Specs_ Complete.pdf

CONTRACT DOCUMENTS

AND

SPECIFICATIONS

FOR

CITY OF DOUGLAS, GEORGIA

LOCAL DISCRETIONARY FUNDING

SWE PROJECT # 23-3500-G

AIRPORT DRIVEWAY IMPROVEMENTS

JULY 2026

Prepared By:

STATEWIDE ENGINEERING, INC.

516 East Ashley Street

Douglas, Georgia 31533 912-384-7723

912-383-6895 Fax www.swecivil.com http://www.swecivil.com/

Section Title Bidding Requirements 00030 ...................................................................................................................... Advertisement for Bids 00100 ....................................................................................................................... Instructions to Bidders 00300 ............................................................................................................................................. Proposal 00410 ............................................................................................................................................ Bid Bond 00420 ................................................................................................................ Affidavit of Non-collusion 00430 ................................................................................. Equal Employment Opportunity Clause (EEO) 00440 ........................................................................................ Certification of Non-Segregated Facilities 00450 ................................................................................. Contractor Certification Regarding Debarment 00460 ....................................................................................................................... Drug-Free Work Place 00470 ..................................................................... Contractor Affidavit under O.C.G.A. § 13-10-91(b)(l) 00480 ............................................................... Subcontractor Affidavit under O.C.G.A. § 13-10-91(b)(3) 00480A ..................................................... Sub-subcontractor Affidavit under O.C.G.A. § 13-10-91(b)(4) 00490 ................................................................................................................................. Pre-Oath Award 004100 ............................................................................................................................... SAVE Affidavit Contract Documents 00510 ................................................................................................................................ Notice of Award 00520 ............................................................................................................................... Notice to Proceed 00530 ........................................................................................................................... Contract Agreement 00610 ............................................................................................................................. Performance Bond 00620 .................................................................................................................................... Payment Bond 00660 ........................................................................................................ Certificate of Owner’s Attorney

Applicable Technical Specifications 00710 ............................................................................................................................ General Conditions 01010 ............................................................................................................................. Summary of Work 01150 ................................................................................................................ Measurement and Payment 01252 .................................................................................................................................. Weather Delays 01300 ............................................................................................................................................ Submittal 01340 .................................................................................................................................. Shop Drawings 01600 ...............................................................................................................................General Materials

01601 ............................................................................................................................. As-Built Drawings 01610 .................................................................................................................................... Transportation 01620 ............................................................................................................................................... Storage 01720 ................................................................................................................ Project Record Documents 01750 ........................................................................................................................................... Guarantee 02110 ...................................................................................................................................... Site Clearing 02200 ......................................................................................................................................... Earthwork Applicable Specifications for Utility (Water) Improvements 02222 ................................................................................................... Trench Excavation and Backfilling 02730 ......................................................................................................................... Sanitary Sewer Lines Required Project Attachments Attachment “A” ............................. Applicable Georgia Department of Transportation Special Provisions and Construction Standards and Details Attachment “B” ................................................................. Failure or Delay in Completing Work on Time Attachment “C” .............................................................................................................. Pay Request Form Attachment “D” ................................................................................... Prompt Payment Special Provision Attachment “E” ............................................................................................................................ Retainage Attachment “F” ....................................................................... Interim Waiver and Release Upon Payment Attachment “G” .................................................................................... Final Release of Liens and Claims Attachment “H” ..................................................................................................... Insurance Requirements Attachment “I” ..................................................................................................... Contractor Qualifications Attachment “J” ....................................................................................................................... Field Testing Attachment “K” ........................................................... Disadvantage Business Enterprise Program (DBE) Attachment “L” .......................................................................................................... Project Addendum(s) Attachment “M”.................................................................................................... Project Change Order(s)

Attachment “N” ....................................................................................................... Bid Recommendations

00030- 1 of 2

ADVERTISEMENT FOR BID

CITY OF DOUGLAS, GEORGIA

Separate, sealed Bids will be received for furnishing all materials, labor, tools, equipment, and incidentals necessary for the installation of driveway improvements for the City of Douglas Airport Access Road (southern driveway) located off Airport Circle. until 2:00pm(local time) Tuesday, September 29, 2026, at which time bids will be opened and read. This project shall be financed with local discretionary funding (and/or other funds specified).

The meeting will be held at the City of Douglas, City Hall located at 302 South Madison Avenue, Douglas, Georgia 31533. Proposals can be mailed or delivered to the attention of Wynetta Bolder, City Clerk at 302 South Madison Avenue, Douglas, Georgia 31533. Bids will be opened to the public.

Proposals received after the designated time will not be considered. The City of Douglas may select a successful low bidder after evaluation of all bids.

The Scope of Work Includes:

Airport Driveway Improvements

All proposals shall be accompanied by a Bid Bond in favor of the City of Douglas in the amount of at least five percent (5%) of the lump sum bid for the complete work: such Bid Bond representing that the Bidder, if awarded a Contract, will promptly enter into a Contract and furnish Performance Bond and Payment Bonds as provided by the law and approved by the Attorney for the City of Douglas.

Performance Bond shall be equal to 100 Percent (100%) of the contract amount and Payment Bond shall be equal to 100 percent (100%) of the Contract amount.

The Bid Bond shall be forfeited to the City of Douglas as liquidated damages if the Bidder fails to execute the Contract and provide Performance and Payment Bonds within (10) days after being notified that he has been awarded the Contract.

All work on the project must be completed within 120 consecutive calendar days of the date of the Notice to Proceed.

Copies of the plans and specifications may be obtained from Statewide Engineering, Inc., 516 East Ashley Street, Douglas, Georgia 31533, 912-384-7723 for $200.00 per set for full printed specification and plans, or $50.00 for specifications and plans emailed in pdf format (non-refundable). Plans and Specifications are also on file (for view only) at the City of Douglas City Hall. All Bidders must receive bid package from Engineer in order to be considered certified. Bids from non-certified Bidders will not be considered.

Contractors shall submit all questions in writing to Mark Dill via email or fax. Email address is mark.dill@swecivil.com. Fax number is 912-383-6895. Deadline for all questions is Wednesday, September 23, 2026 by 9:00am. All questions received and answers will be provided to all contractors in an addendum and listed on the Georgia Procurement Registry.

The Georgia Department of Transportation Standard Specifications, 2021 Edition, any applicable Supplemental Specifications, 2024 Edition, Special Provisions, Construction Standards and Details, Current Edition, and any other provision contained within this contract will be applicable to this project. All materials, workmanship, testing, etc. shall meet the Georgia Department of Transportation Specifications.

mailto:mark.dill@swecivil.com

00030- 2 of 2

NOTICE TO THE PUBLIC DISADVANTAGED BUSINESS ENTERPRISE (DBE). The proposed DBE goal is 7.3%.

Any work required in excess of 4 feet deep shall be performed by a contractor or subcontractor having a valid Georgia Utility License. This requirement is defined in Chapter 14 of Title 43 of the Official Code of Georgia and issued by the State of Georgia Secretary of State. Even though this project may not reach nor exceed minimum requirements such as depth of trench, project construction cost, etc. as described by the Chapter 14 of Title 43 of the Official Code of Georgia, the prime contractor submitting the bid or the subcontractor performing the utility related work must hold a valid Georgia Utility Contractor License. The utility license number must be placed with the bid or the bid will be rejected.

The Owner reserves the right to reject all bids and to waive informalities, and to accept any Bid which in its opinion may be in the best interest of the Owner. The Owner has the right to add or to delete from the Contract once it has been awarded. No bids shall be withdrawn for a period of 60 days after the opening of the bids.

City of Douglas

By:

Mayor Tony Paulk

00100-1 of 8

INSTRUCTIONS TO BIDDERS

1. INTENTION - It is intended that the Project Documents shall cover the complete work to which they relate.

2. DEFINITION - Where the following words, or the pronouns used instead, occur herein, they shall have the following meanings:

"Owner" shall mean City of Douglas party of the first part to the "Contract Agreement" or its authorized representative.

"Engineer" shall mean Statewide Engineering, Inc. of Douglas, Georgia, acting for the County or other representatives duly authorized by them.

"Contractor" shall mean the party of the second part to the "Contract Agreement" or the legal authorized representative of such party.

3. LOCATION - The work described by these specifications is located in Coffee County, Georgia, City of Douglas.

4. WORK TO BE DONE - The Scope of Work Includes:

Airport Driveway Improvements

5. SITE EXAMINATION - The Bidder is expected and requested to examine the location of the work, and to inform himself fully as to the structural and mechanical conditions; the conformation of the ground; the character, quality, and quantity of the materials to be encountered; the character of equipment and facilities needed preliminary to, and during, the prosecution of the work; the general and local conditions; and all other matters which can in any way affect the work to be done under the contract.

6. COMPLETE WORK REQUIRED - The Construction Specifications, Drawings, and all other documents are an essential part of the contract; requirements occurring in one are as binding as though occurring in all. Documents are intended to be cooperative, and to describe and provide for the complete work. In case of discrepancies on the Drawings, figured dimensions shall govern. In case of omissions from the Construction Specifications as to items of equipment, and materials and the quantities thereof, the Drawings shall govern. It shall be the responsibility of the Bidder to call to the attention of the Engineer obvious omissions of those magnitudes which would affect the strength, adequacy, function, completeness or cost of any part of the work and in ample time for amendment by Addendum prior to the Bid opening date.

7. DRAWINGS - The character, location, and essential details of the work are shown upon a set of drawings prepared by Statewide Engineering, Inc., entitled:

CONSTRUCTION PLANS FOR:

The Drawings and Specifications shall form a part of the Contract for the Work. The drawings shall be supplemented by working drawings as are necessary. All authorized alterations affecting

00100-2 of 8 the requirements and information given on the Drawings shall be in writing.

8. INTERPRETATION OF PROJECT DOCUMENTS - If any person contemplating submitting a bid for the proposed contract is in doubt as to the true meaning of any part of the Drawings, Construction Specifications or other documents, or as to the scope of any part of the work, he must submit to the Engineer a written request for an interpretation to be issued before the Bid opening date. Interpretations of the Project Documents will be made only by Addendum; a copy of each Addendum will be mailed or delivered to each person receiving a set of the Project Documents. The Engineer will not be responsible for other interpretations of the Project Documents. Bidder shall return a receipt of addendum acceptance by either fax or email prior to the bid opening. Oral instructions do not form a part of the bidding documents.

Contractors shall submit all questions in writing to Mark Dill via email or fax. Mark’s email address is mark.dill@swecivil.com Fax number is 912-383-6895. Deadline for all questions is (Friday, September 23, 2026 by 9:00am.). All questions received and answers will be provided to all contractors in an addendum such as this. Any questions submitted after this deadline will not be answered since an addendum can’t be issued within the minimum 72-hour timeframe prior to bid opening.

9. MATERIAL AND WORK BY OWNER - The Owner will neither furnish materials nor perform labor for construction of work under this contract, unless otherwise stipulated elsewhere in the Project Documents.

10. PROPOSALS - All proposals must be made upon the Proposal forms provided and shall be for materials and work called for in the Specifications and shown on the Drawings. Bid prices must be shown for each item in the Proposal. The total amount bid for the work in the Proposal shall be given in words and/or figures in the spaces provided. The correct total amount bid for the complete work is defined as the correct sum total of the amounts bid for the individual items in the Proposal. The correct amount bid for each unit price item is defined as the correct product of the quantity listed for the item and the unit price bid.

• Note: If proposal has any alternates, additive, or deductions, then each should be bid, or the Bid Proposal will be considered non-responsive and the bid rejected.

• Note: All line items in the Bid Proposal must have a submitted unit price and total. Unit Price times the line item quantity should equal the Total Price for each line item. Any math discrepancy found in the Total Price for each line item upon review by the Engineer, will be corrected. The Unit Price will prevail if any math discrepancy is found.

All Total Prices added together shall equal to the Total Base Bid plus or minus any alternates to arrive at the Low Bid Proposal.

• Note: Rounding of the Total Price for any line item is not acceptable. The unit price submitted times the line item quantity must correctly equal the submitted Total Price for that line item. Unit Prices shall be submitted with the correct numbers of digits. (i.e. if the unit price submitted is $22.39, this is acceptable, if the unit price submitted is $22.388, this is not acceptable. The bidder can either decide to submit $22.39 or $22.38, and which ever number is used, when multiplied by the line item quantity it must correctly equal the Total Price.

• Note: Every fillable blank on this Bid Proposal must be completed or the bid will be considered non-responsive and the bid rejected.

mailto:mark.dill@swecivil.com

00100-3 of 8

• Note: No pencil or erasable ink will be accepted on this proposal. No white out or correction tape will be accepted. Any modifications made to this proposal prior to submission must be initialed by the person signing the Bid Proposal.

The bids must be enclosed in a sealed envelope, addressed to the City of Douglas, Georgia. The envelope shall be marked “Proposal for the City of Douglas, Georgia, Local Discretionary Funds, Airport Driveway Improvements.”

11. ALTERNATE EQUIPMENT OR MATERIAL - Any reference to an item of equipment or material by a specific manufacturer's trade name in the specifications is intended merely as a standard. All manufacturers must be able to furnish equipment as specified. Even though named in the Specifications, equipment offered with smaller or light-weight members, inferior or inefficient mechanism or devices compared to that specified will not be approved for the project.

12. NOTICE OF SPECIAL CONDITIONS - Attention is particularly called to those parts of the

Contract Documents and Specifications which deal with the following:

a. Applicable Georgia Department of Transportation Specifications and

Construction Standards and Details-Referenced in Attachment “A”

b. Failure or Delay in Completing Work on Time-Referenced in Attachment “B”

c. Pay Request Form- Referenced in Attachment “C”

d. Prompt Payment Special Provision-Referenced in Attachment “D”

e. Retainage-Referenced in Attachment “E”

f. Interim Waiver and Release Upon Payment-Referenced in Attachment “F”

g. Final Release of Liens-Referenced in Attachment “G”

h. Insurance Requirements-Referenced in Attachment “H”

i. Contractor Qualifications-Referenced in Attachment “I”

j. Field Testing-Referenced in Attachment “J”

k. Disadvantage Business Enterprise Program -Referenced in Attachment “K”

l. Project Addendum(s) as referenced in Attachment "L"

m. Project Change Order(s) as referenced in Attachment "M"

n. Project Bid Recommendations as referenced in Attachment "N"

13. SALES TAX AND/OR USE TAX - Bidders shall include in amounts bid in the proposal an allowance for payment of State Sales Tax and/or Use Tax on all taxable materials specified to be furnished by the Contractor and incorporated into the work under this contract.

14. AUTHORITY TO SIGN - If a Proposal is made by an individual, his name and Post Office address must be shown. If made by a firm, or partnership, the name and Post Office address of each member of the firm or partnership, must be shown. If made by a Corporation, the person, or persons, signing the Proposal must show the name of the State under the laws of which the Corporation is chartered and his, or their, authority for signing same, and names, titles and addresses of the President, Secretary, and Treasurer, and the Corporate Authority for doing business in the State of Georgia.

15. BID SECURITY - Each Proposal must be accompanied by a certified check or by a Bid Bond in an amount equal to not less than five percent (5%) of the amount of the Bid. The Bid Bond must be from a Surety which has a minimum A- or better Financial Strength Rating and a minimum Class VI (25 million to 50 million) Financial Size Category. In addition to the Bid Bond, a Letter of Bondability must be submitted. The Bid Bond shall guarantee that the Successful Bidder will acknowledge acceptance of award within ten (10) days from the date of the notice of award of contract, and will, within twenty (20) days of acknowledgment, enter into an Agreement with the Owner, and execute to the Owner a Performance Bond and Payment Bond, each equal to 100% of

00100-4 of 8 the contract amount, the agreement and bonds to be in the form set forth in this document. If for any reason whatsoever, the Bidder withdraws from the competition after the Bid opening time, or refuses to execute the required agreement and bonds, if his Bid is accepted, the Owner may retain the amount of the certified check, or proceed on the Bid Bond. The surety on the Performance Bond and Payment Bond shall be a surety company authorized to do business in the State of Georgia and shall be countersigned by an agent residing in the State of Georgia. The bonds and surety thereon, shall be subject to approval by the Attorney for the Owner.

16. POWER OF ATTORNEY - Attorneys-in-fact who sign Bid Bonds or Contract Bonds must file with each bond a certified and effectively dated copy of their Power of Attorney.

17. TELEGRAPHIC MODIFICATION - Any Bidder may modify his Bid by telegraphic communication at any time prior to the scheduled closing time for receipt of bids, provided such telegraphic communication is received by the Owner prior to the closing time, and provided further, the Owner is satisfied that a written confirmation of the telegraphic modification over the signature of the Bidder was mailed prior to the closing time. The telegraphic communication should not reveal the bid price but should provide the addition or subtraction or other modifications so that the final prices or terms will not be known by the Owner until the sealed bid is opened. If written confirmation is not received within two (2) days from the closing time, no consideration will be given to the telegraphic modification.

18. RECEIPT AND OPENING OF BIDS – Proposals must be filed with the Owner at or before the hour specified in the Advertisement. Proposals filed after the specified hour will not be considered. Proposals sent by mail must be mailed with sufficient time allowed for the Proposal to reach the Owner prior to the opening of bids.

The Owner may consider informal any Bid not prepared and submitted in accordance with the provisions hereof and may waive any informalities or reject all bids. Any Bid may be withdrawn prior to the above scheduled time for the opening of bids or authorized postponement thereof.

Any Bid received after the time and date specified shall not be considered. No bidder may withdraw a Bid within 60 days after the actual date of opening thereof. Conditional bids will not be considered.

Bidders are encouraged to be present at the opening of Proposals, which will be in public.

19. DETERMINATION OF LOW BID - The Contract will be awarded, if it is awarded, to the low, responsible, responsive bidder. The Owner will decide which is the low, responsible, responsive bidder. Responsiveness shall be defined by (a) the completeness and regularity of the bid form,

(b) a bid form without excisions or special conditions, and (c) a bid form having no substitute bids for any items except as allowed under these Specifications. Responsibility will be based on whether the Bidder involved (a) maintains a permanent place of business; (b) has adequate plant and equipment to do the work properly and within the time limit established; (c) has suitable financial status to meet obligations incident to the work; and (d) has appropriate technical experience.

20. CONSIDERATION FOR QUALIFICATION OF LOW BIDDER.

Numerous factors are considered in determining if the Contractor is qualified to construct the City of Douglas’s Project. For a Contractor to be considered as “qualified”, the apparent low bidder will provide the required Contractor Qualifications as related in Attachment “I” with the submitted bid and will meet the requirements as detailed in Item No.19, Determination of Low Bid. The low bidder may also be asked to provide documentation and information as requested relating to the history of its company that includes its’ philosophy of

00100-5 of 8 doing business, its’ background, expertise, experience, past performance, ability to provide the qualified construction and services proposed herein. This reference material shall include evidence of having performed satisfactory construction of work similar in scope and magnitude.

Inclusive in this evidence shall be a list of projects, date completed, nature, size, and value of the project; and complete names, mailing addresses, and telephone numbers of contact persons for the owner and the design professional for each of the projects. Contractor Evaluations may be requested from previous clients. A list of all supervisory personnel to be engaged on this project shall be submitted listing name, education, experience, and licensure/certifications.

If the Contractor has recently purchased an established business and has proof of prior success in either this business or a closely related business or has proof of the qualifications of a superintendent, contractor may provide written documentation and verification. The City of Douglas, Georgia reserves the right to accept or reject newly formed companies solely based on information provided in this response and from its own investigation of the company.

21. RETURN OF BID SECURITY - The Owner will, within ten (10) days following the Bid opening, return Bid security of all Bidders, except the Bid Security posted by the three lowest Bidders; upon the award and execution of the Contract, the remaining Bid securities will be promptly returned.

22. RIGHT TO REJECT BIDS - The Owner reserves the right to reject any or all bids, and to waive informalities. Unless all Bids are rejected with good cause, the contract will be awarded to the low, responsive, responsible bidder. All bids shall not be rejected without proper justification.

Unauthorized conditions, limitations and provisions attached to the Proposal, except as provided herein, will render it informal and cause its rejection. If so determined by the Engineer, unbalanced bids will be rejected. Any Bidder may withdraw his bid, either personally or by telegraphic or written request, at any time prior to the Bid opening time.

23. SUBCONTRACTS - The Bidder's attention is directed to the General Conditions concerning subcontracts. The Bidder is specifically advised that any person, firm or other party to whom it is proposed to award a subcontract under this Contract:

a. Must be acceptable to the Owner. Approval will not be given until the Contractor submits to the Owner a written statement concerning the proposed award to the Subcontractor, which statement shall contain such information as the Owner may require.

b. Must provide insurance equal to that of the bidding contractor. Refer to Attachment “H” for project specific insurance requirements.

Approval of the proposed subcontract award cannot be given by the Owner unless and until the proposed Subcontractor has submitted the Certification and/or other evidence showing that it has fully complied with any reporting requirements to which is or was subject.

Although the Bidder is not required to attach such Certifications by proposed Subcontractors to his Bid, the Bidder is hereby advised of this requirement so that appropriate action can be taken to prevent subsequent delay in subcontract awards.

24. COORDINATION WITH OTHER CONTRACTORS - Cooperation and adjustment with other contractors is essential to properly coordinate the construction efforts of all contractors, utility owners, and subcontractors engaged in the work within and adjacent to the project site. In case of interference between the operations of the different contractors, utility owners, and subcontractors, the Owner will be the sole judge of the rights of each and the sequence of work necessary to expedite the completion of the project; and in all cases, his decision will be accepted as final.

00100-6 of 8

25. ALLOWABLE TIME FOR COMPLETION - The time allowed for completion for all work to be done under this contract shall begin after notification by the Engineer to proceed with the work.

Such notification will be issued upon completion of the contract agreements, and in accordance with an approved construction schedule, arranged to be within the contract time for completion.

All work on the project must be completed within 120 consecutive calendar days of date of Notice to Proceed.

26. LIQUIDATED DAMAGES - It is essential this project be completed within the allowable time for completion. The allowable time provides for more than adequate time to complete the required work under typical weather patterns. For this reason, the Contractor shall pay the Owner liquidated damages in the amount of $1,000.00 per calendar day for failure or delay in completing the work within the allowable time provided. The funds generated by the liquidated damages will be utilized by the Owner to reimburse the Engineer for additional cost incurred by the Engineer for the additional professional services required to complete the project beyond the contract completion date. The Engineer has no authority to issue a time extension for this project.

The Engineer will not attempt to negotiate any extension with the Owner; this is the sole responsibility of the Contractor.

27. EEO CLAUSE - During the performance of this contract, the Contractor agrees as follows:

(1) The Contractor will not discriminate against any employees or applicants for employment because of race, color, religion, sex, or national origin. The Contractor will take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause.

(2) The Contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex or national origin.

(3) The Contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the Contractor's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

(4) The Contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of rules, regulations and relevant orders of the Secretary of Labor.

(5) The Contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations and orders.

00100-7 of 8

(6) In the event of the Contractor's noncompliance with the nondiscrimination clauses of this contract, or with any of the said rules, regulations or orders, this contract may be canceled, terminated or suspended in whole or in part and the Contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation or order of the Secretary of Labor, or as otherwise provided by law.

(7) The Contractor will include that portion of the sentence immediately preceding paragraph

(1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The Contractor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance. Provided, however, that in the event a Contractor becomes involved in, or is threatened with litigation with a subcontractor or vendor as a result of such direction by the administering agency the contractor may request the United States to enter into such litigation to protect the interests of the United States.

28. SPECIAL NOTICE - The information and requirements included as Instructions to Bidders are neither inclusive nor exclusive and the Bidder or Contractor shall make no claim for lack of notice because information or requirements are stated elsewhere in the Contract Documents, but are not repeated herein.

29. The Georgia Department of Transportation Standard Specifications, 2021 Edition, any applicable Supplemental Specifications, 2024 Edition, Special Provisions, Construction Standards and

Details, Current Edition, and any other provision contained within this contract will be applicable to this project. All materials, workmanship, testing, etc. shall meet the Georgia Department of Transportation Specifications.

30. The Contractor shall not sublet, sell, transfer, assign, or otherwise dispose of the Contract or

Contracts, or any portion thereof, or of his/her right, title, or interest therein, without written consent of the Engineer. For Subcontracts, consent of the Engineer will not be considered until after award of the Contract. In case such consent is given, the Contractor will be permitted to sublet a portion thereof, but shall perform, with his/her own organization, work amounting to not less than thirty percent (30%) of the total Contract cost, including materials, equipment, and labor. As further exception, any items designated as Specialty Items may be performed by Subcontract and the cost of any such Specialty Items so performed by Subcontract may be deducted from the total cost before computing the amount of work required to be performed by the Contractor with his/her own organization. Purchase of materials by the Prime Contractor for use by a Subcontractor will not be allowed when computing the 30% requirement.

No Subcontracts, or transfer of Contract, shall in any case release the Prime Contractor of his/her liability under the Contract and Bonds. No Subcontractor shall commence work in advance of the written approval of the Subcontract by the Department or Engineer. Except for certain items exempted by the State Transportation Board, or for Subcontracts totaling $250,000 or less, each Subcontractor shall be prequalified or registered with the Department of Transportation. Each Subcontract for a Registered Subcontractor shall not exceed $1,000,000 and Subcontracts for Prequalified Contractors shall not exceed their current capacity. Prequalified or Registered Subcontractors shall be qualified or registered with the Department in accordance with Chapter 672-5 of the Rules and Regulations Governing the Prequalification of Prospective Bidders adopted by the State Transportation Board. In the event any portion of a Subcontract is further sublet, all of the provisions governing subletting, including registration and written approval by

00100-8 of 8 the Engineer, shall apply. This Sub-Section shall not apply to Contracts between the Department and counties, municipalities, or other State agencies. All subcontract agreements between the Prime Contractor and subcontractor shall be in writing and shall contain all of the Federal-Aid requirements and pertinent provisions of the Prime Contract. The Prime Contractor shall, upon request by the Engineer, furnish copies of any subcontract agreement to the Department within ten (10) days of such request. This provision applies to all subcontracts, including second or multi-tier subcontracts. According to the provisions stated above, the following items are designated Specialty Items for general transportation system construction and building construction whenever they appear in the Contract.

31. Contractor shall verify bid quantities with plan requirements prior to ordering/purchasing materials. Owner nor Engineer will be responsible for any costs or restocking fees for materials purchased and not used due to a discrepancy between bid quantities shown and actual project requirements.

32. The DBE GOAL for this project is set at 7.3%.

33. The following required list of items must be enclosed with every bid submitted or your bid will be rejected. Please check to make sure that all items are enclosed, and forms are completed before sealing envelope.

**If any item is missing, bid will be considered as an incomplete bid and rejected.**

1. Bid Bond or Certified Check - If Bid Bond is submitted a Letter of Bondability must also be submitted. Also, minimum requirements established in Item No.15, Bid Security shall apply.

2. Proposal

3. Certificate of Insurance

4. Affidavit of Non-Collusion

5. Equal Employment Opportunity Clause

6. Certification of Non-Segregated Facilities

7. Contractor Certification Regarding Debarment

8. Drug Free Work Place

9. Contractor Affidavit under O.C.G.A. § 13-10-91(b)(l)

10. Subcontractor Affidavit under O.C.G.A. § 13-10-91(b)(3)

11. Sub-subcontractor Affidavit under O.C.G.A. § 13-10-91(b)(4)

12. Pre-Oath Award

13. SAVE Affidavit

14. Contractor Qualifications as referenced in Advertisement to Bid and Attachment “I”

Item DOT Item # Description Qty Units Unit Price Total Bid Cost

1000 150-1000 Traffic Control 1 LS

1010 163-0529 Construct and Remove Temporary Sediment Barrier or Baled Straw Check 2 EA

1020 165-0041 Maintenance of Erosion Control Check Dams/Ditch Checks 2 EA

1030 207-0203 Foundation Backfill Material, Type 2 1 CY

1040 210-0100 Grading Complete 1 LS

1050 550-2150 Side Drain Pipe, 15 In RCP, H 1-10 16 LF

1060 700-6910 Permanent Grassing 0.13 AC

1070 700-8000 Fertilizer Mixed Grade 0.09 TN

1080 713-3002 Wood Fiber Blanket, Tp II, Slopes 617 SY

1090 999-9753

Relocate 4 Inch Sewer Service Including all Fittings And Cleanout Shown On Plans.

Includes Cap And Abandon Old Sewer Service.

1 LS

1100 999-9999 Field Testing 1 LS

Grading and Drainage Improvements

AIRPORT DRIVEWAY IMPROVEMENT

PROPOSAL

The BIDDER proposes and agrees that, if he becomes the SUCCESSFUL BIDDER on the basis of this Proposal, he will contract with the City of Douglas (herein called the "OWNER"), in the form of contract illustrated to furnish all necessary equipment, materials, tools, machinery, apparatus, means of transportation, and all necessary labor to complete the construction of the work in full, and in complete accord with the shown, noted, described, specified and reasonably intended requirements of the Specifications, Drawings, and Contract Documents to the full and entire satisfaction of the OWNER, with a definite understanding that no money will be allowed for extra work except as set forth in the General Conditions and other Contract Documents, for the following prices.

DRIVEWAY IMPROVEMENTS QUANTITIES

SWE PROJECT NO: 23-3500-G

TO: CITY OF DOUGLAS

Submitted __________________, 20____

The undersigned, as BIDDER, hereby declares that the only person or persons interested in the Proposal as Principal or Principals is or are named herein; that no person other than those named herein has an interest in this Proposal or in the CONTRACT to be entered into; that this Proposal is made without connection with any other person, company and parties making a Proposal; and that this Proposal is, in all respects, fair and made in good faith without collusion or fraud.

CITY OF DOUGLAS , GEORGIA

LOCA DISCRETIONARY FUNDS

The BIDDER further declares that he has examined the site of the WORK and has informed himself fully in regard to all conditions pertaining to the place where the WORK is to be done; that he has examined the Specifications and Drawings for the work and contractual documents relative thereto; that he has read the Instructions to Bidders, General Conditions, and Supplemental General Conditions furnished prior to the Bid opening date; and that he has satisfied himself relative to the work to be performed.

Sub-Total Base Bid

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Item DOT Item # Description Qty Units Unit Price Total Bid Cost

2000 310-5080 Gr Aggr Base Crs, 8 Inch, Incl Matl 446 SY

2010 402-3113

Recycled Asphalt Conc. 12.5 MM Superpave, Gp 1or 2, Incl. Bitum Matl. and H-Lime 45 TN

2020 636-1036 Hwy Signs, Type 1 Matl, Reflect Sheeting, Tp 11 7 SF

2030 636-2070 Galvanized Steel Post Type 7 (1 - 14' Posts) 14 LF

2040 653-1704 Thermoplastic Solid Traffic Stripe 24 Inch White 10 LF

2050 653-2603 Thermoplastic Solid Traffic Stripe 6 Inch White 0.06 LM

2060 653-2604 Thermoplastic Solid Traffic Stripe 6 Inch Yellow 0.06 LM

2070 653-6004 Thermoplastic Traffic Striping, White 26 SY

Sub-Total Base Bid

TOTAL BID=__________________________________________

Total Base Bid

Base and Surfacing Improvements

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Tabulation of Sub-Contractor used in Bid Proposal The following tabulation lists the various Contractors whose prices were used in preparation of the Bid and who will be used to accomplish the respective items of work.

MANDATORY REQUIREMENT TO PROVIDE A LIST OF ALL PROPOSED SUBCONTRACTORS UTILIZED ON THIS PROJECT. FAILURE TO PROVIDE FULL LIST MAY SUBJECT PROPOSAL TO BE REJECTED. OWNER/ENGINEER HAS

THE RIGHT TO APPROVE OR DISAPPROVE ANY PROPOSED SUBCONTRACTOR. ANY CHANGES TO

SUBCONTRACTORS LISTED SHALL BE APPROVED BY THE OWNER/ENGINEER BEFORE ANY WORK PERFORMED.

Description of Work Sub-Contractor/Address Percentage of Work

The undersigned, as BIDDER, hereby acknowledges receipt of the following Addenda:

Prepared By:______________________ Title:_____________________________

Company: ________________________ Date:_____________________________

Checked by:__________________________

The following required list of items must be enclosed with every bid submitted or your bid will be rejected. Please check to make sure that all items are enclosed and forms are completed before sealing envelope.

9. Contractor Affidavit and Agreement-Immigration Reform and Control Act

10. Sub-Contractor Affidavit and Agreement-Immigration Reform and Control Act

11. Sub-SubContractor Affidavit and Agreement-Immigration Reform and Control Act _____ 12. Pre-Oath Award

13. SAVE Affidavit 14.Contractor’s Notice of Contractor’s Qualification as issued by the Georgia Department of Transportation.

_____ 1. Bid Bond or Certified Check - If Bid Bond is submitted a Letter of Bondability must also be submitted. Also, minimum requirements established in Item No.15, Bid Security shall apply.

_____ 2. Proposal

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Business Address and Zip Code

END PROPOSAL

Respectfully submitted by: Name_______________________________

(Title)________________________________ (Seal)- if bid by a corporation Name of Company_____________________

NOTE: BIDS shall include sales tax and all other applicable taxes and fees.

The apparent low bid will be determined based meeting all criteria of Item No.19 and No.20 in the Instruction to Bidders, and then on the sum of the total base bid and any alternates or additives chosen by the owner. If this bid has no alternate or additive bid items then the lowest bid will be determined based on the lowest numerical value of the “Total Base Bid”.

Bidder understands that the owner reserves the right to reject any or all bids and to waive any informalities in the bidding.

The bidder agrees that this bid shall be good and may not be withdrawn for a period of 60 calendar days after the scheduled closing time for receiving bids.

Upon receipt of written notice of the acceptance of this bid, Bidder will execute the formal Contract attached within 10 days and deliver a Surety Bond or Bonds as required by Article 20 of the General Conditions. The bid security attached in the sum of _______________________________________________________________($________________) is to become the property of the Owner in the event the contract and bond are not executed within the time above set forth, as liquidated damages for the delay and additional expense to the Owner caused thereby.

Note: Bidders attention is directed to Section 01150-Measurement and Payment of the Technical Specifications which specify the items for which payment will be made. The Contractor shall distribute (include) all costs associated with the construction of the project into the items listed for which payment will be made.

The above unit prices shall include any and all costs for labor, materials, equipment, bailing, dewatering, sheeting and shoring, demolition, removal, disposal, replacement, overhead, profit, insurance, etc., to cover the finished work of the several kinds called for, complete, in-place and fully operational.

Payment will only be made for the items, listed within the Bid Schedule.

Bidder/Contractors shall include any/all costs for work incidental to a pay item within the applicable pay items. For any/all work for which a specific pay item is not provided, the bidder/contractor shall distribute the costs for such among the items for which payment is allowed. After the Contract is awarded, the Contractor shall only be paid for the pay items listed. Failure of a Bidder/Contractor to include/distribute any/all costs for the complete work within the items listed shall not be considered sufficient reason for additional payment to the Contractor.

The Work shall be performed in accordance with the Construction Drawings and Technical Specifications of these Contract Documents.

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BID BOND

CITY OF DOUGLAS, GEORGIA

STATE OF GEORGIA

CITY OF DOUGLAS

KNOW ALL MEN BY THESE PRESENTS that we, (herein called the "BIDDER") submitted a Bid to the City of Douglas, Georgia (herein called the "OWNER") dated the day of , 20 , for procuring and installing products for the project entitled "The City of Douglas, Georgia, Local Discretionary Funding, Airport Driveway Improvements" (herein called the "PROJECT"); that the BIDDER and we, (herein called the "SURETY") are firmly bound to the OWNER in the sum of

($ ) in lawful United States currency; and that we, the BIDDER and the SURETY, jointly and severally, bind our respective assigns, successors, heirs, executors, and administrators to our obligations to pay the OWNER that sum.

THE CONDITION OF THIS OBLIGATION is that if Bid is not selected by the OWNER as being the lowest, or lower, responsible Bid, then this obligation shall be void, otherwise this obligation shall remain in full force and effect.

THE FURTHER CONDITION OF THIS OBLIGATION is that if the Bid is selected by the OWNER as being the lowest, or lower, responsive, responsible Bid; and if the Bidder shall execute and deliver the CONTRACT AGREEMENT, PERFORMANCE BOND, AND PAYMENT BOND, and shall, in all other respects, perform the acts required by the acceptance of the Bid; then this obligation shall be void, otherwise this obligation shall remain in full force and effect.

THE FURTHER CONDITION OF THIS OBLIGATION is that the SURETY, for value received, stipulates and agrees that extensions to the time limit in which the OWNER may accept Bids shall not invalidate the SURETY's obligation under this bond, and that the SURETY does hereby waive notice of extensions to that time limit.

IN WITNESS WHEREOF the BIDDER and the SURETY have executed this BID BOND on…