator shall provide on-site instruction of workers in the identification, separation and handling of recyclable materials, and shall manage the process for the duration of the Contract.

a. Contractor shall lay out and define specific areas to facilitate separation of materials for recycling, and shall maintain collection bins clearly marked to avoid contamination of the recyclable materials.

b. The waste management coordinator shall report monthly, in writing, the quantity of each recyclable material collected during the previous month and cumulatively to date, compared to the quantity goal, and other points of interest. Copies of each report shall be distributed to each significant stakeholder of the project, including the Government.

1.4 ADMINISTRATIVE AND SUPERVISORY PERSONNEL

A. The Contractor shall provide administrative and supervisory personnel for proper performance of the Work.

B. Project Coordinator: Provide a full-time project coordinator, experienced in the administration and supervision of building construction, including all systems required in the project. The project coordinator shall be authorized to act as the coordinator of construction activities, including but not limited to the following:

1. Scheduling and sequencing of Work.

2. Sharing access to work spaces.

3. Installations.

4. Protection of work.

5. Cutting and patching.

6. Selections for compatibility.

7. Preparation of coordination of drawings.

8. Inspection and tests.

9. Temporary services and facilities.

C. Safety and Health Officer: Provide a safety and health officer whose duties shall consist of developing and implementing safety and health programs specified in Division 1 Section "Safety and Health."

D. Provide a waste management coordinator whose duties shall consist of developing and implementing a program for maximizing recycling of waste.

1.5 CONFERENCES AND MEETINGS

A. Preconstruction Conference: The government shall schedule a preconstruction conference before starting construction at a time and place convenient to the Contractor. The conference shall review responsibilities and personnel assignments.

1. Attendees: Participants at the conference shall be familiar with the project, shall be authorized to conclude matters relating to the Work, and shall minimally include representatives of the following parties:

a. Government..

b. Contractor.

c. Major subcontractors.

d. Major suppliers.

e. Other concerned parties.

2. Agenda: Subjects for discussion shall include items of significance that could affect progress, including but not limited to the following:

a. Tentative construction schedule.

b. Critical work sequencing.

c. Designation of responsible personnel.

d. Procedures for processing field decisions and Change Orders.

e. Procedures for processing Applications for Payment.

f. Distribution of Contract Documents.

g. Submittal of Shop Drawings, Product Data, and Samples.

h. Preparation of Record Documents.

i. Use of the premises.

j. Parking availability.

B. Progress Meetings: The Government or designee shall conduct progress meetings at the Project Site at regular intervals. Dates of meetings shall be coordinated with preparation of the payment request.

1. Attendees: In addition to the Contractor's and Government's representatives, each subcontractor, supplier, or other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented. All participants at the conference shall be familiar with the Project and authorized to conclude matters relating to the Work.

2. Agenda: Review and correct or approve minutes of the previous progress meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to the status of the Project.

a. Contractor's Construction Schedule: Review progress since the last progress meeting.

Determine where each activity is in relation to the Contractor's Construction Schedule, whether on time or ahead or behind schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time. Provide (two) week schedule look ahead.

b. Review the present and future needs of each entity present, including but not limited to the following:

1) Interface requirements.

2) Time.

3) Sequences of operations.

4) Status of submittals.

5) Deliveries.

6) Off-site fabrication.

7) Access.

8) Site utilization.

9) Temporary facilities and controls.

10) Hours of work.

11) Hazards and risks.

12) Housekeeping and progress cleaning.

13) Quality and work standards.

14) Change Orders.

15) Documentation of information for payment requests.

16) Updating of Record Documents.

3. Schedule Updating: The Contractor shall revise the Contractor's Construction Schedule after each progress meeting where revisions to the schedule have been made or recognized. The revised schedule shall be issued concurrently with the report of each meeting.

1.6 UTILITY SERVICE INTERRUPTIONS

A. Utility Service Interruption Plan: Within 15 calendar days from Notice to Proceed (NTP) Contractor shall submit a utility service interruption plan for the project. Plan shall include dates and times of each scheduled interruption, with estimated period of outage, list of existing equipment that will be affected by the interruption, proposed sequence of equipment shut-down and start-up, and responsible personnel.

1. Keep interruptions and periods of interruption to a minimum.

2. Schedule interruptions during times when the facility is unoccupied.

3. Plan must be approved in writing by the Building Manager and the Government or the

Government's representative. If not approved, consult with the Building Manager, and revise and resubmit the plan until approved.

B. Coordination of Interruptions: Sufficiently in advance of each scheduled utility interruption, the

Contractor shall issue a notice to all affected parties, confirming each provision of the interruption, or canceling and rescheduling. Coordinate with the Building Manager and Government's representative, and confirm that the responsible personnel are prepared to execute the shut-down and start-up of affected existing equipment, prior to each interruption.

1.7 SUBMITTALS

A. Subcontract List: Within 10 calendar days from Notice to Proceed (NTP) prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Include the following information in tabular form:

1. Name, address, and telephone number of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

4. Coordination Drawings: Comply with the shop drawing requirements specified in Division 1

Section "Submittal Procedures".

B. Waste Management: Within 10 calendar days after commencement of construction, submit the waste management plan, followed by monthly implementation reports.

C. Utility Service Interruptions: No later than 10 calendar days prior to the first planned interruption, submit the utility service interruption plan, followed by confirmed scheduled shut-down notices at least 3 calendar days prior to each interruption.

PART 2 - PRODUCTS (Not applicable)

PART 3 - EXECUTION

3.1 GENERAL COORDINATION PROVISIONS

A. Inspection of Conditions: Prior to installations, require the installer of each major component to inspect both the substrate and conditions under which work is to be performed.

1. Do not proceed until unsatisfactory conditions have been corrected in an acceptable manner.

2. Coordinate temporary enclosures with required inspections and tests to minimize the necessity of uncovering completed construction for that purpose.

B. Construction in Progress: Keep construction in progress, and adjoining materials in place, clean during handling and installation. Apply protective coverings where required for protection from damage or deterioration.

C. Completed Construction: Clean completed construction, and provide maintenance, as frequently as necessary to prevent damage or soiling or other deterioration through the remainder of the construction period. Adjust and lubricate operable components as necessary to assure operability without damage.

D. Limiting Exposures: Supervise construction operations to prevent exposure of any part of construction, completed or in progress, to harmful, dangerous, damaging or otherwise deleterious conditions during the construction period. Such conditions include but are not limited to the following:

1. Excessive static or dynamic loading.

2. Excessive internal or external pressures.

3. Excessively high or low temperatures.

4. Thermal shock.

5. Excessively high or low humidity.

6. Pollution and air contamination.

7. Water or ice.

8. Chemicals and solvents.

9. Light.

10. Radiation.

11. Puncture.

12. Abrasion.

13. Heavy traffic.

14. Soiling, staining, and corrosion.

15. Bacteria.

16. Rodent and insect infestation.

17. Combustion.

18. Electrical current.

19. High-speed operation.

20. Improper lubrication.

21. Unusual wear or other misuse.

22. Contact between incompatible materials.

23. Destructive testing.

24. Misalignment.

25. Excessive weathering.

26. Unprotected storage.

27. Improper shipping or handling.

28. Theft or vandalism.

END OF SECTION 013100

CRITICAL PATH METHOD SCHEDULING FOR SHORT PROJECTS 013120 - 1

SECTION 013120 - CRITICAL PATH METHOD SCHEDULING FOR SHORT PROJECTS

1.01 SUMMARY

1. Upload PDF of schedule every two weeks.

C. The purpose of the Project Schedule shall be to:

1. Plan the project and communicate that plan.

2. Provide the status and forecast the timely completion of the work.

3. Record the actual start dates, actual finish dates and actual sequence of the work.

4. Ensure adequate planning, staffing, scheduling and reporting during execution of the Work by the Contractor;

5. Ensure coordination of the Work among all affected parties;

6. Assist the Contractor and GSA in the preparation and evaluation of the Contractor’s monthly progress payments; and

7. Assist the Contractor and GSA in monitoring the progress of the work, and evaluating proposed changes to the Contract and/or requests for additional time to Project Completion.

1.02 RELATED SECTIONS

A. The Government is providing the references included in this sub-section for information purposes only and is not intended to provide a comprehensive, all-inclusive list of any and all potentially relevant portions of the Contract Documents. Drawings and provisions of the Contract including General and Supplementary Conditions apply to this Section as if repeated herein.

B. Section 012900 – Payment Procedures.

1.03 DEFINITIONS

A. Definitions applicable to this Section include the following:

CRITICAL PATH METHOD SCHEDULING FOR SHORT PROJECTS 013120 - 2

1. Activity - An element of the Work or task performed during the course of the project. Each schedule activity shall be a clearly defined, manageable and monitorable task depicting an estimated duration and an estimated cost. Each activity shall be limited to one trade unless the GSA specifically approves otherwise on an exception basis.

2. Baseline Schedule - The original work plan approved by GSA as the Project Schedule depicting the contractor’s plan to prosecute the work.

3. Constraint - A scheduling restriction imposed on the start, finish or float of an activity. No constraints will be allowed. Exception: for projects with limited or no storage areas requiring “just in time” deliveries, a zero free float may be acceptable.

4. Critical Path - The Project critical path is defined as the longest, continuous path of interrelated activities depicting project work from Notice To Proceed (NTP) to project completion. All reports and graphics indicating the Critical Path shall depict the longest path of interrelated activities. Unless otherwise approved by GSA, the Baseline Schedule Critical Path shall use all allotted Contract time. The contractor has the right to develop a schedule that forecasts an early finish. However, all time between the forecasted early finish of substantial completion and the contractual substantial completion date shall be shown as float and shall be available to the Project team.

5. Critical Path Method (CPM) - A scheduling technique using activities, durations, and interrelationships/dependencies (logic), such that all activities are interrelated with logic ties from the beginning of the project to the completion of the project. There shall be no open ended relationships in the schedule. All activities shall have at least one successor with a finish relationship (“finish to start” or “finish to finish”) except the last activity in the network.

6. Data Date - The date to which progress is updated. In most scheduling software, the data date represents the next day of work and all progress is updated through the day prior to the data date.

7. Float – is the difference between the forecasted early dates and the forecasted late dates; the amount of time an activity can be delayed without delaying the Substantial Completion Date.

Float is considered a project commodity jointly shared between GSA and the Contractor and shall be used in the best interest of completing the Project on time. The critical path is not dependent on float. Float is calculated after the critical (longest) path has been determined.

8. Float Suppression – the masking of available float through the use of constraints, unreasonable logical relationships or unreasonable durations. Float suppression techniques are not allowed. On an exception basis, the use of a zero free float constraint to depict “just in time” deliveries on projects with little or no storage might be acceptable.

9. Fragnet - A subset group of interrelated activities representing only a portion of the CPM schedule.

10. Project Schedule - The Project Schedule includes the Preliminary Schedule (submitted at bid or as determined by the CO), the approved Baseline Schedule (developed based on the Preliminary Schedule), and all subsequent Schedule Updates, Schedule Revisions, Recovery Schedules, and As-Built Schedule.

11. Recovery Schedule – A schedule depicting the Contractor's plan for recovery of time lost on

CRITICAL PATH METHOD SCHEDULING FOR SHORT PROJECTS 013120 - 3

the project.

12. Schedule Revision - A schedule in which the plan for the work is revised. A Schedule

Revision is required when the current schedule no longer represents the actual or planned prosecution of the Work.

13. Schedule Update - A schedule in which only actual start dates, actual finish dates and duration percent complete is updated from the prior data date to the current data date. No revisions will be permitted in a Schedule Update (i.e. added activities, deleted activities, logical relationships, etc.).

14. Time Impact Analysis - A technique to demonstrate the effect of a schedule revision or proposed revision against the current approved Project Schedule.

15. Total Float - The amount of time an activity (or chain of activities) can be delayed without affecting the Project Substantial Completion Date.

16. Working Day - A Working Day is a calendar day scheduled for active prosecution of the work.

1.04 CRITICAL PATH METHOD SCHEDULE

A. Provide a detailed, time-scaled computer generated Project Schedule with activities representing each portion of the Work for the entire Contract Performance Period. The Project Schedule shall use the Critical Path Method (CPM) for the planning, scheduling and reporting of the work to be performed under the contract.

B. No unspecified constraints, float suppression techniques, or use of activity durations, logic ties and/or sequences deemed unreasonable by GSA shall be used in the Project Schedule.

C. As defined by the Contract, the entire project performance period shall establish the Project Substantial Completion Date which shall be used in the planning and presentation of the Contractor’s Project Schedule. GSA reserves the right not to approve any schedule deemed to have an unrealistic forecasted Substantial Completion Date. Government approval of an early completion Project Schedule shall not modify the Contractual Substantial Completion Date or Project Completion Date. The time difference between the Contractor’s planned Substantial Completion Date and the Contract directed Substantial Completion Date shall be considered Project Float, jointly owned and for the mutual use of both the Contractor and GSA.

D. The Contractor shall provide the computer processing of the CPM schedule, graphics, required under this Section or as requested by GSA in electronic format to GSA throughout the entire project performance period until Project completion is achieved.

1.05 SUBMITTALS and MEETINGS

A. Project Schedule Requirements Meeting:

1. The Contractor shall meet with GSA within seven (7) calendar days after Notice to Proceed to conduct a joint review of the Project Schedule requirements in this Section.

B. Preliminary Schedule:

1. Within fourteen (14) calendar days of Notice to Proceed, Contractor shall submit a Preliminary

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Schedule detailing the complete scope of work and proposed logical relationships. All owner furnished equipment and materials shall be identified with dates needed to be received by the contractor.

2. Within seven (7) calendar days of receipt by the GSA of the Preliminary Schedule, the Contractor and GSA shall meet to discuss the results of GSA's schedule review. To the extent that revisions are required, the Contractor shall resubmit the Preliminary Schedule to the GSA for approval within seven (7) calendar days of receipt of the GSA's comments

C. Baseline Project Schedule

[If cost loaded schedule is required include: Upon approval of the Preliminary schedule, the contractor shall cost load all installation tasks. Mobilization, bond, insurance costs and general conditions costs shall be individual activities. Non-work items such as general conditions shall be independent from and shall not constitute the longest path. Schedule activities shall be cost loaded in whole dollars and the assigned dollar value (cost-loading) of each activity of the Network shall cumulatively equal the specified Bid Item Breakdown and Total Contract Amount.

For any items that the Contractor intends to bill for stored materials (when allowed by contract), these items need to be shown as separate “material procurement” activities in the schedule and the material dollars only placed on these activities. Billing for stored materials on any other schedule activities not broken out in this manner will not be allowed.

Include an activity code field “SOV” for the coding of each schedule activity with the schedule of value (SOV) line items; this is for the tabulation and summarization of contractor assigned cost-loading Schedule of Values for application of Progress Payment Request reporting.

1. The Contractor shall submit the Baseline Project Schedule within seven (7) calendar days after approval of the Preliminary Schedule. The Baseline Schedule shall be the Contractor's detailed plan for ALL work from NTP through contract completion. All punchlist work shall be completed to, or prior to, the Contract Completion Date.

2. Unless otherwise approved by the GSA, the Project Schedule shall include, but is not limited to, the following items:

a. Activities necessary to depict time to prepare submittals, time for the GSA to review submittals, procurement, design, construction, third party inspections, close-out, start-up, testing and balancing, commissioning and turnover, and work by separate contractors.

b. The schedule shall include separate activities for the submittal, review, procurement or fabrication, and delivery of key and long-lead items. The Project Schedule shall indicate submittal dates, and depict the review period as defined in the Contract or Supplementary Provisions for A/E/GSA review. Procurement/submittal activities shall be assigned codes that will allow these activities to be sorted and printed separately from the construction/close-out/commissioning work activities.

c. The Baseline Schedule shall have a Data Date no later than NTP, and no activities shall be progressed to show work completed to date without prior acceptance of the GSA.

d. Activity descriptions of the work shall include area designators sufficient to identify where the Work will occur, and shall match the Key Plans. The work related to each Activity shall

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be limited to one work trade and one area.

e. Interrelationships (logic) and sequencing for ALL activities. Each activity shall have at least one successor (except for the last activity) relationship to form a logically connected Network Plan from NTP to the Contract Completion Date. Each activity shall have at least one successor with a finish relationship (finish-to-start or finish-to-finish relationship).

f. Activity durations shall be in units of whole work days. Except submittal and procurement activities, durations shall not exceed one reporting period unless approved by the GSA.

Durations for Government submittal reviews shall meet the requirements set forth in the Contract Documents. Activity durations shall not be overly short. One day durations shall not be assigned unless specifically requested by the contractor and specifically accepted by the GSA. Activity durations are expected to be between one week and one month, however shorter or longer durations can be assigned as needed to properly plan and coordinate the work.

g. Contractual milestone events as defined in the Contract Documents including, but not limited to, phased work, work restrictions/access/shift work, and work being performed by separate contractors shall be included in the schedule. The substantial completion and project completion tasks shall be assigned to a seven (7) day work week calendar.

h. ALL activities shall at a minimum be coded by Area, Responsibility (trade/ subcontractor), and Phase. Additional codes are allowed to sufficiently identify where work will occur.

Codes shall be a maximum of six (6) characters and abbreviations shall be fully described in the Project Schedule narrative. The Contractor’s self-performed work shall be clearly identifiable.

D. Baseline Schedule Review Process and Submittal Requirements

1. The GSA will review the Baseline Schedule and provide comments to the Contractor within seven (7) calendar days of receipt of submittal and, if needed, will arrange for a Baseline Schedule Review Meeting with the Contractor for discussion of the schedule. The Baseline Schedule, when approved, shall become the basis for the next monthly Schedule Update submitted by the Contractor.

a. Baseline Schedule Review Meeting. The Contractor shall present the Baseline Schedule to GSA at the review meeting, and describe the Contractor's means and methods for accomplishing the Work [include if required earlier: and the cost loading of the schedule.]

b. In the event that GSA provides comments or the Baseline Schedule does NOT meet the requirements of this specification, the contractor shall, within [seven (7)] calendar days, revise the Project Schedule to bring it into compliance with these requirements, and Contractor shall make a full Baseline Schedule submission for GSA’s review and approval.

c. Upon approval of the Baseline Schedule by the GSA, the cost-loaded values shown in the

Project Schedule and progress of activities will be used as a basis for determining progress payments. Monthly progress payments shall be based upon information developed using the current monthly Schedule Update. The computer generated cost report will be used by the GSA for verification of the Application for Payment submitted by the Contractor.

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d. GSA's approval of the Baseline Project Schedule does not relieve the Contractor of responsibility whatsoever for the accuracy or feasibility of the Project Schedule, or of the Contractor’s ability to meet the Substantial Completion Date. Such acceptance does not create a warranty, expressed or implied, or acknowledge or admit the reasonableness of the activities, logic, durations, manpower, cost or equipment loading of the Contractor’s Project Schedule.

e. If the Contractor fails to timely submit the Baseline Schedule, the GSA may withhold approval of progress payments until the Contractor submits the required Project Schedule.

2. The Baseline Schedule submission shall be comprised of the following, unless otherwise requested by the GSA:

a. One (1) electronic copy of the entire Project Schedule shall be uploaded into the Google

Drive folder and provided in native electronic format and a PDF. The electronic copy shall be in a compressed format. The electronic filename shall have a unique identifier. Hard copy prints and reports shall be generated from the same version of the Project Schedule that is provided in electronic form.

b. Two (2) full-color prints of the Network Plan (in time-scaled form), unless otherwise designated by the Contacting Officer. Prints shall be 24” x 36” standard size sheets. The following information shall be shown on the prints: Activity ID, Activity Description, Calendar ID, Original Duration, Remaining Duration, Percent Complete, Area Code, Responsibility Code, Early Start, Early Finish, Total Float, Budgeted Cost, and Budgeted Quantity (i.e., labor, materials, equipment, etc.). The prints shall include legends, dates and titles to sufficiently identify the Project Schedule A narrative providing additional clarification/explanation of items such that GSA is informed of the approach used to plan and sequence the work, coordinate with other separate contractors to the extent applicable, and resource and cost load the Project Schedule.

E. Schedule Updates

1. The Contractor shall submit a biweekly Schedule Update that indicates the progress achieved since approval of the prior monthly Project Schedule update.

2. The Project Schedule shall be updated on a biweekly basis throughout the entire Project performance period until Project completion is achieved.

3. The Contractor shall meet with GSA each month at a Schedule Update Meeting to review the

Contractor’s requested percent complete for actual progress achieved over the past period, including actual start dates, actual finish dates, and duration percent complete for activities that were started and/or completed during the reporting period.

4. The Schedule Update submission shall be comprised of the following:

a. One (1) electronic copy in native format and a PDF of the entire Project Schedule shall be uploaded into the Google Drive folder. The electronic copy shall be in a compressed format. The electronic filename shall have a unique identifier and shall include a sequential number for each update. Hard copy prints and reports shall be generated

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from the same version of the Project Schedule that is provided in electronic form.

b. One (1) full color time-scaled network prints. Prints shall be 24” x 36” standard size sheets. The following information shall be shown on the prints: Activity ID, Activity Description, Calendar ID, Original Duration, Remaining Duration, Percent Complete, Area Code, Responsibility Code, Early Start, Early Finish, Late Start, Late Finish, and Total Float. The prints shall include legends, dates and titles to sufficiently identify the Project Schedule.

c. Monthly narrative shall address the following:

i. Discussion of the longest path in the previous schedule at the beginning of the period.

ii. Discussion of progress achieved on the longest path.

iii. Explanation of any variance between the progress planned on the longest path and the actual progress achieved on the longest path.

iv. Same for near critical paths within two weeks of the longest path.

v. Description of other Work performed during the reporting period

vi. General description of the work on the forecasted longest path for the remainder of the project.

vii. Identification and discussion of work on the longest path planned to be performed during the next reporting period.

viii. Same for near critical paths within two weeks of the longest path.

ix. Description of other Work anticipated to be performed during the next reporting period.

x. Number of days ahead/behind the Substantial Completion Date

xi. Discussion of changes to the longest Path since the prior month’s update.

xii. Description of problem areas and anticipated problem areas.

xiii. Current and anticipated delays including cause of delay, corrective actions taken, and impact of the delay on other activities, milestones, and completion dates

xiv. Pending items (Change Orders, requests for time-extensions, etc.), and status thereof.

xv. Identification and explanation of items or information required from the GSA or third parties to avoid schedule impacts.

5. GSA will review and provide comments on the Schedule Update within seven (7) calendar days of receipt of the Contractor’s submission.

6. If the Contractor fails to timely submit the Schedule Update, the GSA may withhold approval of progress payments until the Contractor submits the required Project Schedule Update.

7. In the event of change modifications:

a. As determined by CPM schedule analysis perform a time impact analysis during the project or as-built analysis after the project is substantially complete, only delays beyond the control of the contractor which…