PROJECT MANUAL

UPPER ROANOKE RIVER

SANITARY SEWER REHABILITATION

JUNE 2026

CHA PROJECT #: 058125

CITY OF SALEM CONTRACT #: ITB 2026-001

Prepared for:

CITY OF SALEM, VA

1300 Tidewater Street

Salem, VA 24153

Prepared by:

CHA

1341 Research Center Drive, Suite 2100

Blacksburg, VA 24060

(540) 552-5548

06/12/2026

TABLE OF CONTENTS PAGE 1 OF 2

CHA PROJECT NO. 058125

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CITY OF SALEM, VA

UPPER ROANOKE RIVER

SANITARY SEWER REHABILITATION

CONTRACT DOCUMENTS AND TECHNICAL SPECIFICATIONS

TABLE OF CONTENTS

Division 00 – Procurement and Contracting Requirements 001116 Invitation to Bid 002000 Instructions to Bidders 004100 Bid Form 004300 Bid Bond 004510 Qualifications Statement 005100 Notice of Award 005200 Agreement 005500 Notice to Proceed 006100 Performance Bond 006150 Payment Bond 006200 Contractors Application for Payment 006250 Certificate of Substantial Completion 006260 Notice of Acceptability 007000 General Conditions 008000 Supplementary Conditions 008001 Salem General Terms and Conditions 008002 Special Provisions 009400 Work Change Directive 009410 Change Order 009420 Field Order

Division 01 – General Requirements 011000 Summary 012200 Unit Prices 012600 Contract Modification Procedures 012900 Payment Procedures 013000 Project Management and Coordination 013200 Construction Progress Documentation 013300 Submittal Procedures 014000 Quality Requirements 014200 References 015639 Temporary Tree and Plant Protection 015700 Maintenance and Protection of Traffic 016000 Product Requirements 016800 Health and Safety 017300 Execution Requirements 017700 Closeout Procedures 017839 Project Record Documents

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Division 31 – Earthwork

312500 Erosion and Sediment Control

Division 32 – Exterior Improvements

321613.16 Cast-In-Place Concrete Curbing

321630 Concrete Sidewalks

Division 33 – Utilities

330130.23 Pipe Bursting

330130.62 Manhole Rehabilitation

330130.63 Manhole Rehabilitation with Fiberglass Expansion Liner

330130.71 Cured-In-Place Pipe Point Repairs

330130.72 Cured-In-Place Pipe Lining

330130.74 Lateral Lining with Cured-In-Place Pipe

Standard Specifications

Western Virginia Regional Design and Construction Standards, latest edition, incorporated by reference and located in the following link:

https://www.westernvawater.org/home/showpublisheddocument/14071/638681312490900000 https://www.westernvawater.org/home/showpublisheddocument/14071/638681312490900000

INVITATION TO BID PAGE 1 OF 3

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SECTION 001116 – INVITATION TO BID

PART 1 – GENERAL

1.1 RECEIPT OF BIDS

A. Sealed bids for the construction of the Upper Roanoke River Sanitary Sewer Rehabilitation Project must be received by hand delivery, mail or electronic submission through eVA until 10:00 a.m., on Friday, July 24, 2026, local time. A public bid opening will be held in person and virtually starting at 10:05 a.m. local time in City Hall Council Chambers located at 114 North Broad Street, Salem, Virginia 24153. A link for the public bid opening may be obtained by emailing bkdenton@salemva.gov.

B. If hand delivering or mailing a sealed bid response, the bid package must be received by Benjamin Denton of the City of Salem Purchasing Department, 114 North Broad Street, Salem, VA 24153, at or before the stated bid due date and time. Bidders shall submit one (1) original, marked as such, and three (3) copies, marked as such, of their bid in a sealed envelope clearly marked on the outside with the company’s name and “Attn: Purchasing Department - ITB # 2026-001 – Upper Roanoke River Sanitary Sewer Rehabilitation”.

C. If submitting a bid response electronically on eVA at www.eva.virginia.gov, bidders must ensure that they are a registered vendor in eVA. Bids can be found under the Business Opportunities Tab > Virginia Business Opportunities (VBO). There is no cost to register. If bidder encounters any issues submitting an online bid through eVA, bidder shall contact eVA Customer Care for assistance at 1- 866-289-7367 or email them at eVACustomerCare@dgs.virginia.gov. Note: The City of Salem is not responsible for any delays in submission caused by the eVA platform, vendor registration, or internet outage. Please ensure you have allotted ample time to submit your bid document(s). The bidder has the sole responsibility to have the bid submitted on or before the date and time set for closing.

D. Any bids received after the mentioned time and date will be marked “late” and retained unopened in the procurement file.

E. Faxed or emailed bids will not be accepted.

1.2 GENERAL DESCRIPTION OF WORK

A. The Work includes closed-circuit television (CCTV) inspection of approximately 440 linear feet of 6” sanitary sewer lines, approximately 59,000 linear feet of 8” sanitary sewer lines, approximately 6,200 linear feet of 10” sanitary sewer lines, approximately 3,200 linear feet of 12” sewer lines, and approximately 5,700 linear feet of 15” sewer lines in the Upper Roanoke River Sewershed area of the City of Salem, Virginia, service area. An indeterminate amount of cured-in-place pipe (CIPP) sanitary sewer lining, indeterminate amount of mixed-diameter pipe bursting of sanitary sewer pipes, and an indeterminate amount of mixed-diameter open cut sanitary sewer and lateral pipe replacements. The sanitary sewer pipe renewal quantities in the Work will be determined based on the Engineer’s review of the CCTV footage. The Work also includes an indeterminate amount of sanitary sewer manhole rehabilitation including, but not limited to, frame and cover replacements, chimney seals, bench and invert repairs, joint and pipe connection seals, full-depth lining, etc., along with an indeterminate number of sanitary manhole replacements. The sanitary sewer manhole rehabilitation and replacements in the Work will be determined based on the Engineer’s review of the Contractor’s manhole inspections. Refer to the “Special Conditions” section for the procedures under which work will be issued to Contractor via work orders during the Contract.

mailto:eVACustomerCare@dgs.virginia.gov http://www.eva.virginia.gov/ mailto:bkdenton@salemva.gov

INVITATION TO BID PAGE 2 OF 3

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1.3 TYPE OF BID

A. Bid shall be on a firm unit price basis for each of the Bid Items identified in the Base Bid Schedule of the “Bid Form” section. The Total Base Bid Price will be the cumulative sum of the extension of the bid quantities times the unit prices for each bid item.

1.4 DOCUMENT EXAMINATION AND PROCUREMENTS

A. The Contract Documents may be obtained free of charge from the City’s procurement website at:

https://salemva.gov/Bids.aspx

1.5 BID SECURITY

A. Each Bid shall be accompanied by bid security as described in the “Instructions to Bidders" section.

1.6 CONTRACT SECURITY

A. The successful BIDDER will be required to furnish performance and payment bonds as described in the “General Conditions” section.

1.7 PREBID CONFERENCE

A. A mandatory pre-bid conference will be held on Thursday, June 25, 2026 at 10:00 a.m. local time via Microsoft Teams. Any vendor interested in attending the mandatory pre-bid conference will need to contact the City of Salem Purchasing Department by email for virtual meeting instructions by 3:00 PM on Wednesday, June 24, 2026 to receive information on how to join the meeting and verify its participation. The email address to register is bkdenton@salemva.gov.

1.8 CONTRACT TIME

A. The Contract Time is defined in the “General Conditions” section and specified in the “Agreement” section.

1.9 QUALIFICATION OF BIDDERS

A. BIDDERS are required under Section 54-1.1112 of the Code of Virginia to show evidence of Certificate of Registration before their Bid may be considered. The BIDDER shall place on the outside of the envelope containing his Bid, the information required by the “Instructions to Bidders” section.

B. The qualifications, resources, and experience of the BIDDER in the area of sanitary sewer collection system construction and rehabilitation are considered to be essential for timely completion of this project.

C. Qualification of BIDDER shall also be in accordance with Article 3 of the “Instructions to Bidders” section. Further, the Owner may make such other investigations as he deems necessary to determine the ability of the BIDDER to perform the Work, and the BIDDER shall furnish to the Owner all such information and data for this purpose as the Owner may request. The Owner reserves the right to reject any Bid if the evidence submitted by, or investigation of, such BIDDER fails to satisfy the Owner that such BIDDER is properly qualified to carry out the obligations of the Contract and to complete the Work contemplated therein.

https://salemva.gov/Bids.aspx

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1.10 OWNER'S RIGHT TO REJECT BIDS

A. Owner reserves the full and unconditional right to waive irregularities and to reject any or all Bids.

1.11 DETERMINATION OF SUCCESSFUL BIDDER

A. The successful Bidder shall be determined on the basis of the lowest, responsive, and responsible proposal in accordance with the “Instructions to Bidders” section.

1.12 FUNDING AGENCY REQUIREMENTS

A. Not Used.

1.13 WITHDRAWAL OF BIDS

A. No Bid may be withdrawn for a period of 60 days after the date of bid opening except in accordance with Section 2.2-4330 of the Code of Virginia, as amended. The Owner, as Contracting Authority, has selected the first procedure for the withdrawal of bids as set forth in the section of the Code as cited above.

1.14 NON-DISCRIMINATION POLICY

A. In accordance with the Code of Virginia, Section 2.2-4343.1, the Owner does not discriminate against faith-based organizations or on any other basis prohibited by state or federal law. The Owner does not discriminate on the basis of race, color, national origin, sex, age, disability, or religion.

B. The Owner encourages participation and bid submission from any Disadvantaged Business Enterprises (DBE) and/or Minority or Women Business Enterprise (MBE or WBE) capable and otherwise qualified to perform work defined by this construction contract.

END OF SECTION

INSTRUCTIONS TO BIDDERS PAGE 1 OF 11

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INSTRUCTIONS TO BIDDERS

ARTICLE 1—DEFINED TERMS

1.01 Terms used in these Instructions to Bidders have the meanings indicated in the General Conditions and Supplementary Conditions. Additional terms used in these Instructions to Bidders have the meanings indicated below:

A. Issuing Office—The office from which the Bidding Documents are to be issued.

B. Bidder – The entity or individual who submits a Bid directly to Owner.

C. Successful Bidder – The lowest qualified, responsible, and responsive Bidder to whom Owner (on the basis of Owner’s evaluation) makes an award.

ARTICLE 2—BIDDING DOCUMENTS

2.01 Bidder shall obtain a complete set of Bidding Requirements and proposed Contract Documents (together, the Bidding Documents). See the Agreement for a list of the Contract Documents. It is Bidder’s responsibility to determine that it is using a complete set of documents in the preparation of a Bid. Bidder assumes sole responsibility for errors or misinterpretations resulting from the use of incomplete documents, by Bidder itself or by its prospective Subcontractors and Suppliers.

2.02 Bidding Documents are made available for the sole purpose of obtaining Bids for completion of the Project and permission to download or distribution of the Bidding Documents does not confer a license or grant permission or authorization for any other use. Authorization to download documents, or other distribution, includes the right for Bidders to print documents solely for their use, and the use of their prospective Subcontractors and Suppliers, provided the Bidder pays all costs associated with printing or reproduction. Printed documents may not be re-sold under any circumstances.

2.03 Owner has established a Bidding Documents Website as indicated in the Advertisement or invitation to bid. Owner recommends that Bidder obtain a complete set of the Bidding Documents from such website. Bidders may rely that sets of Bidding Documents obtained from the Bidding Documents Website are complete, unless an omission is blatant. Addenda issued by Owner can be found on the Bidding Documents Website and it is recommended that Bidder check the Bidding Documents Website frequently for Addenda.

2.04 Electronic Documents

A. When the Bidding Requirements indicate that electronic (digital) copies of the Bidding Documents are available, such documents will be made available to the Bidders as Electronic Documents in the manner specified.

1. Bidding Documents will be provided in PDF (Portable Document Format) (.pdf) that is readable by any PDF viewing software. It is the intent of the Engineer and Owner that such Electronic Documents are to be exactly representative of the paper copies of the documents. However, because the Owner and Engineer cannot totally control the transmission and receipt of Electronic Documents nor the Contractor’s means of reproduction of such documents, the Owner and Engineer cannot and do not guarantee that Electronic Documents and reproductions prepared from those versions are identical in every manner to the paper copies.

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B. Unless otherwise stated in the Bidding Documents, the Bidder may use and rely upon complete sets of Electronic Documents of the Bidding Documents, described in Paragraph 2.04.A above. However, Bidder assumes all risks associated with differences arising from transmission/receipt of Electronic Documents versions of Bidding Documents and reproductions prepared from those versions and, further, assumes all risks, costs, and responsibility associated with use of the Electronic Documents versions to derive information that is not explicitly contained in printed paper versions of the documents, and for Bidder’s reliance upon such derived information.

a. Plans

b. Project Manual

c. Addenda

ARTICLE 3—QUALIFICATIONS OF BIDDERS

3.01 Bidder is to submit the following information with its Bid to demonstrate Bidder’s qualifications to perform the Work (Complete the Qualifications Statement included in the Bidding Documents):

A. Written evidence establishing its qualifications such as financial data, previous experience, and present commitments.

B. A written statement that Bidder is authorized to do business in the state where the Project is located, or a written certification that Bidder will obtain such authority prior to the Effective Date of the Contract.

C. Bidder’s state or other contractor license number, if applicable.

D. Subcontractor and Supplier qualification information.

E. A descriptive list of past projects, which must include potable water distribution pipeline and/or sanitary sewer pipeline installation(s) comparable to the Work, for municipal owners where Bidder served as the prime contractor; a detailed resume showing past experience comparable to the Work for Bidder’s proposed project manager and site superintendent/foreman that will be directing the Work; a complete list of present commitments for the work crew(s) selected for the Work; and any other information necessary for a comprehensive evaluation of Bidder’s qualification with respect to the Work.

F. Other required information regarding qualifications.

3.02 A Bidder’s failure to submit required qualification information within the times indicated may disqualify Bidder from receiving an award of the Contract.

3.03 No requirement in the Article 3 to submit information will prejudice the right of Owner to seek additional pertinent information regarding Bidder’s qualifications.

ARTICLE 4—PRE-BID CONFERENCE

4.01 A mandatory pre-bid conference will be held at the time and location indicated in the Advertisement or invitation to bid. Representatives of Owner and Engineer will be present to discuss the Project. Proposals will not be accepted from Bidders who do not attend the conference. It is each Bidder’s responsibility to ensure that they have submitted the pre-bid

INSTRUCTIONS TO BIDDERS PAGE 3 OF 11

SECTION 002000\\cha-llp.com\proj\ProjectSpecs\058125.000\Final\01. Find and Fix\26 0612 IFB\002000 Instructions to Bidders 2018.docx conference Zoom registration by 3:00 PM on Wednesday, June 24, 2026 to receive information on how to join the meeting and verify its participation. Bidders must provide the name of the organization that will be submitting a Bid. A list of qualified Bidders that attended the pre-bid conference and are eligible to submit a Bid for this Project will be issued in an Addendum. The email address to register is bkdenton@salemva.gov.

4.02 Information presented at the pre-Bid conference does not alter the Contract Documents. Owner will issue Addenda to make any changes to the Contract Documents that result from discussions at the pre-Bid conference. Information presented, and statements made at the pre-bid conference will not be binding or legally effective unless incorporated in an Addendum.

ARTICLE 5—SITE AND OTHER AREAS; EXISTING SITE CONDITIONS; EXAMINATION OF SITE; OWNER’S

SAFETY PROGRAM; OTHER WORK AT THE SITE

5.01 Site and Other Areas

A. The Site is identified in the Bidding Documents. By definition, the Site includes rights-of-way, easements, and other lands furnished by Owner for the use of the Contractor. Any additional lands required for temporary construction facilities, construction equipment, or storage of materials and equipment, and any access needed for such additional lands, are to be obtained and paid for by Contractor.

5.02 Existing Site Conditions

A. Subsurface and Physical Conditions; Hazardous Environmental Conditions

1. The Supplementary Conditions identify the following regarding existing conditions at or adjacent to the Site:

a. Those reports of explorations and tests of subsurface conditions at or adjacent to the Site that contain Technical Data.

b. Those drawings known to Owner of existing physical conditions at or adjacent to the Site, including those drawings depicting existing surface or subsurface structures at or adjacent to the Site (except Underground Facilities), that contain Technical Data.

c. Reports and drawings known to Owner relating to Hazardous Environmental Conditions that have been identified at or adjacent to the Site.

d. Technical Data contained in such reports and drawings.

2. Owner will make copies of reports and drawings referenced above available to any Bidder on request. These reports and drawings are not part of the Contract Documents, but the Technical Data contained therein upon whose accuracy Bidder is entitled to rely, as provided in the General Conditions, has been identified and established in the Supplementary Conditions. Bidder is responsible for any interpretation or conclusion Bidder draws from any Technical Data or any other data, interpretations, opinions, or information contained in such reports or shown or indicated in such drawings.

3. If the Supplementary Conditions do not identify Technical Data, the default definition of Technical Data set forth in Article 1 of the General Conditions will apply.

4. Geotechnical Baseline Report/Geotechnical Data Report: Not Used.

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B. Underground Facilities: Underground Facilities are shown or indicated on the Drawings, pursuant to Paragraph 5.05 of the General Conditions, and not in the drawings referred to in Paragraph 5.02.A of these Instructions to Bidders. Information and data regarding the presence or location of Underground Facilities are not intended to be categorized, identified, or defined as Technical Data.

5.03 Other Site-related Documents

A. No other Site-related documents are available.

5.04 Site Visit and Testing by Bidders

A. Bidder is required to visit the Site and conduct a thorough visual examination of the Site and adjacent areas. During the visit the Bidder must not disturb any ongoing operations at the Site.

B. Bidders visiting the Site are required to arrange their own transportation to the Site.

C. Bidder must conduct the required Site visit during normal working hours.

D. On request, and to the extent Owner has control over the Site, and schedule permitting, the Owner will provide Bidder general access to the Site to conduct such additional examinations, investigations, explorations, tests, and studies as Bidder deems necessary for preparing and submitting a successful Bid. Owner will not have any obligation to grant such access if doing so is not practical because of existing operations, security or safety concerns, or restraints on Owner’s authority regarding the Site. Bidder is responsible for establishing access needed to reach specific selected test sites.

E. Bidder must comply with all applicable Laws and Regulations regarding excavation and location of utilities, obtain all permits, and comply with all terms and conditions established by Owner or by property owners or other entities controlling the Site with respect to schedule, access, existing operations, security, liability insurance, and applicable safety programs.

F. Bidder must fill all holes and clean up and restore the Site to its former condition upon completion of such explorations, investigations, tests, and studies.

5.05 Owner’s Safety Program

A. Site visits and work at the Site may be governed by an Owner safety program. If an Owner safety program exists, it will be noted in the Supplementary Conditions.

5.06 Other Work at the Site

A. Reference is made to Article 8 of the Supplementary Conditions for the identification of the general nature of other work of which Owner is aware (if any) that is to be performed at the Site by Owner or others (such as utilities and other prime contractors) and relates to the Work contemplated by these Bidding Documents. If Owner is party to a written contract for such other work, then on request, Owner will provide to each Bidder access to examine such contracts (other than portions thereof related to price and other confidential matters), if any.

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ARTICLE 6—BIDDER’S REPRESENTATIONS AND CERTIFICATIONS

6.01 Express Representations and Certifications in Bid Form, Agreement

A. The Bid Form that each Bidder will submit contains express representations regarding the Bidder’s examination of Project documentation, Site visit, and preparation of the Bid, and certifications regarding lack of collusion or fraud in connection with the Bid. Bidder should review these representations and certifications, and assure that Bidder can make the representations and certifications in good faith, before executing and submitting its Bid.

B. If Bidder is awarded the Contract, Bidder (as Contractor) will make similar express representations and certifications when it executes the Agreement.

ARTICLE 7—INTERPRETATIONS AND ADDENDA

7.01 Owner on its own initiative may issue Addenda to clarify, correct, supplement, or change the Bidding Documents.

7.02 Bidder shall submit all questions about the meaning or intent of Bidding Documents to Owner via email only. Contact information and submittal procedures for such questions are as follows:

City of Salem Attn: Benjamin Denton Purchasing Manager bkdenton@salemva.gov

7.03 Interpretations or clarifications considered necessary by Owner or Engineer in response to such questions will be issued by Addenda. Questions will be received until Tuesday, July 7, 2026.

Questions received after this date may not be answered. The final Addendum will be issued on Friday, July 10, 2026.

7.04 Only responses set forth in an Addendum will be binding. Oral and other interpretations or clarifications will be without legal effect. Responses to questions are not part of the Contract Documents unless set forth in an Addendum that expressly modifies or supplements the Contract Documents.

ARTICLE 8—BID SECURITY

8.01 A Bid must be accompanied by Bid security made payable to Owner in an amount of 5 percent of Bidder’s maximum Bid price (determined by adding the base bid and all alternates) and in the form of a Bid bond issued by a surety meeting the requirements of Paragraph 6.01 of the General Conditions. Such Bid bond will be issued in the form included in the Bidding Documents.

8.02 The Bid security of the apparent Successful Bidder will be retained until Owner awards the contract to such Bidder, and such Bidder has executed the Contract, furnished the required Contract security, and met the other conditions of the Notice of Award, whereupon the Bid security will be released. If the Successful Bidder fails to execute and deliver the Contract and furnish the required Contract security within 15 days after the Notice of Award, Owner may consider Bidder to be in default, annul the Notice of Award, and the Bid security of that Bidder will be forfeited, in whole in the case of a penal sum bid bond, and to the extent of Owner’s

INSTRUCTIONS TO BIDDERS PAGE 6 OF 11

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8.03 The Bid security of other Bidders that Owner believes to have a reasonable chance of receiving the award may be retained by Owner until the earlier of 7 days after the Effective Date of the Contract or 61 days after the Bid opening, whereupon Bid security furnished by such Bidders will be released.

8.04 Bid security of other Bidders that Owner believes do not have a reasonable chance of receiving the award will be released within 7 days after the Bid opening.

ARTICLE 9—CONTRACT TIMES

9.01 The number of days within which, or the dates by which, the Work is to be (a) substantially completed and (b) ready for final payment, and (c) Milestones (if any) are to be achieved, are set forth in the Agreement.

9.02 Provisions for liquidated damages, if any, for failure to timely attain a Milestone, Substantial Completion, or completion of the Work in readiness for final payment, are set forth in the Agreement.

ARTICLE 10—SUBSTITUTE AND “OR EQUAL” ITEMS

10.01 The Contract for the Work, as awarded, will be on the basis of materials and equipment specified or described in the Bidding Documents without consideration during the bidding and Contract award process of possible substitute or “or-equal” items. In cases in which the Contract allows the Contractor to request that Engineer authorize the use of a substitute or “or-equal” item of material or equipment, application for such acceptance may not be made to and will not be considered by Engineer until after the Effective Date of the Contract.

10.02 All prices that Bidder sets forth in its Bid will be based on the presumption that the Contractor will furnish the materials and equipment specified or described in the Bidding Documents, as supplemented by Addenda. Any assumptions regarding the possibility of post-Bid approvals of “or-equal” or substitution requests are made at Bidder’s sole risk.

ARTICLE 11—SUBCONTRACTORS, SUPPLIERS, AND OTHERS

A. If the Contract Documents require the identity of certain Subcontractors, Suppliers, and other persons and organizations (including those who are to furnish the principal items of material and equipment) to be submitted to Owner in advance of a specified date prior to the Effective Date of the Agreement, the apparent Successful Bidder, and any other Bidder so requested, shall within five (5) days after Bid opening submit to Owner a list of all such Subcontractors, Suppliers and other persons and organizations proposed for those portions of the Work for which such identification is required. Such list shall be accompanied by a detailed experience statement with pertinent information regarding similar projects and other evidence of qualification for each such Subcontractor, Supplier, person or organization if requested by Owner. The Owner or Engineer, who after due investigation has reasonable objection to any proposed Subcontractor, Supplier, other person or organization, may before the Notice of Award is given request the apparent Successful Bidder to submit an acceptable substitute; in which case the apparent Successful Bidder

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B. If apparent Successful Bidder declines to make any such substitution, Owner may award the contract to the next lowest Bidder that proposes to use acceptable Subcontractors, Suppliers and other persons and organizations. The declining to make requested substitutions will not constitute grounds for sacrificing the Bid security of any Bidder. Any Subcontractor, Supplier, other person or organization listed and to whom Owner or Engineer does not make written objection prior to the giving of the Notice of Award will be deemed acceptable to Owner and Engineer subject to revocation of such acceptance after the Effective Date of the Agreement as provided in Paragraph 7.06 of the General Conditions.

C. No Contractor shall be required to employ any Subcontractor, Supplier, other person or organization against whom Contractor has reasonable objection.

ARTICLE 12—PREPARATION OF BID

12.01 The Bid Form is included with the Bidding Documents.

A. All blanks on the Bid Form must be completed in ink and the Bid Form signed in ink. Erasures or alterations must be initialed in ink by the person signing the Bid Form. A Bid price must be indicated for each section, Bid item, alternate, adjustment unit price item, and unit price item listed therein.

B. If the Bid Form expressly indicates that submitting pricing on a specific alternate item is optional, and Bidder elects to not furnish pricing for such optional alternate item, then Bidder may enter the words “No Bid” or “Not Applicable.”

12.02 Refer to the “Special Conditions” section for the procedures under which work will be issued to Contractor via work orders during the Contract.

12.03 If Bidder has obtained the Bidding Documents as Electronic Documents, then Bidder shall prepare its Bid on a paper copy of the Bid Form printed from the Electronic Documents version of the Bidding Documents. The printed copy of the Bid Form must be clearly legible, printed on 8½ inch by 11-inch paper and as closely identical in appearance to the Electronic Document version of the Bid Form as may be practical. The Owner reserves the right to accept Bid Forms which nominally vary in appearance from the original paper version of the Bid Form, providing that all required information and submittals are included with the Bid.

12.04 A Bid by a corporation must be executed in the corporate name by a corporate officer (whose title must appear under the signature), accompanied by evidence of authority to sign. The corporate address and state of incorporation must be shown.

12.05 A Bid by a partnership must be executed in the partnership name and signed by a partner (whose title must appear under the signature), accompanied by evidence of authority to sign. The official address of the partnership must be shown.

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12.06 A Bid by a limited liability company must be executed in the name of the firm by a member or other authorized person and accompanied by evidence of authority to sign. The state of formation of the firm and the official address of the firm must be shown.

12.07 A Bid by an individual must show the Bidder’s name and official address.

12.08 A Bid by a joint venture must be executed by an authorized representative of each joint venturer in the manner indicated on the Bid Form. The joint venture must have been formally established prior to submittal of a Bid, and the official address of the joint venture must be shown.

12.09 All names must be printed in ink below the signatures.

12.10 The Bid must contain an acknowledgment of receipt of all Addenda, the numbers of which must be filled in on the Bid Form.

12.11 Postal and e-mail addresses and telephone number for communications regarding the Bid must be shown.

12.12 The Bid must contain evidence of Bidder’s authority to do business in the state where the Project is located, or Bidder must certify in writing that it will obtain such authority within the time for acceptance of Bids and attach such certification to the Bid.

12.13 If Bidder is required to be licensed to submit a Bid or perform the Work in the state where the Project is located, the Bid must contain evidence of Bidder’s licensure, or Bidder must certify in writing that it will obtain such licensure within the time for acceptance of Bids and attach such certification to the Bid. Bidder’s state contractor license number, if any, must also be shown on the Bid Form.

ARTICLE 13—BASIS OF BID

13.01 Unit Price

A. Bidders must submit a Bid on a unit price basis for each item of Work listed in the unit price section of the Bid Form.

B. The “Bid Price” (sometimes referred to as the extended price) for each unit price Bid item will be the product of the “Estimated Quantity”, which Owner or its representative has set forth in the Bid Form, for the item and the corresponding “Bid Unit Price” offered by the Bidder.

The total of all unit price Bid items will be the sum of these “Bid Prices”; such total will be used by Owner for Bid comparison purposes. The final quantities and Contract Price will be determined in accordance with Paragraph 13.03 of the General Conditions.

C. Discrepancies between the multiplication of units of Work and unit prices will be resolved in favor of the unit prices. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum.

13.02 Allowances

A. For cash allowances the Bid price must include such amounts as the Bidder deems proper for Contractor's overhead, costs, profit, and other expenses on account of cash allowances, if any, named in the Contract Documents, in accordance with Paragraph 13.02.B of the General Conditions.

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ARTICLE 14—SUBMITTAL OF BID

14.01 The Bidding Documents include one separate unbound copy of the Bid Form, and, if required, the Bid Bond Form. The unbound copy of the Bid Form is to be completed and submitted with the Bid security and the other documents required to be submitted under the terms of Article 2 of the Bid Form.

14.02 A Bid must be received no later than the date and time prescribed and at the place indicated in the Advertisement or invitation to bid and must be enclosed in a plainly marked package with the Project title, and, if applicable, the designated portion of the Project for which the Bid is submitted, the name and address of Bidder, and must be accompanied by the Bid security and other required documents. If a Bid is sent by mail or other delivery system, the sealed envelope containing the Bid must be enclosed in a separate package plainly marked on the outside with the notation “BID ENCLOSED.” A mailed Bid must be addressed to the location designated in the Advertisement.

14.03 Bids received after the date and time prescribed for the opening of bids, or not submitted at the correct location or in the designated manner, will be retained unopened in the procurement file.

ARTICLE 15—MODIFICATION AND WITHDRAWAL OF BID

15.01 An unopened Bid may be withdrawn by an appropriate document duly executed in the same manner that a Bid must be executed and delivered to the place where Bids are to be submitted prior to the date and time for the opening of Bids. Upon receipt of such notice, the unopened Bid will be returned to the Bidder.

15.02 If a Bidder wishes to modify its Bid prior to Bid opening, Bidder must withdraw its initial Bid in the manner specified in Paragraph 15.01 and submit a new Bid prior to the date and time for the opening of Bids.

15.03 If within 24 hours after Bids are opened any Bidder files a duly signed written notice with Owner and promptly thereafter demonstrates to the reasonable satisfaction of Owner that there was a material and substantial mistake in the preparation of its Bid, the Bidder may withdraw its Bid, and the Bid security will be returned. Thereafter, if the Work is rebid, the Bidder will be disqualified from further bidding on the Work.

ARTICLE 16—OPENING OF BIDS

16.01 Bids will be opened at the time and place indicated in the advertisement or invitation to bid and, unless obviously non-responsive, read aloud publicly. An abstract of the amounts of the base Bids and major alternates, if any, will be made available to Bidders after the opening of Bids.

ARTICLE 17—BIDS TO REMAIN SUBJECT TO ACCEPTANCE

17.01 All Bids will remain subject to acceptance for the period of time stated in the Bid Form, but Owner may, in its sole discretion, release any Bid and return the Bid security prior to the end of this period.

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ARTICLE 18—EVALUATION OF BIDS AND AWARD OF CONTRACT

18.01 Owner reserves the right to reject any or all Bids, including without limitation, nonconforming, nonresponsive, unbalanced, or conditional Bids. Owner also reserves the right to waive all minor Bid informalities not involving price, time, or changes in the Work.

18.02 Owner will reject the Bid of any Bidder that Owner finds, after reasonable inquiry and evaluation, to not be responsible.

18.03 If Bidder purports to add terms or conditions to its Bid, takes exception to any provision of the Bidding Documents, or attempts to alter the contents of the Contract Documents for purposes of the Bid, whether in the Bid itself or in a separate communication to Owner or Engineer, then Owner will reject the Bid as nonresponsive.

18.04 If Owner awards the contract for the Work, such award will be to the responsible Bidder submitting the lowest responsive Bid.

18.05 Evaluation of Bids

A. In evaluating Bids, Owner will consider whether the Bids comply with the prescribed requirements, and such alternates, unit prices, and other data, as may be requested in the Bid Form or prior to the Notice of Award.

B. For the determination of the apparent low Bidder when unit price bids are submitted, Bids will be compared on the basis of the total of the products of the estimated quantity of each item and unit price Bid for that item, together with any lump sum items.

18.06 In evaluating whether a Bidder is responsible, Owner will consider the qualifications of the Bidder and may consider the qualifications and experience of Subcontractors and Suppliers proposed for those portions of the Work for which the identity of Subcontractors and Suppliers must be submitted as provided in the Bidding Documents.

18.07 Owner may conduct such investigations as Owner deems necessary to establish the responsibility, qualifications, and financial ability of Bidders and any proposed Subcontractors or Suppliers.

ARTICLE 19—BONDS AND INSURANCE

19.01 Article 6 of the General Conditions, as may be modified by the Supplementary Conditions, sets forth Owner’s requirements as to performance and payment bonds, other required bonds (if any), and insurance. When the Successful Bidder delivers the executed Agreement to Owner, it must be accompanied by required bonds and insurance documentation.

19.02 Article 8, Bid Security, of these Instructions, addresses any requirements for providing bid bonds as part of the bidding process.

ARTICLE 20—SIGNING OF AGREEMENT

20.01 When Owner issues a Notice of Award to the Successful Bidder, it will be accompanied by the unexecuted counterparts of the Agreement along with the other Contract Documents as identified in the Agreement. Within 15 days thereafter, Successful Bidder must execute and deliver the required number of counterparts of the Agreement and any bonds and insurance documentation required to be delivered by the Contract Documents to Owner. Within 10 days

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ARTICLE 21—SALES AND USE TAXES

21.01 Owner is exempt from the Commonwealth of Virginia sales and use taxes on materials and equipment to be incorporated in the Work. Said taxes must not be included in the Bid. Refer to Paragraph SC-7.10 of the Supplementary Conditions for additional information.

ARTICLE 22—RETAINAGE & ESCROW

22.01 In accordance with Virginia Code Section 2.2-4334, for bids of $200,000 or more for construction of highways, roads, streets, bridges, parking lots, demolition, clearing, grading, excavating, paving, pile driving, miscellaneous drainage structures, and the installation of water, gas, sewer lines and pumping stations, the Bid Form includes a space for Bidder to indicate an option to use the escrow account procedure in order to have retained funds paid to an escrow agent.

ARTICLE 23—COOPERATIVE PROCUREMENT – NOT USED

BID FORM PAGE 1 OF 9

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BID FORM FOR CONSTRUCTION CONTRACT

The terms used in this Bid with initial capital letters have the meanings stated in the Instructions to Bidders, the General Conditions, and the Supplementary Conditions.

ARTICLE 1—OWNER AND BIDDER

1.01 This Bid is submitted by:

Bidder Name:

Bidder Representative:

Bidder Address:

1.02 This Bid is submitted to:

City of Salem ATTN: Benjamin Denton 114 North Broad Street Salem, VA 24153

1.03 The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement with Owner in the form included in the Bidding Documents to perform all Work as specified or indicated in the Bidding Documents for the prices and within the times indicated in this Bid and in accordance with the other terms and conditions of the Bidding Documents.

ARTICLE 2—ATTACHMENTS TO THIS BID

2.01 The following documents are submitted with and made a condition of this Bid:

A. Required Bid security;

B. List of Proposed Subcontractors;

C. List of Proposed Suppliers;

D. Evidence of authority to do business in the state of the Project; or a written covenant to obtain such authority within the time for acceptance of Bids;

E. Contractor’s license number as evidence of Bidder’s State Contractor’s License or a covenant by Bidder to obtain said license within the time for acceptance of Bids;

F. Affidavit of Non-Collusion;

G. Required Bidder Qualification Statement with supporting data

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ARTICLE 3—BASIS OF BID—LUMP SUM BID AND UNIT PRICES

3.01 Unit Price Bids

A. Bidder will perform the following Work at the indicated unit prices:

ITEM DESCRIPTION QTY UNIT UNIT PRICE TOTAL

1.0 PRELIMINARY

1.1 Bonds, Mobilization, and Insurance 1 LS

2.0 SANITARY SEWERS

2.1 Cleaning and CCTV Inspection of Sanitary Sewer

A. 6" Diameter 436 LF B. 8" Diameter 61,960 LF C. 10" Diameter 1,970 LF

2.2 Heavy Cleaning/Root Removal 30 HR

2.3 Verify Service Lateral Status 300 EA

2.4 Trim Protruding Lateral 60 EA

2.5 Replace Sewer, Open-Cut, SDR26 PVC

A. Unpaved Areas

1) 8" Diameter, 0'-10' Depth of Cut 200 LF

2) 8" Diameter, >10'-15' Depth of Cut 200 LF

3) 8" Diameter, >15'-20' Depth of Cut 50 LF

4) 10" Diameter, 0'-10' Depth of Cut 50 LF

5) 10" Diameter, >10'-15' Depth of Cut 100 LF

6) 10" Diameter, >15'-20' Depth of Cut 50 LF

B. Paved Areas

1) 8" Diameter, 0'-10' Depth of Cut 200 LF

2) 8" Diameter, >10'-15' Depth of Cut 200 LF

3) 8" Diameter, >15'-20' Depth of Cut 100 LF

4) 10" Diameter, 0'-10' Depth of Cut 100 LF

5) 10" Diameter, >10'-15' Depth of Cut 100 LF

6) 10" Diameter, >15'-20' Depth of Cut 50 LF

C. Additional Cost for Epoxy-Lined Ductile Iron Pipe in lieu of SDR26 PVC

1) 8" Diameter Sewer 50 LF

2) 10" Diameter Sewer 50 LF

2.6 Replace Sewer, Pipe Burst, DR17 HDPE

A. 6" to 8" Diameter Sewer, 0'-12' Deep 300 LF C. 8" to 8" Diameter Sewer, 0'-12' Deep 1,500 LF D. 8" to 10" Diameter Sewer, 0'-12' Deep 200 LF F. 10" to 10" Diameter Sewer, 0'-12' Deep 350 LF G. 10" to 12" Diameter Sewer, 0'-12' Deep 100 LF

ITEM DESCRIPTION QTY UNIT UNIT PRICE TOTAL

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K. Additional Cost for Depths >12'-18' 500 LF

2.7 Cured-In-Place Pipe Lining, Non-Styrene or Fully-

Encapsulated Resin A. 8" Diameter Sewer 7,000 LF B. 10" Diameter Sewer 700 LF

2.8 External Point Repair, SDR26 PVC

A. Unpaved Areas

1) 8" External Point Repair, 0'-10' Deep, 0'- 12' Long 3 EA

2) 8" External Point Repair, >10'-15' Deep, 0'-12' Long 3 EA

3) 8" External Point Repair, >15'-20' Deep, 0'-12' Long 1 EA

4) 10" External Point Repair, 0'-10' Deep, 0'- 12' Long 1 EA

5) 10" External Point Repair, >10'-15' Deep, 0'-12' Long 1 EA

6) 10" External Point Repair, >15'-20' Deep, 0'-12' Long 1 EA

B. Paved Areas

1) 8" External Point Repair, 0'-10' Deep, 0'-

12' Long 8 EA

2) 8" External Point Repair, >10'-15' Deep, 0'-12' Long 6 EA

3) 8" External Point Repair, >15'-20' Deep, 0'-12' Long 2 EA

4) 10" External Point Repair, 0'-10' Deep, 0'- 12' Long 2 EA

5) 10" External Point Repair, >10'-15' Deep, 0'-12' Long 1 EA

6) 10" External Point Repair, >15'-20' Deep, 0'-12' Long 1 EA

2.9 Internal Point Repair, Non-Styrene or Fully-

Encapsulated Resin

A. 8" Diameter Sewer, 0'-12' Long 10 EA B. 10" Diameter Sewer, 0'-12' Long 2 EA

3.0 MANHOLES

3.1 Abandon Manhole

A. 4' Diameter Manhole, Unpaved Areas 2 EA B. 5' Diameter Manhole, Unpaved Areas 1 EA C. 4' Diameter Manhole, Paved Areas 2 EA D. 5' Diameter Manhole, Paved Areas 1 EA

ITEM DESCRIPTION QTY UNIT UNIT PRICE TOTAL

3.2 Replace Manhole

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A. Unpaved Areas

1) 4' Diameter Manhole Base 2 EA

2) 4' Diameter Manhole Riser Section 15 VF

3) 5' Diameter Manhole Base 1 EA

4) 5' Diameter Manhole Riser Section 4 VF

B. Paved Areas

1) 4' Diameter Manhole Base 6 EA

2) 4' Diameter Manhole Riser Section 30 VF

3) 5' Diameter Manhole Base 1 EA

4) 5' Diameter Manhole Riser Section 4 VF

3.3 Rehabilitate Manhole

A. Manhole Lining, Interior Full-Depth

Cementitious Lining, H2S Resistant

1) 4' Diameter Manhole 400 VF

2) 5' Diameter Manhole 20 VF

B. Manhole Lining, Exterior Cementitious Mortar Coating, Exposed Manhole Exterior

1) 4' Diameter Manhole 35 VF

2) 5' Diameter Manhole 5 VF

C. New or Replacement Frame and Cover, Watertight

1) 24" Diameter Opening, Unpaved Area 5 EA

2) 30" Diameter Opening, Unpaved Area 2 EA

3) 24" Diameter Opening, Paved Area 8 EA

4) 30" Diameter Opening, Paved Area 2 EA

D. New or Replacement Frame and Cover, Water- Resistant

1) 24" Diameter Opening, Unpaved Area 30 EA

2) 30" Diameter Opening, Unpaved Area 2 EA

3) 24" Diameter Opening, Paved Area 50 EA

4) 30" Diameter Opening, Paved Area 2 EA

E. Grade Rings

1) 0"-12" Total Height 35 EA

2) >12"-24" Total Height 5 EA

F. Joint Seal 40 EA G. Rebuild Bench and/or Channel Invert

1) 4' Diameter Manhole 30 EA

2) 5' Diameter Manhole 3 EA

H. Seal Channel Invert

1) 4' Diameter Manhole 60 EA

ITEM DESCRIPTION QTY UNIT UNIT PRICE TOTAL

2) 5' Diameter Manhole 3 EA

I. Abandon Sewer at Manhole

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1) 4"-8" Diameter Sewer 10 EA

2) 10"-15" Diameter Sewer 1 EA

J. Internal Drop Connection

1) 4" or 6" Internal Drop Connection, 2'-5'

Vertical Depth

3 EA

2) 4" or 6" Internal Drop Connection, >5'-10' Vertical Depth

2 EA

3) 8" Internal Drop Connection, 2'-5' Vertical Depth

5 EA

4) 8" Internal Drop Connection, >5'-10' Vertical Depth

2 EA

5) 10" Internal Drop Connection, 2'-5' Vertical Depth 1 EA

6) 10" Internal Drop Connection, >5'-10' Vertical Depth

1 EA

4.0 LATERALS

4.1 Lateral Renewal, 4" or 6" Diameter (Depth at the

Sewer Main) A. 0'-10' Deep, Unpaved Area 10 EA B. >10'-15' Deep, Unpaved Area 15 EA C. >15'-20' Deep, Unpaved Area 5 EA D. 0'-10' Deep, Paved Area 45 EA E. >10'-15' Deep, Paved Area 55 EA F. >15'-20' Deep, Paved Area 15 EA

4.2 Reconnect Lateral to Sewer Liner

A. Internal Reconnection 25 EA B. External Reconnection, Unpaved Area 20 EA C. External Reconnection, Paved Area 35 EA

5.0 Miscellaneous

5.1 Subgrade Stabilization Stone 800 TON

5.2 Miscellaneous Road Restoration

A. Pavement Restoration - Patch Public Road 2,000 LF B.