Specified_or_Sole_Source_Selection_Form_-_Fillable.pdf

This is a Specified or Sole Source Selection Form used by Gainesville Regional Utilities (GRU) in Florida to justify procurement decisions for goods or services that do not require competitive bidding. The form allows GRU to document sole source procurements when replacement parts are available only from the original equipment manufacturer (OEM), when services require copyrighted drawings or specifications available exclusively from the OEM or authorized distributors, or when goods or services are protected by active U.S. patents or copyrights. The form also accommodates specified source selections with required justification documentation. Requestors must complete the form with project details, select the applicable source selection method, provide detailed justification, and obtain signatures from the requestor, department head, and executive team. The form structure includes designated fields for project names, dates, checkbox selections for source justification categories, and supporting documentation requirements such as explanation letters from manufacturers including patent, trademark, or copyright information.

The form serves as GRU's formal documentation mechanism for non-competitive procurements and requires comprehensive justification for deviation from standard competitive bidding procedures. All sole source selections necessitate supporting evidence from manufacturers or service providers confirming the exclusivity of products or services. Specified source selections require detailed written justification meeting GRU's procurement standards. The multi-level signature requirement—including requestor, department head, and executive team approval—ensures organizational oversight and accountability in non-competitive procurement decisions.