Specifications_Rpr Waterfront_P16148458.pdf

DEPARTMENT OF HOMELAND SECURITY

UNITED STATES COAST GUARD

SHORE INFRASTRUCTURE LOGISTICS CENTER

SPECIFICATIONS FOR

REPAIR WATERFRONT

ISSUED FOR CONSTRUCTION - MAR 2022

PSN: 16148458

AT

USCG STATION NEW YORK

STATEN ISLAND, RICHMOND COUNTY, NEW YORK

David J. Arpin, PE David C. Dill, PE

DESIGN PROJECT MANAGER DESIGN TEAM 1 SUPERVISOR

_____Michael P. Carosotto, PE_____

TECHNICAL DIRECTOR

by direction of the

COMMANDING OFFICER

UNITED STATES COAST GUARD

CIVIL ENGINEERING UNIT PROVIDENCE

475 KILVERT ST, SUITE 100

WARWICK, RHODE ISLAND 02886

THIS PAGE INTENTIONALLY LEFT BLANK

REPAIR WATERFRONT 16148458

USCG STA NEW YORK, STATEN ISLAND, NY MAR 2022

i

SECTION 00 00 01

TABLE OF CONTENTS

DIVISION 01 – General Requirements

01 11 00 Summary of Work

01 14 00 Work Restrictions

01 30 00 Administrative Requirements

01 32 00 Construction Schedule/Schedule of Values

01 33 00 Submittal Procedures

Submittal Register

01 35 26 Government Safety Requirements

01 45 00.00 10 Quality Control

01 50 00 Temporary Construction Facilities and Controls

01 57 20.00 10 Environmental Protection

01 77 00 Closeout Procedures

01 78 23 Operations and Maintenance Data

01 80 00 Facilities Preventative Maintenance Program

DIVISION 02 – Existing Conditions

02 41 00 Demolition and Deconstruction

DIVISION 05 - Metals

05 50 15 Civil Works Fabrication

DIVISION 06 – Woods, Plastics and Composites

06 13 33 Pier Timberwork

DIVISION 09 – Finishes

09 97 13.26 Coating of Steel Waterfront Structures

DIVISION 26 - Electrical

26 00 00.00 20 Basic Electrical Materials and Methods

26 05 19.00 10 Insulated Wire and Cable

26 27 29 Marina Electrical Work

26 42 13.00 20 Cathodic Protection by Galvanic Anodes

DIVISION 35 – Waterway and Marine Construction

35 51 13.00 20 Concrete Floating Pier for Small Craft

APPENDICES

Appendix A - Federal & State Permits

--End of Section— ii

SECTION 01 11 00 Page 1 / 4

SECTION 01 11 00

SUMMARY OF WORK

PART 1 GENERAL

1.1 WORK COVERED BY CONTRACT DOCUMENTS

1.1.1 Summary of Work, Base Bid & Optional Bid Items

The project includes one (1) Base Bid Item (BBI) and three (3) Optional Bid

Items (OBIs) as summarized below. Any work that is not specified as being part of an OBI shall be included as part of the Base Bid scope.

1.1.1.1 Base Bid Item #1

RPUID 9859, Marginal Floating Docks: Replace the existing marginal floating docks C, D, and E with new floating docks; remove and reinstall the existing shore ties on the new floating docks; replace the shore tie electrical lines on the new floating docks; and replace multiple steel pile guide frames, steel thru-rods, timber wales, and timber rubstrips throughout the remainder of the marginal floating docks as specified and shown in the contract documents.

1.1.1.2 Optional Bid Item #1

RPUID 9859, Marginal Floating Docks: Recoat the existing marginal floating dock A, B, C, D, and E guide piles (6 ea) as specified and shown in the

Contract Documents.

1.1.1.3 Optional Bid Item #2

RPUID 9859, Marginal Floating Docks: Install sacrificial anodes on the existing marginal floating dock A, B, C, D, and E guide piles (6 ea) as specified and shown in the Contract Documents.

1.1.1.4 Optional Bid Item #3

RPUID 842140, Boarding (Refueling) Floating Dock: Replace the plastic rubstrips and gangway rollers as specified and shown in the Contract

Documents.

1.1.2 Availability of Digital Drawing Files

Drawings for the project have been prepared using AutoCAD. One set of the original files will be provided to the successful contractor for the sole purpose of facilitating the execution of the work specified, including the preparation of shop drawings, coordination drawings, record drawings, and other submittals. The contractor shall field verify all information as required to successfully provide the work specified.

1.1.3 Location

US Coast Guard Station New York

10 Search Lane

Staten Island, NY 10305

SECTION 01 11 00 Page 2 / 4

1.2 EXISTING WORK

In addition to "FAR 52.236-9, Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements":

a. Remove or alter existing work in such a manner as to prevent injury or damage to any portions of the existing work which remain.

b. Repair or replace portions of existing work which have been altered during construction operations to match existing or adjoining work, as approved by the Contracting Officer. At the completion of operations, existing work shall be in a condition equal to or better than that which existed before new work started.

1.3 LOCATION OF UNDERGROUND FACILITIES

Obtain digging permits prior to start of any proposed excavation. Verify the elevations of existing piping, utilities, and any type of submerged or underground obstruction not indicated or specified to be removed but indicated in locations to be traversed by piping, anchors, piling, or other work to be conducted or installed.

1.3.1 Notification Prior to Excavation

Notify the Contracting Officer’s Representative at least 72 hours prior to starting any proposed excavation work. The Contractor is responsible for locating and marking all utilities not shown on the Contract Drawings.

1.4 FEDERAL AND OTHER AUTHORITIES HAVING JURISDICTIO

All work shall be in compliance with Federal, State, and local regulations and requirements, including but not limited to the environmental regulatory permits received for this project.

1.5 SALVAGE MATERIAL AND EQUIPMENT

Any items designated on the drawings for reuse, shall be carefully removed and stored in safe location on site for reinstallation as indicated in the

Contract Documents, or directed by the COR.

1.6 DEFINITIONS

FURNISH: After submittal approval (when required), deliver specified materials, components, equipment, and/or systems to the project site and protect until installed.

INSTALL: Install at location indicated or approved; make ready for service as specified.

NEW: As used in these specifications, "new" is indicated for the convenience of the contractor. Unless the word "existing" is used as a qualifier, all devices, components, and equipment indicated shall be new from the manufacturer.

REMOVE AND DISPOSE: Completely remove materials, components, equipment, and/or systems identified; dispose of legally; repair remaining surfaces damaged as a result of removal.

SECTION 01 11 00 Page 3 / 4

REMOVE AND REINSTALL: Completely remove materials, components, equipment, and/or systems identified to allow for completion of specified work;

reinstall as specified afterwards.

REMOVE AND STOCKPILE: Completely remove materials, components, equipment, and/or systems identified; store and protect; and reinstall as specified.

SHALL: Mandatory.

1.7 SUPERVISION

Have at least one qualified Supervisor, Contractor Quality Control (CQC)

System Manager, and Site Safety and Health Officer (SSHO) capable of reading, writing, and conversing fluently in the English language on the job site during working hours.

1.8 MEETINGS

1.8.1 Preconstruction Conference

After award of the contract but prior to commencement of any work at the site, the contractor shall meet with the Contracting Officer in person or via video conference (e.g., MS TEAMS) to discuss and develop a mutual understanding relative to the administration of the contract for construction, safety program, preparation of the schedule of values, shop drawings, and other submittals, scheduling/programming, and prosecution of the work. All subcontractors who will engage in the work shall also attend.

1.8.2 PROJECT COMMUNCIATIONS – CONSTRUCTION PROJECT MEETINGS

Construction Project Meetings (aka 'Job Meetings') will be held on a regular basis at the project location to advise of the work planned for the project, optimize communications with the construction team, USCG Project

Managers, and STA New York personnel. Meetings will typically be convened at the job-site. Participation via conference call may be acceptable for some attendees, at the discretion of the COR. A schedule for these meetings will initially be established at the Pre-Construction Conference, with dates and times to be arranged for the mutual convenience of all, to the extent practical.

In addition to the Prime Contractor's project manager, key personnel from sub-contractors shall also attend. The need for these meetings shall be at the discretion of the Coast Guard Construction Project Manager, but it is anticipated that initially, at a minimum, these meetings shall occur biweekly until all submittals are approved. Meetings may increase to weekly as the period for on-site construction approaches, and continue on a weekly basis until no longer required, at the discretion of the COR.

1.9 INSPECTION

The Contractor shall keep the Contracting Officer or duly appointed representative fully informed of contract operations and plans so that a representative may arrange to be present at various times that work is being performed.

SECTION 01 11 00 Page 4 / 4

1.9.1 Contractor’s Daily Log

The Contractor shall complete the USCG Daily Log form at the end of each working day and deliver it to the Government Inspector. The Government

Inspector will attest to its accuracy by initialing the form and forwarding that form to CEU Providence. The form will be provided to the Contractor by the Contracting Officer’s Representative.

PART 2 PRODUCTS

2.1 BUY AMERICAN ACT COMPLIANCE

All equipment purchased by U.S. Government agencies must comply with the “Buy

American Act” (BAA). In summary, this means that the equipment or systems installed must be made in the USA.

2.2 BASIS OF DESIGN; AND BRAND NAME OR EQUAL

In general, the federal government does not include the name of manufacturers or model numbers to specify various items, equipment, components or systems.

However, since equipment or other items of equal capacity is not necessarily available in the same arrangement, size or construction required for the specific use or application required, manufacturers' model numbers, figures or other "Brand Name" information or references are used in the Contract

Documents for the convenience of the government and as a service to bidders, in order to generally identify features, performance and level of quality or materials to be provided. The information may appear in the specifications, on the drawings (in the form of drawing notes, schedules or other similar methods), or a combination of these methods.

Use of the name of a manufacturer in conjunction with the words "or equal" or

"Design Basis" does not indicate a preference for this equipment, but rather that the government is not aware of all possible or acceptable sources of supply for the particular item but has located at least one source. However, given the impact on the construction schedule and need for coordination during that period, these two conditions have specific meanings relative to contract document requirements.

2.2.1 Basis of Design

Items specified without identifying a manufacturer or using "Design Basis" or

"Basis of Design" may be proposed as part of the normal submittal process.

2.2.2 Brand Name or Equal

Not used.

PART 3 EXECUTION

SECTION 01 14 00 Page 1 / 4

SECTION 01 14 00

WORK RESTRICTIONS

1.1 SPECIAL SCHEDULING REQUIREMENTS

a. STA New York is an active USCG installation and will maintain continuous operation throughout the completion of this project.

Accordingly, the Contractor shall not interfere with Station operations or impede upland or water based access. Access to emergency response vessels and the ability to go underway shall be continuously maintained.

b. The Contractor shall be responsible for obtaining approval to begin each phase of work in coordination with the Contracting Officer (KO) and STA New York Commanding Officer (CO).

c. Design, approval, fabrication, and delivery of the guide pile coating removal and coating system, floating docks, wales and rubstrips, thru-rods, pile guide frames, and all required items and materials shall be completed by the Contractor prior to the commencement of work.

d. For scheduling purposes, the Contractor shall assume that work will be performed and completed on one floating dock at a time (e.g., Floating Dock E, Refueling Floating Dock, etc.) in order to minimize impacts to Station operations. The completion of work on multiple floating docks at one time may be proposed, but is subject to approval by the KO and STA New York CO depending on operational needs among other factors.

e. STA New York vessels displaced by the proposed work will temporarily moor at adjacent floating docks. The Contractor shall maintain open access for STA New York vessels from all active floating docks to the boat basin entrance at all times in order to prevent any impact to

Station operations.

f. Areas of the facility not under construction shall remain in operation during construction. Keep all construction activities and personnel clear of facility operations.

g. Permission to interrupt any activity roads, channels, parking areas, storage areas, access, and/or utility service shall be requested in writing a minimum of 15 calendar days prior to the desired date of interruption.

h. The Contractor shall identify on the construction schedule each factor which constitutes a potential interruption to Station operations.

i. State and Federal Environmental Permits have been issued for this project and are provided in Appendix A. The Contractor shall be responsible for reviewing and complying with these and other applicable permits and for issuing the pre- and post-construction permit agency notifications required.

SECTION 01 14 00 Page 2 / 4

1.2 CONTRACTOR ACCESS AND USE OF PREMISES

1.2.1 Activity Regulations

Ensure that Contractor personnel employed on the Activity become familiar with and obey Activity regulations including safety, fire, traffic and security regulations. Keep within the limits of the work and avenues of ingress and egress. Do not enter any restricted areas unless required to do so and until cleared for such entry. The Contractor's equipment shall be conspicuously marked for identification.

1.2.2 Working Hours

Regular working hours shall consist of an 8 1/2 hour period established by the Contracting Officer Monday through Friday, excluding Government holidays.

1.2.3 Work Outside Regular Hours

Work outside regular working hours requires Contracting Officer approval.

Make application 48 hours prior to such work to allow arrangements to be made by the Government for inspecting the work in progress, giving the specific dates, hours, location, type of work to be performed, contract number and project title. Based on the justification provided, the

Contracting Officer may approve work outside regular hours. During periods of darkness, the different parts of the work shall be lighted in a manner approved by the Contracting Officer. Make utility cutovers after normal working hours or on Saturdays, Sundays, and Government holidays unless directed otherwise.

1.2.4 Exclusionary Period

No work shall be performed during the period excluded in the project permits, if any, without the prior written approval of the Contracting

Officer. This period will not be considered part of the time allowed for the performance of the work.

1.2.5 Occupied and Existing Buildings

The Contractor will be working around existing buildings which are occupied.

Do not enter the buildings without prior approval of the KO and the STA New

York CO. The site, buildings, and their contents shall be kept secure at all times.

1.2.6 Utility Cutovers and Interruptions

a. The contractor shall notify the Contracting Officer 15 days in advance to make utility cutovers and interruptions.

b. Make utility cutovers and interruptions after normal working hours or on Saturdays, Sundays, and Government holidays. Conform to procedures required in the paragraph "Work Outside Regular Hours."

b. Ensure that new utility lines are complete, except for the connection, before interrupting existing service.

SECTION 01 14 00 Page 3 / 4

c. Interruption to water, sanitary sewer, storm sewer, telephone service, electric service, air conditioning, heating, fire alarm, compressed air, shall be considered utility cutovers pursuant to the paragraph entitled "Work Outside Regular Hours." Such interruption shall be further limited to less than 4 hours. This time limit includes time for deactivation and reactivation.

d. Operation of Station Utilities: The Contractor shall not operate nor disturb the setting of control devices in the station utilities system, including water, sewer, electrical, and steam services.

The Government will operate the control devices as required for normal conduct of the work. The Contractor shall notify the

Contracting Officer giving reasonable advance notice when such operation is required.

1.3 SECURITY REQUIREMENTS

1.3.1 Subcontractors and Personnel Contacts

Provide a list of contact personnel of the Contractor and subcontractors including addresses and telephone numbers for use in the event of an emergency. As changes occur and additional information becomes available, correct and change the information contained in previous lists.

1.3.2 Employee List

The Contractor shall provide to the Contracting Officer, in writing, the names of two (2) designated representatives authorized to request personnel and vehicle passes for employees and subcontractor’s employees prior to commencement of work under this contract.

1.3.3 Personnel Entry Approval

Failure to obtain entry approval will not affect the contract price or time of completion.

1.3.4 Areas Not Covered by Contract

The Contractor will not be permitted to enter buildings or areas not covered by the work included in this contract, except by prior approval of the KO or

CO of the facility.

1.3.5 Parking

Contractor employee parking is prohibited on any parking lots and waterfront areas with the exception that up to three vehicles may be parked within the

Contractor’s Staging Area shown on the Drawings or agreed to during the Pre-

Construction Meeting. Car-pooling off site will be required. Do not park on or block the marked fire lanes at any time. Construction-only vehicles may stop on the waterfront areas for 15 minutes for loading and unloading. An exception may be made for vehicles which are part of the equipment needed to do the required work and are attached or connected to the pier of ship; for example, a truck which uses a mounted generator or a vehicle with built-in equipment. Metal track construction vehicles are not allowed. Utilize rubber tires or rubber track vehicles only.

SECTION 01 14 00 Page 4 / 4

3.1 SEQUENCE OF WORK

The Contractor shall refer to the suggested construction sequencing shown in the Drawings for phasing of the work activities under this Project. The

Contractor shall provide their intended sequence of construction of the work activities in the “Construction Schedule” which shall be prepared and submitted in accordance with Specification Section 01 32 00, CONSTRUCTION

SCHEDULE/SCHEDULE OF VALUES.

Section 01 30 00 Page 1 / 4

SECTION 01 30 00

ADMINISTRATIVE REQUIREMENTS

08/15

1.1 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

U.S. ARMY CORPS OF ENGINEERS (USACE)

EM 385-1-1 (2014) Safety and Health Requirements Manual

U.S. NATIONAL ARCHIVES AND RECORDS ADMINISTRATION (NARA)

15 CFR 772 Definition of Terms

15 CFR 773 Special Licensing Procedures

1.2 SUBMITTALS

Government approval is required for submittals in accordance with Section 01

33 00 SUBMITTAL PROCEDURES:

1.2.1 SD-01 Preconstruction Submittals

View Location Map;

Progress and Completion Photos;

Submission and approval of the above submittals is required monthly during construction.

1.3 VIEW LOCATION MAP

Submit, prior to or with the first digital photograph submittals, a sketch or drawing indicating the required photographic locations. Update as required if the locations are moved.

1.4 PROGRESS AND COMPLETION PHOTOS

Photographically document site conditions prior to start of construction operations. Provide monthly, and within one month of the completion of work, digital photographs, 1600x1200x24 bit true color in JPEG file format showing the sequence and progress of work. Take a minimum of 20 digital photographs each week throughout the entire project from a minimum of ten views from points located by the Contracting Officer. Submit with the monthly invoice two sets of digital photographs, each set on a separate compact disc (CD) or data versatile disc (DVD), cumulative of all photos to date. Indicate photographs demonstrating environmental procedures. Provide photographs for each month in a separate monthly directory and name each file to indicate its location on the view location sketch. Also provide the

Section 01 30 00 Page 2 / 4 view location sketch on the CD or DVD as a digital file. Include a date designator in file names. Cross reference submittals in the appropriate daily report. Photographs provided are for unrestricted use by the

Government.

1.5 MINIMUM INSURANCE REQUIREMENTS

Provide the minimum insurance coverage required by FAR 28.307-2 LIABILITY, during the entire period of performance under this contract. Provide other insurance coverage as required by State law.

1.6 SUPERVISION

1.6.1 Minimum Communication Requirements

Have at least one qualified Superintendent, Contractor Quality Control (CQC)

System Manager, and Site Safety and Health Officer, or competent alternates, capable of reading, writing, and conversing fluently in the English language, on the job-site at all times during the performance of contract work.

1.6.2 Superintendent Qualifications

The project Superintendent must have a minimum of 10 years’ experience in construction with at least 5 of those years as a superintendent on projects similar in size and complexity. The individual must be familiar with the requirements of EM 385-1-1 and have experience in the areas of hazard identification and safety compliance. The individual must be capable of interpreting a critical path schedule and construction drawings. The qualification requirements for the alternate superintendent are the same as for the project superintendent. The Contracting Officer may request proof of the Superintendent's qualifications at any point in the project if the performance of the Superintendent is in question.

For routine projects where the Superintendent is permitted to also serve as the Contractor Quality Control (CQC) System Manager as established in

Section 01 45 00.00 10 QUALITY CONTROL, and the Site Safety and Health

Officer as established in accordance with Section 01 35 26 GOVERNMENTAL

SAFETY REQUIREMENTS, the Superintendent must have qualifications in accordance with those sections.

1.6.2.1 Duties

The project Superintendent is primarily responsible for managing and coordinating day-to-day production and schedule adherence on the project.

The Superintendent is required to attend project meetings, safety meetings, and quality control meetings. The Superintendent or a government approved qualified representative must be on-site at all times during the performance of this contract until the work is completed and accepted.

1.6.3 Project Manager

Assign a Project Manager with the responsibility for the overall management of the project. The Contracting Officer may request proof of the Project

Manager's qualifications at any point in the project if the performance of the Project Manager is in question.

Section 01 30 00 Page 3 / 4

1.6.3.1 Project Manager Qualifications

The Project Manager must have a minimum 10 years’ experience as a Project

Manager or Superintendent on projects of similar size and complexity.

1.6.4 Non-Compliance Actions

The project Superintendent and Project Manager are subject to removal by the

Contracting Officer for non-compliance with requirements specified in the contract and for failure to manage the project to insure timely completion.

Furthermore, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop orders is acceptable as the subject of claim for extension of time for excess costs or damages by the Contractor.

1.7 ELECTRONIC MAIL (E-MAIL) ADDRESS

Establish and maintain electronic mail (e-mail) capability along with the capability to open various electronic attachments as text files, pdf files, and other similar formats. Within 10 days after contract award, provide the

Contracting Officer a single (only one) e-mail address for electronic communications from the Contracting Officer related to this contract including, but not limited to contract documents, invoice information, request for proposals, and other correspondence. The Contracting Officer may also use email to notify the Contractor of base access conditions when emergency conditions warrant, such as hurricanes or terrorist threats.

Multiple email addresses are not allowed.

It is the Contractor's responsibility to make timely distribution of all

Contracting Officer initiated e-mail with its own organization including field office(s). Promptly notify the Contracting Officer, in writing, of any changes to this email address.

Not Used

Not Used

-- End of Section –

Section 01 30 00 Page 4 / 4

Section 01 32 00 Page 1 / 4

SECTION 01 32 00

CONSTRUCTION SCHEDULE/SCHEDULE OF VALUES

1.1 SUBMITTALS

Submit the following in accordance with Section 01 33 00, SUBMITTAL

PROCEDURES.

1.1.1 SD-01 Preconstruction Submittals

Construction Schedule

Schedule of Values

Approval of the above submittals is required prior to the start of

1.2 CONSTRUCTION SCHEDULE

A. At the Preconstruction Conference, submit a Construction Schedule and

Schedule of Values in accordance with FAR Clause 52.236.15 – Schedules for Construction Contracts. The Schedule of Values shall be based on the actual breakdown of the bid price, and organized to facilitate progress payments a major portions of the Work are completed. The cost of insurance shall not be listed as a separate item but included as part of each item of work. The actual cost of bonds may be paid as the first progress payment when a receipt from the bonding company is presented to the Contracting Officer. In addition, keep the Government

Inspector informed daily of the expected delivery dates for major pieces of equipment and materials.

B. The Construction Schedule and the Schedule of Values shall be incorporated into one form which clearly indicates the start and completion dates and unit value of all major work components. Include the following project specific items at a minimum:

a. Potential Interruptions to Facility Operations;

b. Pre-Construction Submittals;

c. Mobilization;

d. Erosion and Sedimentation Controls;

e. Quality Control;

f. In-Progress Submittals;

g. Floating Dock Demolition;

h. Recoating Guide Piles (OBI No. 1);

i. Install Sacrificial Anodes (OBI No. 2);

j. Floating Dock Installation;

k. Floating Dock Shore Tie and Electrical Line Installation;

l. Marginal Floating Dock Repairs;

m. Boarding (Refueling) Floating Dock Repairs;

n. Close-Out Submittals; and

o. Demobilization.

The Construction Schedule and Schedule of Values shall be provided in a horizontal Gantt-chart format and prepared using MS PROJECT or

Section 01 32 00 Page 2 / 4 approved equal. Include any constraints and work restrictions (e.g., exclusionary periods, holidays, government scheduled events, etc.), phasing, work performed by the government, staging of construction for major portions of the work, and milestones. Subdivide schedule into sufficient number of work activities to accurately display the work schedule, sequence of work, activity duration, and interdependence of each activity. Clearly show the activities of the critical path.

Provide one (1) electronic copy in PDF and MS PROJECT formats prior to the start of construction and provide updated versions on a monthly basis thereafter.

C. The Construction Schedule shall clearly indicate the start and completion dates of major work components. The Schedule of Values shall clearly indicate unit value of all major work components.

D. Preconstruction Submittals are those activities which encompass the obtaining, submission, review and approval of submittals necessary prior to the start of the related site work. Contractor shall annotate all such activities into the progress schedule with their forecasted time periods. These activity periods shall not be exclusive of the contract performance period. No site work shall commence until the respective submittals have been approved.

E. The value of all major work components within the project shall be identified on the Schedule of Values on a unit quantity and unit cost basis, e.g. number of squares and cost per square of roofing, number of lineal feet and cost per lineal foot of conduit, number of panels and cost per panel etc. Lump sum items shall only be paid for when 100% complete.

F. The Construction Schedule and Schedule of Values as approved by the Government is not a substitute for quantities conveyed by the specification and drawings and those required for a complete job.

Omissions and errors on the Construction Schedule and Schedule of

Values are the responsibility of the Contractor.

G. Payments will not be made until the schedule of prices has been submitted to and approved by the Contracting Officer.

1.3 UPDATED SCHEDULES

Update the Construction Schedule and Equipment Delivery Schedule at monthly intervals or when schedules have been revised. Reflect any changes occurring since the last update. Submit copies of the purchase orders and confirmation of the delivery dates as directed.

Section 01 32 00 Page 3 / 4

3.1 PROGRESS UPDATES

3.1.1 General

A revised Construction Schedule/Schedule of Values shall be issued by the

Contractor on a regular basis (minimum monthly, with each requisition for payment), and reviewed/revised at each progress meeting. In addition, any revisions to the Construction Schedule/Schedule of Values such as modifications or delays shall be reflected by Contractor submission of an updated Construction Schedule/Schedule of Values.

3.1.2 Modifications

When a modification is issued by the Government, record the modification as the last activity of the Construction Schedule and Schedule of Values and include the value of the modification. Adjust the Schedule of Values to reflect the inclusion of the modification. Revise the Construction Schedule portion of the form to annotate the progress change. Enter all modifications in this manner in sequential order.

Section 01 32 00 Page 4 / 4

SECTION 01 33 00 Page 1 / 10

SECTION 01 33 00

SUBMITTAL PROCEDURES

GENERAL

1.1 DEFINITIONS

1.1.1 Submittal

Shop drawings, product data, samples, and administrative submittals shall be presented for review and approval. Contract Clauses "FAR 52.236-5, Material and Workmanship," paragraph (b) and "FAR 52.236-21, Specifications and

Drawings for Construction," paragraphs (d), (e), and (f) apply to all

"submittals."

1.1.2 Types of Submittals

Submittals shall be classified as indicated in paragraph "Submittal

Descriptions (SD)". Submittals may also be grouped as follows:

a. Shop drawings: As used in this section, drawings, schedules, diagrams, and other data submitted by Contractor prepared specifically for this contract by Contractor, subcontractor, manufacturer, supplier, distributor, or other lower tier contractor, to illustrate portion(s) of work.

b. Product data: Preprinted material such as illustrations, standard schedules, performance charts, instructions, brochures, diagrams, manufacturer's descriptive literature, catalog data, and other data to illustrate portion of work, but not prepared exclusively for this contract.

c. Samples: Physical examples of products, materials, equipment, assemblies, or workmanship that are physically identical to the portion of work, illustrating portion of work or establishing standards for evaluating appearance of finished work or both.

d. Administrative submittals: Data presented for reviews and approval to ensure that administrative requirements of the project are adequately met but not to ensure directly that work is in accordance with design concept and in compliance with contract documents.

1.1.3 Submittal Descriptions (SD)

SD-01 Preconstruction Submittals

Construction Progress Schedule

Submittal Register

Schedule of Values

Health and Safety Plan

Work Plan

Quality Control (QC) Plan

Environmental Protection Plan

SD-02 Shop Drawings

SECTION 01 33 00 Page 2 / 10

Drawings, diagrams, and schedules specifically prepared to illustrate some portion of the work.

Diagrams and instructions from a manufacturer or fabricator for use in producing the product and as aids to the Contractor for integrating the product or system into the project.

Drawings prepared by or for the Contractor to show how multiple systems and interdisciplinary work will be coordinated.

SD-03 Product Data

Catalog cuts, illustrations, schedules, diagrams, performance charts, instructions, and brochures illustrating size, physical appearance, and other characteristics of materials, systems, or equipment for some portion of the work.

Samples of warranty language when the contract requires extended product warranties.

SD-04 Samples

Fabricated or unfabricated physical examples of materials, equipment, or workmanship that illustrate functional and aesthetic characteristics of a material or product and establish standards by which the work can be judged.

Color samples from the manufacturer’s standard line (or custom color samples if specified) to be used in selecting or approving colors for the project.

Field samples and mock-ups constructed on the project site establish standards by which the ensuing work can be judged. Includes assemblies or portions of assemblies which are to be incorporated into the project and those which will be removed at conclusion of the work.

Samples of warranty language when the contract requires extended product warranties.

SD-05 Design Data

Design calculations, mix designs, analyses, or other data pertaining to a part of the work.

SD-06 Test Reports

Report signed by authorized official of testing laboratory that a material, product or system identical to the material, product or system to be provided has been tested in accord with specified requirements. (Testing must have been within three years of date of contract award for the project.)

Report which includes findings of a test required to be performed by the

Contractor on an actual portion of the work or prototype prepared for the project before shipment to job site.

Report which includes finding of a test made at the job site or on sample taken from the job site, on portion of work during or after installation.

SECTION 01 33 00 Page 3 / 10

Investigation reports

Daily checklists

Final acceptance test and operational test procedure

SD-07 Certificates

Statements printed on the manufacturer's letterhead and signed by responsible officials of manufacturer of product, system, or material attesting that product, system, or material meets specification requirements. Must be dated after award of project contract and clearly name the project.

Document required of Contractor, or of a manufacturer, supplier, installer, or subcontractor through Contractor, the purpose of which is to further quality of orderly progression of a portion of the work by documenting procedures, acceptability of methods, or personnel qualifications.

Confined space entry permits.

SD-08 Manufacturer’s Instructions

Preprinted material describing the installation of a product, system, or material, including special notices and Material Safety Data Sheets concerning impedances, hazards, and safety precautions.

SD-09 Manufacturer's Field Reports

Documentation of the testing and verification actions taken by manufacturer's representative at the job site, in the vicinity of the job site, or on a sample taken from the job site, on a portion of the work, during or after installation, to confirm compliance with manufacturer's standards or instructions. The documentation must be signed by an authorized official of a testing laboratory or agency and must state the test results;

and indicate whether the material, product, or system has passed or failed the test.

Factory test reports.

SD-10 Operation and Maintenance Data

Data that is furnished by the manufacturer, or the system provider, to the equipment operating and maintenance personnel, including manufacturer's help and product line documentation necessary to maintain and install equipment.

This data is needed by operating and maintenance personnel for the safe and efficient operation, maintenance, and repair of the item.

This data is intended to be incorporated in an operations and maintenance manual or control system.

SD-11 Closeout Submittals

Documentation to record compliance with technical or administrative requirements or to establish an administrative mechanism.

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Special requirements necessary to properly close out a construction contract. For example, Record Drawings and As-Built Drawings. Also, submittal requirements necessary to properly close out a major phase of construction on a multi-phase contract.

1.1.4 Approving Authority

Person authorized to approve submittal.

1.1.5 Work

As used in this section, on- and off-site construction required by contract documents, including labor necessary to produce construction and materials, products, equipment, and systems incorporated or to be incorporated in such

1.2 SUBMITTALS

Submit the following in accordance with the requirements of this section.

1.2.1 SD-01 Preconstruction Submittals

Submittal register

Approval of the above submittal is required prior to the start of

1.3 USE OF SUBMITTAL REGISTER

Prepare and maintain submittal register, as the work progresses.

1.3.1 Submittal Register

Submit submittal register. Do not change data in columns (a), (b), (c), and

(d) as delivered by the Government. Verify that all submittals required for the project are listed and add missing submittals. Complete the following on the register:

Column (e) Scheduled Submittal Date: Scheduled date for approving authority to receive submittals.

Column (f) Date Forwarded to Approving Authority: Actual date submittal is forwarded to Approving Authority.

1.4 PROCEDURES FOR SUBMITTALS

1.4.1 Reviewing, Certifying, Approving Authority

Government organization shall be responsible for reviewing and certifying that submittals are in compliance with contract requirements. Approving authority on submittals is the Project Manager unless otherwise specified for specific submittal.

1.4.2 Constraints

a. Submittals listed or specified in this contract shall conform to provisions of this section, unless explicitly stated otherwise.

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b. Submittals shall be complete for each definable feature of work;

components of definable feature interrelated as a system shall be submitted at the same time.

c. When acceptability of a submittal is dependent on conditions, items, or materials included in separate subsequent submittals, the submittal will be returned without review.

d. Approval of a separate material, product, or component does not imply approval of assembly in which item functions.

1.4.3 Scheduling

a. Coordinate scheduling, sequencing, preparing and processing of submittals with performance of work so that work will not be delayed by submittal processing. Allow for potential requirements to resubmit.

b. Except as specified otherwise, allow review period, beginning with receipt by approving authority, that includes at least 10 working days.

Period of review for each re-submittal is the same as for initial submittal. Allow longer time periods where processing must be coordinated with subsequent submittals.

c. No time extensions shall be authorized because of the Contractor’s failure to transmit submittals to the USCG sufficiently in advance of the work.

1.4.4 Variations

Variations from contract requirements require Government approval pursuant to contract Clause entitled "FAR 52.236-21, Specifications and Drawings for

Construction" and will be considered where advantageous to Government.

1.4.4.1 Considering Variations

Discussion with Contracting Officer prior to submission, will help ensure that functional and quality requirements are met and minimize rejections and re-submittals. When contemplating a variation which results in lower cost, consider submission of the variation as a Value Engineering Change Proposal

(VECP).

1.4.4.2 Proposing Variations

When proposing variation, deliver a written request to the Contracting

Officer, with documentation of the nature and features of the variation and why the variation is desirable and beneficial to the Government. If lower cost is a benefit, also include an estimate of the cost savings. In addition to documentation required for variation, include the submittals required for the item. Clearly mark the proposed variation in all documentation.

1.4.4.3 Warranting That Variations Are Compatible

When delivering a variation for approval, the Contractor warrants that this contract has been reviewed to establish that the variation, if incorporated, will be compatible with other elements of work.

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1.4.4.4 Review Schedule Is Modified

In addition to normal submittal review period, a period of 5 working days will be allowed for consideration by the Government of submittals with variations.

1.4.5 Contractor's Responsibilities

a. Determine and verify field measurements, materials, and field construction criteria; review each submittal; and check and coordinate each submittal with requirements of the work and contract documents.

b. Transmit submittals to the Contracting Officer in accordance with the schedule on the approved Submittal Register, and to prevent delays in the work, delays to the Government, or delays to separate contractors.

c. Advise Contracting Officer of variations, as required by paragraph entitled "Variations."

d. Correct and resubmit submittals as directed by the approving authority.

When resubmitting disapproved transmittals or transmittals noted for re-submittal, the Contractor shall provide a copy of that previously submitted transmittal, including all reviewer comments, for use by the approving authority. Direct specific attention in writing or on resubmitted submittal to revisions not requested by the approving authority on previous submissions.

e. Furnish additional copies of submittals when requested by the

Contracting Officer.

f. Complete work which must be accomplished as basis of a submittal in time to allow submittal to occur as scheduled.

g. Ensure no work has begun until submittals for that work have been returned as "approved," except to the extent that a portion of work must be accomplished as basis of the submittal.

1.4.6 Government Responsibilities

a. Note the date on which the submittal was received from the Contractor on each Contract Item Approval Request Form.

b. Review each submittal and check and coordinate each submittal with requirements of work and contract documents.

c. Review submittals for conformance with project design concepts and compliance with the contract documents.

d. Ensure that material is clearly legible.

e. Review submittals for approval within the scheduling period specified and only for conformance with project design concepts and compliance with the contract documents.

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f. Identify returned submittals with one of the actions defined in the paragraph entitled "Actions Possible" and with markings appropriate for the action indicated.

1.4.7 Actions Possible

Submittals will be returned with one of the following notations:

a. Submittals marked "approved" "approved as submitted" authorize the

Contractor to proceed with the work covered.

b. Submittals marked "approved" "see below" authorize the Contractor to proceed with the work as noted provided the Contractor takes no exception to the notations.

c. Submittals marked "disapproved" indicate that the submittal is incomplete or does not comply with the design concept or requirements of the contract documents and shall be resubmitted with the appropriate changes. No work shall proceed for this item until the re-submittal is approved.

1.5 FORMAT OF SUBMITTALS

1.5.1 Transmittal Form

Transmit each submittal electronically, unless otherwise noted in the submittal register and/or where electronic submission is not feasible (i.e.

samples), to the office of approving authority. The maximum file size that may be emailed is 10 MB; anything larger must be submitted via hard copy or on a CD. Transmit submittals with the transmittal form prescribed by the

Contracting Officer and standard for the project. The transmittal form shall identify the Contractor, indicate the date of submittal, and include information prescribed by the transmittal form and required in the paragraph entitled "Identifying Submittals." Process transmittal forms to record actions regarding sample panels and sample installations. Note: Submittals requiring hard copy submission shall be provided with the carbon copy transmittal form provided by the Government.

1.5.2 Identifying Submittals

Identify submittals, except sample panel and sample installation, with the following information permanently adhered to or noted on each separate component of each submittal and transmittal form. The maximum file size for electronic email submittals shall be no larger than 10 MB. Identify each copy of each submittal identically, with the following:

a. Project title and location.

b. Construction contract number.

c. Section number of the specification section by which submittal is required.

d. Submittal description (SD) number of each component of submittal.

e. When a resubmission, alphabetic suffix on submittal description, for example, SD-10A, to indicate resubmission.

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f. Name, address, and telephone number of subcontractor, supplier, manufacturer and any other second tier contractor associated with the submittal.

g. Product identification and location in project.

1.5.3 Format for Product Data

a. Present product data submittals for each section as a complete, bound volume. Include table of contents, listing page, and catalog item numbers for product data.

b. Indicate, by prominent notation, each product which is being submitted;

indicate specification section number and paragraph number to which it pertains.

c. Supplement the product data with material prepared for the project to satisfy the submittal requirements for which the product data does not exist. Identify this material as developed specifically for the project.

1.5.4 Format for Shop Drawings

a. Shop drawings shall not be less than 8 1/2 by 11 inches nor more than

30 by 42 inches.

b. Present 8 1/2 by 11 inches sized shop drawings as part of the submittals required by section. Present larger drawings in sets.

c. Include on each drawing the drawing title, number, date, and revision numbers and dates, in addition to information required in paragraph entitled "Identifying Submittals."

d. Dimension drawings, except diagrams and schematic drawings; prepare drawings demonstrating interface with other trades to scale. Shop drawing dimensions shall be the same unit of measure as indicated on the contract drawings. Identify the materials and products for the work shown.

1.5.5 Format of Samples

a. Furnish samples in sizes below, unless otherwise specified or unless the manufacturer has prepackaged samples of approximately same size as specified:

(1) Sample of Equipment or Device: Full size.

(2) Sample of Materials Less Than 2 by 3 inches: Built up to 8 1/2 by

11 inches.

(3) Sample of Materials Exceeding A4 8 1/2 by 11 inches: Cut down to 8

1/2 by 11 inches and adequate to indicate color, texture, and material variations.

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(4) Sample of Linear Devices or Materials: 10 inch length or length to be supplied, if less than 10 inches. Examples of linear devices or materials are conduit and handrails.

(5) Sample of Non-Solid Materials: Pint. Examples of non-solid materials are sand and paint.

(6) Color Selection Samples: 2 by 4 inches.

(7) Sample Panel: 4 by 4 feet.

(8) Sample Installation: 100 square feet.

b. Samples Showing Range of Variation: Where variations are unavoidable due to nature of the materials, submit sets of samples of not less than three units showing extremes and middle of range.

c. Reusable Samples: Incorporate returned samples into work only if so specified or indicated. Incorporated samples are to be in undamaged condition at time of use.

d. Recording of Sample Installation: Note and preserve the notation of area constituting sample installation but remove notation at final clean up of project.

e. When color, texture or pattern is specified by naming a particular manufacturer and style, include one sample of that manufacturer and style, for comparison.

1.5.6 Format of Administrative Submittals

a. When the submittal includes a document which is to be used in the project or become part of the project record, other than as a submittal, do not apply the Contractor's approval stamp to the document, but to a separate sheet accompanying document.

b. Operation and Maintenance Manual Data: Submit in accordance with

Section 01 78 23, OPERATION AND MAINTENANCE DATA. Include components required in that section and the various technical sections.

1.6 QUANTITY OF SUBMITTALS

1.6.1 Number of Copies of Product Data

When a hard copy submission is required, submit four (4) copies of the submittals of product data.

1.6.2 Number of Copies of Shop Drawings

Submit shop drawings in compliance with the quantity requirements specified for the product data.

1.6.3 Number of Samples

a. Submit two (2) samples, or two (2) sets of samples showing range of variation, of each required item. One approved sample or set of samples

SECTION 01 33 00 Page 10 / 10 will be retained by the approving authority and one will be returned to the Contractor.

b. Submit one (1) sample panel. Include components listed in the technical section or as directed.

c. Submit one (1) sample installation, where directed.

d. Submit one (1) sample of non-solid materials.

1.6.4 Number of Copies SD-05 Design Data and SD-07 Certificates

Submit in compliance with quantity requirements specified for shop drawings.

1.6.5 Number of Copies of Administrative Submittals

a. Unless otherwise specified, submit…