ATTACHMENT C - Delivery and Communication Acknowledgement.pdf
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- Attached to
- Washable Nursing Pads
- Solicitation number
- BPM059383
- Issued by
- Maryland
About this file
This document is an Attachment C submission requirement for the Maryland Department of Health Women, Infants, and Children (WIC) Program's procurement of washable nursing pads (Solicitation Number BPM059383). Bidders are required to provide an estimated delivery date and production lead time at the time of bid submission, with delivery directed to the WIC Distribution Center in Hagerstown, Maryland. Upon contract award, the selected contractor must confirm or revise the delivery date and provide a detailed production schedule and confirmed delivery date in writing within a timeframe specified by the Contract Monitor. Failure to provide the required delivery date may render a bid non-responsive, and failure to adhere to the confirmed delivery date following award constitutes a failure to perform and may result in contract termination for default.
The contractor must comply with specific communication requirements throughout the contract period, including providing weekly written status updates via email to mdh.wicprocurement@maryland.gov regarding order status, production schedules, and any delays or setbacks, along with immediate notification to the Contract Monitor of any circumstances impacting delivery such as backorders or supply chain disruptions. The contractor must also promptly communicate delivery date changes and include a mitigation plan with such notifications. Additionally, the contractor shall provide shipment confirmations, tracking information, and delivery verification upon shipment. By signing the certification section, the bidder attests that the estimated delivery date and lead time are accurate and achievable based on available information and acknowledges understanding and agreement to comply with all stated requirements.
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ATTACHMENT C – DELIVERY AND COMMUNICATION ACKNOWLEDGEMENT
Washable Nursing Pads
SOLICITATION NUMBER – BPM059383
1. Estimated Delivery Date (Required at Bid Submission)
The Bidder shall provide an estimated delivery date and applicable lead time (production timeframe) for all goods/services proposed.
Estimated Delivery Date: _______________________________
Lead Time (Production Timeframe): ________________________________
The estimated delivery date shall represent information available to the Bidder at the time of bid submission, including information provided by manufacturers, suppliers, or other third parties, and shall be based on delivery to the WIC Distribution Center in Hagerstown, Maryland.
Failure to provide the required delivery date may result in the bid being deemed non-responsive.
2. Post-Award Delivery Commitment
Upon award, the Contractor shall, within the timeframe specified by the Contract Monitor:
• Confirm or revise the estimated delivery date; and
• Provide a lead time (production schedule) and confirmed delivery date in writing.
Failure to provide or adhere to the confirmed delivery date shall be deemed a failure to perform under the contract and may result in termination for default in accordance with COMAR 21.07.01.11.
3. Communication Requirements
The Contractor shall comply with the following throughout the contract period:
• Weekly Status Updates: Provide weekly written status updates via email to:
mdh.wicprocurement@maryland.gov regarding order status, production, delivery schedules, timelines, and any potential or actual delays/setbacks, even when no changes have occurred.
• Immediate Notification of Issues: Notify the Contract Monitor immediately via email to:
mdh.wicprocurement@maryland.gov of any circumstances impacting delivery, including delays, backorders, or supply chain disruptions.
• Delivery Transparency: Promptly communicate any changes to delivery dates and include a mitigation plan.
mailto:mdh.wicprocurement@maryland.gov mailto:mdh.wicprocurement@maryland.gov
Communication requirements support timely contract performance, and failure to comply may result in corrective action.
4. Shipping Documentation
• The Contractor shall provide shipment con�irmations, tracking information, and delivery veri�ication upon shipment.
Certification
By signing below, the Bidder certifies that:
• The Estimated Delivery Date and Lead Time provided above are accurate and achievable based on information available at the time of bid submission.
• The Bidder understands and agrees to comply with all requirements set forth in this Attachment.
Printed Name and Title: __________________________________________________________________________________________________
Company Name: ___________________________________________________________________________________________________________
Telephone: (____) _________-- __________________________
E-mail: _____________________________________________________________________________________________________________________
Authorized Signature: _____________________________________________________ Date: _______________________________________
ATTACHMENT C – DELIVERY AND COMMUNICATION ACKNOWLEDGEMENT
File details come from the government source that posted it. Updated .