Specified_or_Sole_Source_Selection_Form_-_Fillable.pdf

This is a Specified or Sole Source Selection Form from Gainesville Regional Utilities (GRU) in Florida, used to justify procurement decisions for goods or services that are not competitively bid. The form provides three basis options for sole source procurement: replacement parts available only from the original equipment manufacturer (OEM), services requiring copyrighted drawings or specifications exclusively from the OEM or authorized distributor, or unique goods or services covered under active U.S. patents or copyrights. The form requires the requestor to select only one source selection method and provide detailed justification, with signatures required from the requestor, department head, and executive team. The related contract opportunity involves GRU's procurement of lift station control panels from qualified panel builders to establish a General Service Agreement. GRU seeks pricing for five standardized control panels with various horsepower ratings and voltages in accordance with GRU's lift station panel drawings, with plans to purchase at least five panels annually and establish at least one panel builder under the agreement.

The specified or sole source selection process allows GRU to justify non-competitive procurement when necessary, particularly when proprietary specifications or manufacturer constraints apply. Given that GRU has developed proprietary lift station standards and panel drawings unique to its system requirements, the agency may invoke sole or specified source justification if the standardized panels require exclusive access to GRU's copyrighted drawings or if manufacturer-specific requirements necessitate single-source procurement. The General Service Agreement structure enables developers building new lift stations within GRU's system to piggyback on the established agreement, ensuring system-wide consistency. Award determination will be based on price evaluation among qualified panel builders who can meet GRU's technical specifications and standardization requirements.