Specifications Snow Removal.pdf

REQUEST FOR QUOTATION

Snow Removal for Marion County Youth Reporting Center

ARFQ DCR2500000053

Revised 12/12/2017

SPECIFICATIONS

1. PURPOSE AND SCOPE: The West Virginia Department of Homeland Security - Division of Administrative Services (DAS) is Soliciting bids on behalf of the West Virginia Division of Corrections-Marion County Youth Reporting Center to establish a contract for snow removal and salt/ice melt services for the Marion County Youth Reporting Center at 1385 Locust Ave., Fairmont, WV 26554

2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below.

Additional definitions can be found in section 2 of the General Terms and Conditions.

1.1 “Contract Services” means vendor will be responsible for snow removal from the parking lot, sidewalk and handicap ramps and salting of the same as more fully identified in Section 4.1 below and on the Pricing Page.

2.1 “Pricing Page” means the schedule of prices, estimated order quantity, and totals contained in wvOASIS or attached hereto as Exhibit A and used to evaluate the Solicitation responses.

2.2 “Solicitation” means the official notice of an opportunity to supply the State with goods or services that is published by the Division of Administrative Services

(DAS).

3. QUALIFICATIONS: Vendor, or Vendor’s staff if requirements are inherently limited to individuals rather than corporate entities, shall have the following minimum qualifications:

3.1. Bidder must document at least 3 or more years in the business of providing snow removal services.

3.2. Valid Driver’s License.

4. MANDATORY REQUIREMENTS:

4.1 Mandatory Contract Services Requirements and Deliverables: Contract Services must meet or exceed the mandatory requirements listed below.

4.1.1 Snow & Ice removal of parking lot

4.1.1.1 In the event of an evening/night snowfall, the parking lot will be clear by 6:00 a.m. daily including State holidays. Snow removal must begin during the 1st inch of the storm. Snow that has accumulated after 6:00 a.m. must be removed within 1 hour of the snowfall accumulation of 1”.

4.1.2 Snow & Ice removal of the sidewalks, entry doors, and handicap ramps

4.1.2.1 In the event of an evening/night snowfall, the sidewalk, entry doors, and handicap ramps will be clear by 6:00 a.m. daily including State holidays. Snow removal must begin during the 1st inch of the storm.

Snow that has accumulated after 6:00 a.m. must be removed within 1 hour of the snowfall accumulation of 1”.

4.1.3 Salt/Ice Melt for parking lot

4.1.3.1 Parking lot must be treated with salt/Ice melt supplied by the vendor

4.1.4 Salt/Ice Melt for Sidewalks, Entry Doors, and Handicap Ramps.

4.1.4.1 Sidewalks, entry doors, and handicap ramps must be treated with salt/ice melt supplied by the vendor.

5. CONTRACT AWARD:

5.1 Contract Award: The Contract is intended to provide the Agency with a purchase price on all Contract Items. The Contract shall be awarded to the Vendor that provides the Contract Items meeting or exceeding the required specifications for the lowest overall total cost as shown on the Pricing Page.

WV Division of Administrative Services reserves the right to reject any and/or all bids.

5.2 Pricing Page: Vendor should complete the Pricing Page by entering the price per plow of parking lot, price per ton of ice melt for parking lot, price per hour for snow removal on sidewalks, and price per bag of salt/ice melt for sidewalks. Vendor should complete the Pricing Page in full as failure to complete the Pricing Page in its entirety may result in Vendor’s bid being disqualified.

Vendor should electronically enter the information into the Pricing Page or through wvOASIS, if available, or as an electronic document.

In most cases, the Vendor can request an electronic copy of the Pricing Page for bid purposes by sending an email request to the following address: James.w.atkins@wv.gov

6. PERFORMANCE: Vendor and Agency shall agree upon a schedule for performance of

Contract Services and Contract Services Deliverables, unless such a schedule is already included herein by Agency. In the event that this Contract is designated as an open-end contract, Vendor shall perform in accordance with the release orders that may be issued against this Contract.

7. PAYMENT: Vendor shall accept payment in accordance with the payment procedures of the

State of West Virginia.

8. TRAVEL:

Vendor shall be responsible for all mileage and travel costs, including travel time, associated with performance of this Contract. Any anticipated mileage or travel costs may be included in the flat fee or hourly rate listed on Vendor’s bid, but such costs will not be paid by the Agency separately.

9. VENDOR DEFAULT:

9.1. The following shall be considered a vendor default under this Contract.

9.1.1. Failure to perform Contract Services in accordance with the requirements contained herein.

9.1.2. Failure to comply with other specifications and requirements contained herein.

9.1.3. Failure to comply with any laws, rules, and ordinances applicable to the

Contract Services provided under this Contract.

mailto:James.w.atkins@wv.gov

9.1.4. Failure to remedy deficient performance upon request.

9.2. The following remedies shall be available to Agency upon default.

9.2.1. Immediate cancellation of the Contract.

9.2.2. Immediate cancellation of one or more release orders issued under this Contract.

9.2.3. Any other remedies available in law or equity.

10. MISCELLANEOUS:

10.1. No Substitutions: Vendor shall supply only Contract Items submitted in response to the Solicitation unless a contract modification is approved in accordance with the provisions contained in this Contract

10.2. Vendor Supply: By signing its bid, Vendor certifies that it can supply the Contract Items contained in its bid response.

10.3. Contract Manager: During its performance of this Contract, Vendor must designate and maintain a primary contract manager responsible for overseeing Vendor’s responsibilities under this Contract. The Contract manager must be available during normal business hours to address any customer service or other issues related to this Contract. Vendor should list its Contract manager and his or her contact information below.

Contract Manager: ______________________ Telephone Number: ________________________ Fax Number: ______________________________ Email Address: ____________________________