Specifications - Washable Nursing Pads.pdf

Maryland WIC Program Specifications:

Washable Nursing Pads

Procurement ID #: BPM059383

EXHIBIT A

Commodity Details

Item: Washable Nursing Pads

Color: Natural & White in color, without patterns or designs

Size: Each pad must measure at least 4 inches in diameter and at least 1/8 inch in thickness.

Material: 100% Hypoallergenic Cotton Flannel

Quantity: A total of 6,500 packs, with four (4) pads per pack

3,250 Packs - Natural Pads 3,250 Packs - White Pads

Total Individual Pads: 26,000 Description: Washable nursing pads are reusable, absorbent, non- irritating cloth pads designed to be worn inside a bra to absorb breast milk that may leak between breastfeeding sessions.

Requirements:

• The pads must be machine washable and retain their shape after laundering, with minimal shrinkage or stretching to allow repeated use. Laundering instructions must specify methods that use commonly available household laundry products and equipment.

• Each pad must be constructed of four (4) layers of 100% cotton flannel, without fillers containing other fiber types.

• The pads must absorb and wick moisture away from the skin and prevent leakage through the pad.

• The pads must have milk-resistant backing to protect clothing from wet spots.

• Each pad must absorb at least 20 milliliters (20 cc), approximately four (4) teaspoons, of liquid and meet this absorbency requirement both before and after laundering.

Packing Requirements:

• The pads must be packaged in a nonsealable packet containing four (4) pads of the same color.

• Each packet must identify the company name, manufacturer, fiber content, and country of origin. Laundering instructions must be provided in both English and Spanish or through universally recognized laundry care symbols.

Procurement ID #: BPM059383

Cost: All Inclusive Total Bid Cost Not to Exceed $30,000.00

• The Bid prices shall include the cost of the product and shipping and delivery to Hagerstown, MD 21742

• No sales tax shall be applied. See State of Maryland Comptroller of the

Treasury Sales and Use Tax Exemption Certificate #30002563

• The State will only pay for the quantity indicated on the Purchase Order and will not cover any overages.

• If the quantity delivered is less than specified, payment will be made for the actual quantity received.

Payment: Purchase Order

Delivery and Acceptance: All products shall be delivered no later than December 11, 2026.

• The Contractor shall deliver the complete order in no more than (2) two shipments.

• All delivered products shall meet the product specifications and conform to the quality and workmanship of the sample submitted with the successful bidder’s bid.

• The WIC Program may reject products that do not meet these requirements or that arrive with damaged, opened, or otherwise compromised packaging. The Contractor shall correct the deficiency or replace the rejected products at no additional cost to the WIC Program.

Sample Requirements

• The bidder shall submit one (1) sample packet of the exact product offered with the bid. The sample shall demonstrate compliance with all specifications, including material, construction, workmanship, and overall quality. Failure to submit the required sample with the bid shall result in the bid being deemed non-responsive.

• The sample shall be packaged in a non-resealable packet containing four (4) pads of the same color. The sample shall comply with all packaging and labeling requirements specified in the product specifications, including laundering instructions.

• The bid form and required product sample shall be mailed together in the same package and received by the bid submission deadline. Samples submitted separately from the bid shall not be considered.

• The bid form and required product sample shall be mailed to:

Danielle Fields Maryland Department of Health Maryland WIC Program 201 W. Preston Street, Room 104E Baltimore, MD 21201

Procurement ID #: BPM059383

Invoicing

• All invoices shall be submitted by email to mdwic.billing@maryland.gov with a copy to mdh.wicprocurement@maryland.gov. The WIC Program will only accept one invoice. All invoices for commodities shall be verified by the Contractor as delivered/received at the time of submission.

• Invoices will be submitted to accounting for payment upon completed receipt of shipment.

An invoice not satisfying the requirements of a Proper Invoice (as defined at COMAR

21.06.09.01 and .02) cannot be processed for payment. To be considered a Proper Invoice, invoices must include the following information, without error:

• Contractor name and address;

• Remittance address;

• Federal taxpayer identification number (or if sole proprietorship, the individual’s social security number);

• Invoice period;

• Invoice date;

• Invoice number

• State assigned Contract number (If Applicable);

• State assigned (Blanket) Purchase Order number(s) – (If

Applicable);

• Goods or services provided; and

• Amount due.

Freight Terms Maryland State WIC Program’s freight terms for US domestic shipments are FOB destination, freight pre-paid by the vendor for all shipments.

Shipping Method

• Shipments that are 10 cartons and 200 lbs. or less and meet other FedEx or UPS Ground guidelines should be shipped by FedEx or UPS Ground.

• Orders exceeding 10 boxes and 200 lbs. must be palletized.

• All orders must be shipped in no more than two (2) separate deliveries.

• No container shipments shall be accepted.

Packaging Instructions Vendors must use shipping containers (e.g., boxes, cartons, etc.) that:

• Are designed for handling and provide adequate protection for the contents.

• Are uniform in size whenever possible.

• Have minimal tare weight and appropriate size for protection.

• Meet the minimum packaging requirements of common carrier for safe transport.

mailto:mdwic.billing@maryland.gov mailto:mdh.wicprocurement@maryland.gov.

Procurement ID #: BPM059383

Shipment Preparation Carton Preparation

• Maximum carton weight: 40 lbs.

• Each carton must be clearly labeled with the following information in bold print with letters and numbers at least ½ inch in height.

o WIC Purchase Order Number o Item number o Product description (from the purchase order) in English or Spanish

• Total number of cartons (e.g.: “1 of 6”, “2 of 6”, etc.)

• Packing lists must be attached to the outside of the cartons.

Palletized Loads

• Orders exceeding 10 cartons and 200 lbs. must be palletized according to the following specifications:

o Each pallet must contain cartons of a single item number.

o Pallets used shall be, at the minimum, a Grade A GMA four-way pallet in good condition, measuring 48” (L) x 40” (W).

o Each pallet must have:

Three single stringers (runners) - one on each side and one in the center.

Five boards securely fastened on the bottom. The pallet shall not have any missing, broken, or split boards.

Seven boards securely fastened on the top.

o Pallets must be clean, free from dirt, grease, or other foreign material.

o The product shall be stacked in a manner that maximizes the trailer cube without damaging the product.

o The maximum pallet weight is 2,000 lbs. (908 kg).

o Cartons must be shrink-wrapped securely with labels facing outward.

o Each pallet must be labeled with:

Purchase Order number Pallet number (e.g., “1of 6,” “2 of 6,” etc.)

o The last pallet loaded must have a freight bill and/or packing list facing the trailer door, with a copy of the packing list attached to the paperwork.

Procurement ID #: BPM059383

Delivery Document Preparation Packing List

Each WIC purchase order must have a separate packing list. The vendor shall ensure that all materials shipped shall be accompanied by a standard commercial packing list. The following information must be included:

• Ship To Address (as stated on the purchase order)

• Ship From Address

• Purchase Order Number

• Item Number, Item Name, and Description (in English or Spanish)

• Quantity of each item

• Total number of cartons, pallets and total weight

Packing lists must be attached to the outside of the cartons.

Delivery Appointment Scheduling / Advance Shipping Notice

The vendor shall provide advanced notice of delivery by email to Michael.Schoppert@maryland.gov with a copy to Jackee.Hirsch@maryland.gov using “Delivery Schedule Request” in the subject line. For delivery scheduling questions or follow-up, contact the WIC Distribution Center at 301.714.2081.

The delivery request shall include:

• Delivery Date

• Number of cartons/pallets

• Purchase Order Number and Item Description

Unscheduled deliveries may be rejected or returned. Failure to comply with these instructions may result in the product being returned at the vendor’s expense.

Delivery Address:

Maryland WIC Distribution Center 947 N. Burhans Blvd.

Hagerstown, MD 21742 mailto:Michael.Schoppert@maryland.gov mailto:Jackee.Hirsch@maryland.gov