Specifications_from_190-0336.pdf

25-0354-ITB-C

SPECIFICATIONS

PINELLAS COUNTY PURCHASING AND RISK MANAGEMENT ITB –SIMPLIFIED CONSTRUCTION REVISED: 03-2020

E. CONTRACTOR RESPONSIBILITIES

a. Contractor Performance: Awarded bidder shall perform any and all services in accordance with any and all Federal, State, and County statutes, laws, or regulations. Any fines levied due to failure to comply with any requirement shall be the sole responsibility of the Bidder. Lack of knowledge by the Bidder will in no way be cause for relief from responsibility.

b. Contractor Awareness: It is the Bidder’s sole responsibility to become fully informed as to the nature and extent of the work required, and its relation to any other work in the area. Including possible interference with other County buildings or public access. Coordination between the Bidder and any entity outside of the County will be the sole responsibility of the Bidder.

Prior to work commencement, the Bidder shall verify all levels and dimensions as indicated on any provided drawings and report any errors or inconsistencies to the Facility Manager or Designated County Representative. The Bidder is responsible for all errors of fabrication and for proper and correct fitting together of all items of material and equipment to furnish a complete and satisfactory roofing system.

c. Protection of Existing Roof and Property: Bidder shall provide protective materials to be held in place securely by sand bags or other means. Any area that is damaged, marred, scarred, or otherwise damaged shall be restored to its prior condition at no cost to the County. As facilities are occupied, noise, dirt, dust, and fumes must be kept to a minimum to avoid business interruption. On a daily basis, the Bidder is to advise the Facility Manager or Designated Facility Representative of the are the Bidder will be working. All roofing materials are to be covered and protects against the elements are necessary.

d. Protection Against Water Damage: It is the Bidder’s responsibility to keep the building watertight and free from leakage during roof repair or replacement work, protect existing building construction, and be responsible to repair and pay for all damaged caused by it to the building’s contents, existing construction, or loss of business. It is the Bidder’s responsibility for conducting work in such a way as to not exceed building design limits. The County reserves the right to perform engineering load surveys, if required. Bidder is responsible for any and all damaged to County property caused by the Bidder.

e. Safety Standards: The Bidder shall insure the safety of its employees, building occupants, and the surrounding environment through the course of the contract for all repairs and projects. The Bidder shall be responsible for instructing and training their employees in all relevant safety measures.

i. Bidder shall determine the need for a supply any and all personal protective equipment (PPE) or safety items required for the safe performance of work. Protective clothing, equipment and devices shall, at a minimum, conform to OSHA standards.

ii. All equipment used by the Bidder shall be maintained in safe operating condition at all times, and shall be free of defects or wear that may constitute a hazard to any person or property.

f. Sub-Contractors: If the Contractor intends to subcontract any portion of work, it must be approved in advance by the designated Facility Representative. The Contractor remains responsible for conduct and workmanship of all subcontracted vendors. Subcontractors must comply with all security and access requirements, including background clearances. The Contractor’s insurance coverage shall remain primary at all times.

g. Pricing: Hourly rates submitted on the Bid Summary shall be all inclusive. This includes, but is not limited to:

labor costs supervision, equipment, machinery, insurance, overhead, vehicle use, travel time, tools, chemicals, and materials associated with industry standards. No additional charges will be allowed outside of the submitted rates.

Hourly labor rates shall be for work performed during standard business hours of 7:00 am to 5:00 pm, Monday-Friday. Labor activities scheduled for times outside of standard business hours shall be quoted and invoiced at the overtime hourly rates submitted in the Bid Summary.

i. All Manufacturers materials shall be reimbursed at cost plus percent markup as submitted on the Bid Summary. Bidder must supply proof of cost with final invoice.

ii. All other materials shall be reimbursed at cost plus percent mark up as submitted on the Bid Summary. Bidder must supply proof of materials base cost with final invoice.

25-0354-ITB-C

SPECIFICATIONS

PINELLAS COUNTY PURCHASING AND RISK MANAGEMENT ITB –SIMPLIFIED CONSTRUCTION REVISED: 03-2020

h. Dispatch of Work: For non-emergency the Bidder shall respond within two (2) days and be on site within four (4) days for initial site visit to determine work needed. Service calls will be dispatched by means of telephone or email from a Designated Facility Representative and will be notes on the Bidders work order form. A copy of the work order form, completed by the Bidder, shall be left at the stated facility with the Facility Manager or Designated Facility Representative. Also, copies of each of the above will be attached to and accompany the respective invoices. Bidders invoices shall reflect the breakdown of all regular time and overtime hours worked.

i. Emergency Response: For emergency repair calls, the Bidder shall respond by phone within four (4) hours and be on scene within twenty-four (24) hours. Bidder may be required to provide emergency repairs at times outside of standard business hours. The Awarded Bidder shall be required to be available on a twenty four

(24) hour basis for emergency work. Bidder shall provide the County with an on call, 24 hour telephone number for emergency services.

j. Chemical Use: Bidder will be permitted to use chemicals to asset in the performance of services covered under this contract. All necessary chemicals shall be provided by the Bidder at no additional cost to the County.

i. Chemicals shall properly labeled and provided in appropriate containers. Chemicals shall only be used for the intended use as described on labels.

ii. While on site, all chemicals must be kept secured and in leak free containers.

iii. Bidder is responsible for any leaks, spills, environmental damage, and full clean up in the event of any spill or contamination. Clean up shall be performed at no additional cost to the County and will be reported to the Florida Department of Environmental Protect as required by the Bidder.

iv. Bidder is responsible for the proper disposal of all chemicals used, in accordance with any Federal, State, or local regulations.

k. Safety Data Sheets: Supplies required which meet the Hazard Communication Standard (HCS) are required to have published Safety Data Sheets (SDS).

i. Bidder shall be required to submit a copy of all SDS for any hazardous substances to the County prior to the start of any specific project.

ii. Bidder shall maintain a copy of all SDS documentation and safety certifications with the County and at each project site during the full duration of the work. All documentation shall comply with OSHA regulation and requirements.

iii. All products must be recommended for the specific application by the manufacturer and approved by the appropriate governing body (EPA, OSHA, etc.).

l. Permits: All permits required by state or local governance shall be the sole responsibility of the Bidder.

Bidder shall determine when permits are required, the method of application, and be responsible for all associated costs. Any fines due to permit non-compliance shall be the sole responsibility of the Bidder.