Specification_redline.docx

25-0354-ITB-C

County-Wide Roofing Replacement and Repair Specifications

Bid Title: County-Wide Roofing Replacement and Repair Bid Number: 25-0354-ITB-C

A. OBJECTIVE

This ITB is for multiple full-service roofing contractors to perform roof replacement, roofing and drain inspections, replacement, and repairs of various types and ages of buildings located throughout the County. The successful bidders shall provide all labor and materials necessary to perform the work described in Section F., Scope of Work, or construction documents.

B. BACKGROUND

The County requires a roofing contractor’s expertise to facilitate proactive inspections and required replacement and repair of roofing systems as listed in the contract specifications. This contract encompasses buildings of various types and ages located throughout the County.

C. REQUIREMENTS/QUALIFICATIONS

Bidders must be a licensed Certified Roofing Contractor and an insured entity, registered with the State of Florida. Individual Supervisors and Roofing Technicians must possess a valid State of Florida Roofing Contractor License. Proof of current licenses must be submitted with Bids All contractors shall be registered with the Pinellas County licensing board.

Bidders shall have adequate organization, facilities, equipment, personnel, and other resources necessary to ensure prompt, efficient, and satisfactory service to the County.

D. SCOPE OF WORK

Bidder shall apply, install, connect, erect, use, clean, and condition manufactured articles, materials, fixtures, and equipment in accordance with the manufacturers’ specifications.

Work under this contract will be assigned by the County on an as needed basis. The Bidder will be given the scope of work for each assignment and will be required to visit the work site. The Bidder shall provide the Facility Manager or designated County Representative with a quote for completing the job. See section A.1. for detail on estimate requirements.

1. Services: This Scope of Work defines the minimum requirements necessary to perform various roofing inspections, replacements, and repair services are required by the County. Bidder shall be expected to perform various roofing related services as necessary. These services include, but are not limited to:

a. Inspection/investigation of leaks

b. Repairs to various roofing systems

c. Water testing

d. Repair of damaged seals

e. Gutter and downspout repairs

f. Full roof removal and replacement

g. Warranty for workmanship

h. Any other addition related services as required, at the County’s approval.

Please note: this list is not inclusive of all services that may be provided under this contract and is given for reference only.

2. Types of Roofing: Roof types shall include but are not limited to: metal, shingle, tile, flat, low slope, Hydor stop/silicone coated and TPO.

3. Special Requirements:

a. All patch material shall coincide (or be compatible) with existing roof materials.

b. All work repairs shall be performed in accordance with standard roofing practices, and manufacturer's installation requirements if roof is under current warranty.

4. Estimates: Bidder shall provide estimates for all repairs and projects, except for identified emergency situations. All County Representatives will provide full detail to Bidder in order to facilitate an accurate estimate. Site visits may be required by the Bidder in order to fully understand the scope of the repair or project. Estimates and site visits shall be provided at no additional cost to the County. After initial request for estimate, Bidder shall schedule any necessary site visits within two (2) days. Written estimates shall be provided within three (3) business days of either initial contact or site visit. It is the Bidder’s sole responsibility to ensure all information provided in an estimate is accurate. Each estimate shall include the following information:

a. General overview of repairs required or project scope

b. Any assessments current conditions and any related photographic documentation

c. Estimated number of each trade type employee required

d. Estimated number of hours for each trade type

e. Hourly Rate

f. Itemized breakdown of all materials to be used, with any discount or markup indicated

g. Number of calendar days required for completion

h. Lead time before work will start

i. The acutual cost of materials for the entire project shall be provided in a quote.

Estimates shall be reviewed by the Designated Facility Representative and revisions or clarification may be requested. Once an estimate has been approved, a purchase order will be issued as authorization to being work. No work shall commence without an issued purchase order.

In the event that additional work is required outside of the approved repair or project, change orders the Bidder shall not proceed with this work without written approval of the County. This includes any emergency or discovery of additional work once a repair or project has started.

5. Work Tickets, Job Tracking, and Final Documentation: Bidder shall keep and maintain daily work tickets for employees and sub-contractors. Work tickets shall be recorded for the duration of each project and are to be included with final invoice submission, along with MSRP and/or list cost documentation of their actual invoice cost, project photographs, and any other supporting documentation pertaining to the completion of the repair or project.

6. Photographs: Bidder shall take photographs before and after any work or project. Before pictures shall be provided with any written estimate and after pictures will be provided at the project close out and with the final invoice. Pictures will be provided to any designated Facility Representative by request. All photographs shall become property of the County.

7. Roofing Materials and Manufacturers: Bidder shall furnish all materials for any project covered under this contract, unless otherwise specified at the time of project commencement and with the approval of the County. Materials purchased for services shall always be new and shall be selected to match existing materials whenever possible. If a match is unable to be sourced, materials must be approved by the County prior to instillation. The cost of materials provided by the Bidder will be based on a discount off the manufacturer’s suggested retail price, as provided on the Bid Summary. The Bidder’s invoice shall clearly state the manufacturer’s part number and description.

The County reserves the right to acquire any equipment or materials relative to the assigned work for the contractor to use for required services.

Bidder shall submit listing of all manufacturers they are an authorized dealer and warranty repair company for at the time of bid submittal.

8. Roof Drain Repairs: Bidder shall perform various roof drain repairs and replacement as required. Drain types include but are not limited to: PVC, steel, etc. Bidder shall be able to investigate and inspect existing systems and make appropriate recommendations for repair.

9. Debris Removal: Add debris removal shall be included in the pricing, including rental of any debris containers. All debris shall be disposed of at an approved landfill or recycling center on a daily basis. County trash receptacles or dumpsters shall not be used at any time. Location of debris container placement must be coordinated with the designated Facility Representative.

E. CONTRACTOR RESPONSIBILITIES

a. Contractor Performance: Awarded bidder shall perform any and all services in accordance with any and all Federal, State, and County statutes, laws, or regulations. Any fines levied due to failure to comply with any requirement shall be the sole responsibility of the Bidder. Lack of knowledge by the Bidder will in no way be cause for relief from responsibility.

b. Contractor Awareness: It is the Bidder’s sole responsibility to become fully informed as to the nature and extent of the work required, and its relation to any other work in the area. Including possible interference with other County buildings or public access. Coordination between the Bidder and any entity outside of the County will be the sole responsibility of the Bidder.

Prior to work commencement, the Bidder shall verify all levels and dimensions as indicated on any provided drawings and report any errors or inconsistencies to the Facility Manager or Designated County Representative. The Bidder is responsible for all errors of fabrication and for proper and correct fitting together of all items of material and equipment to furnish a complete and satisfactory roofing system.

c. Protection of Existing Roof and Property: Bidder shall provide protective materials to be held in place securely by sand bags or other means. Any area that is damaged, marred, scarred, or otherwise damaged shall be restored to its prior condition at no cost to the County. As facilities are occupied, noise, dirt, dust, and fumes must be kept to a minimum to avoid business interruption. On a daily basis, the Bidder is to advise the Facility Manager or Designated Facility Representative of the are the Bidder will be working. All roofing materials are to be covered and protects against the elements are necessary.

d. Any hot work(open flame) should be a last option. If hot work is required, the bidder must provide a fire watch person below the roof area. A hot work permit provided by the facility manager shall be filled out and followed.

e. Protection Against Water Damage: It is the Bidder’s responsibility to keep the building watertight and free from leakage during roof repair or replacement work, protect existing building construction, and be responsible to repair and pay for all damaged caused by it to the building’s contents, existing construction, or loss of business. It is the Bidder’s responsibility for conducting work in such a way as to not exceed building design limits. The County reserves the right to perform engineering load surveys, if required. Bidder is responsible for any and all damaged to County property caused by the Bidder.

f. Safety Standards: The Bidder shall insure the safety of its employees, building occupants, and the surrounding environment through the course of the contract for all repairs and projects. The Bidder shall be responsible for instructing and training their employees in all relevant safety measures.

i. Bidder shall determine the need for a supply any and all personal protective equipment (PPE) or safety items required for the safe performance of work. Protective clothing, equipment and devices shall, at a minimum, conform to OSHA standards.

ii. All equipment used by the Bidder shall be maintained in safe operating condition at all times, and shall be free of defects or wear that may constitute a hazard to any person or property.

g. Sub-Contractors: If the Contractor intends to subcontract any portion of work, it must be approved in advance by the designated Facility Representative. The Contractor remains responsible for conduct and workmanship of all subcontracted vendors. Subcontractors must comply with all security and access requirements, including background clearances. The Contractor’s insurance coverage shall remain primary at all times.

h. Pricing: Hourly rates submitted on the Bid Summary shall be all inclusive. This includes, but is not limited to: labor costs supervision, equipment, machinery, insurance, overhead, vehicle use, travel time, tools, chemicals, and materials associated with industry standards. No additional charges will be allowed outside of the submitted rates.

Hourly labor rates shall be for work performed during standard business hours of 7:00 am to 5:00 pm, Monday-Friday. Labor activities scheduled for times outside of standard business hours shall be quoted and invoiced at the overtime hourly rates submitted in the Bid Summary.

i. All Manufacturers materials shall be reimbursed at cost minus discount off the Manufacturer’s Suggested Retail Price (MSRP) as submitted on the Bid Summary. Bidder must supply proof of MSRP with final invoice.

ii. All other materials shall be reimbursed at actual invoice cost plus percent mark up as submitted on the Bid Summary. Bidder must supply proof of materials base cost with final invoice.

i. Dispatch of Work: For non-emergency the Bidder shall respond within two (2) days and be on site within four (days). Service calls will be dispatched by means of telephone or email from a Designated Facility Representative and will be notes on the Bidders work order form. A copy of the work order form, completed by the Bidder, shall be left at the stated facility with the Facility Manager or Designated Facility Representative. Also, copies of each of the above will be attached to and accompany the respective invoices. Bidders invoices shall reflect the breakdown of all regular time and overtime hours worked.

j. Emergency Response: For emergency repair calls, the Bidder shall respond by phone within four (4) hours and be on scene within twenty-four (24) hours. Bidder may be required to provide emergency repairs at times outside of standard business hours. The Awarded Bidder shall be required to be available on a twenty four (24) hour basis for emergency work. Bidder shall provide the County with an on call, 24 hour telephone number for emergency services.

k. Chemical Use: Bidder will be permitted to use chemicals to asset in the performance of services covered under this contract. All necessary chemicals shall be provided by the Bidder at no additional cost to the County.

i. Chemicals shall properly labeled and provided in appropriate containers. Chemicals shall only be used for the intended use as described on labels.

ii. While on site, all chemicals must be kept secured and in leak free containers.

iii. Bidder is responsible for any leaks, spills, environmental damage, and full clean up in the event of any spill or contamination. Clean up shall be performed at no additional cost to the County and will be reported to the Florida Department of Environmental Protect as required by the Bidder.

iv. Bidder is responsible for the proper disposal of all chemicals used, in accordance with any Federal, State, or local regulations.

v. All leftover chemicals/hazardous waste must be removed by the bidder.

l. Safety Data Sheets: Supplies required which meet the Hazard Communication Standard (HCS) are required to have published Safety Data Sheets (SDS).

i. Bidder shall be required to submit a copy of all SDS for any hazardous substances to the County prior to the start of any specific project.

ii. Bidder shall maintain a copy of all SDS documentation and safety certifications with the County and at each project site during the full duration of the work. All documentation shall comply with OSHA regulation and requirements.

iii. All products must be recommended for the specific application by the manufacturer and approved by the appropriate governing body (EPA, OSHA, etc.).

m. Permits: All permits required by state or local governance shall be the sole responsibility of the Bidder. Bidder shall determine when permits are required, the method of application, and be responsible for all associated costs. Any fines due to permit non-compliance shall be the sole responsibility of the Bidder.

1. When there is a permit and inspections are required, the bidder shall notify the project manager in advance.