Specified_or_Sole_Source_Selection_Form_-_Fillable.pdf

This is a Specified or Sole Source Selection Form from Gainesville Regional Utilities (GRU), operating under the jurisdiction of Alachua County and Graceville City in Florida. The form is used to justify procurement decisions made through either sole source or specified source selection methods. GRU is soliciting responses for a General Service Agreement to procure standardized lift station control panels in seven line items: 20 HP 480 VAC 3-phase panels, 47 HP 480 VAC 3-phase panels, 10 HP 240 VAC 3-phase panels, 20 HP 240 VAC 3-phase panels, 47 HP 240 VAC 3-phase panels, GRU Standard Remote Telemetry Unit (RTU) panels, and GRU Standard Demarcation Boxes. All electrical control panels must be designed and fabricated by UL 508A certified panel shops in strict conformance with GRU's proprietary lift station panel drawings and technical specifications. The inquiry deadline for questions is 5:00 PM on Tuesday, February 3, 2026, with responses due electronically via the GRU e-Procurement Portal by 2:00 PM on Monday, February 16, 2026. The contract term commences on March 1, 2026, and terminates on February 28, 2029, with options for two additional 2-year renewal periods and an additional six-month extension.

Award will be made to the best evaluated respondent or respondents based on lowest fixed unit cost, lead time, delivery terms, and compliance with GRU specifications. All materials shall be delivered FOB Destination with freight included to the Kanapaha Water Reclamation Facility in Gainesville, Florida. Respondents must provide firm unit pricing inclusive of applicable taxes and submit complete documentation including proof of five years of Florida business registration, current UL 508A certification, drug-free workplace certification, anti-human trafficking affidavit, and proof of liability insurance with minimum coverage of $1,000,000 Commercial General Liability, $500,000 Automobile Liability, and statutory Workers Compensation. GRU plans to purchase a minimum of five lift station panels annually under this agreement, with developers building new lift stations in GRU's system required to procure standardized panels through this agreement to ensure system-wide consistency. Contract price adjustments may be requested at least 60 calendar days prior to each contract anniversary date, with increases capped at the lower of 5 percent or the relevant Producer Price Index or Consumer Price Index for the previous 12 months. Subcontractors are not permitted for this procurement.