Specified_or_Sole_Source_Selection_Form_-_Fillable.pdf

This is a Specified or Sole Source Selection Form issued by Gainesville Regional Utilities (GRU), a municipal utility serving Gainesville, Florida in Alachua County. The form provides a framework for procurement decisions when competitive bidding is not feasible. The form allows requestors to justify either sole source or specified source procurement methods through three primary categories: replacement parts available only from the original equipment manufacturer (OEM), services requiring copyrighted drawings or specifications available exclusively from the OEM or authorized service centers, or unique goods or services protected under active U.S. patents or copyrights. The form requires detailed justification and supporting documentation, such as manufacturer explanation letters that include patent, trademark, or copyright numbers when applicable. Approval requires signatures from the requestor, department head, and executive team, establishing a three-tier authorization process. The form's fillable version includes multiple checkbox options and justification fields to accommodate various non-competitive procurement scenarios.

The form serves as a control mechanism for non-competitive procurement at GRU, ensuring that sole source and specified source purchases receive appropriate oversight and documentation. In the context of the related demolition and hazardous materials removal project for downtown structures, this form would not apply, as that project is being solicited through competitive bidding with a mandatory pre-bid meeting scheduled for January 9, 2026, and bids due February 5, 2026. The form's requirement for executive-level signatures ensures accountability and prevents unnecessary sole source or specified source designations that could circumvent competitive procurement processes.