Specifications Eskey McCauley.pdf

REQUEST FOR QUOTATION

Eskey McCauley (WVID# 4305306) LEAK ID# 2023-013

SPECIFICATIONS

1. PURPOSE AND SCOPE : The West Virginia Department of Environmental Protection (WVDEP) is soliciting bids to establish a contract for the excavation of petroleum contaminated soils, proper disposal of excavated petroleum-contaminated soils, and backfilling the excavated areas.

LOCATION/SITE DESCRIPTION : WV ID# 4305306, E SKEY M C C AULEY , 2466

S TAUNTON P IKE , E LIZABETH WV, 26161.

DIRECTIONS TO THE SITE : From Exit 174 on I-77 in Parkersburg, WV, follow Rt.

47 West for 20.8 miles. The site is 0.3 miles past Hughes River Tavern on the right.

SCOPE OF WORK

The project will involve but is not limited to the removal and proper disposal of petroleum-contaminated soils by excavation, backfilling the excavation, and restoring the disturbed area to gravel

● Ensure a Right of Entry Agreement has been obtained from the landowner prior to the start of the contract.

● Excavate petroleum impacted soil from the ground by providing all necessary personnel, labor, materials, and equipment to extract approximately 500 tons of material and dispose of properly. This includes any additional excavation depending on field screenings and site conditions. Work with the on-site WVDEP project manager to determine if and how much excavation is appropriate.

● Segregate obviously contaminated and non-contaminated soils during excavation. Field screen and segregate contaminated and uncontaminated soils. If necessary, ensure contaminated and uncontaminated soils/debris is placed on and covered by 6-mil black plastic to prevent runoff of material until soil/debris is properly managed.

● Perform confirmation sampling in accordance with the Corrective Action Guidance Document. WVDEP Project Manager will assist in the location for compliance sampling during the excavation event. Up to 20 soil samples can be collected and analyzed for BTEX, MTBE, and TBA

(EPA 8260), .

● Backfill excavated area. Provide the necessary labor, material, and equipment to backfill the excavation; including compaction of backfill.

● Reclaim disturbed areas by providing labor, material, and equipment necessary to reclaim the disturbed areas and associated excavation areas with gravel.

● Submittal of a Remedial Action Completion Report utilizing the WVDEP templates and guidance.

● Contractor is responsible for contacting Miss Utility/WV811 and any other utilities to have them marked prior to project commencing.

2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below. Additional definitions can be found in section 2 of the General Terms and Conditions.

2.1 “Contract Services” means the list of items identified in Section 4 below as more fully described in these specifications..

2.2 “Pricing Pages” means the pages, contained in wvOASIS or attached hereto as Exhibit A, upon which Vendor should list its proposed price for the Contract Services.

2.3 “Solicitation” means the official notice of an opportunity to supply the State with goods or services that are published by the Purchasing Division.

2.4 “ EPA ” refers to the Environmental Protection Agency

2.5 “LUST " means Leaking Underground Storage Tank

2.6 “NTP” means Notice to Proceed

2.7 “PDF” means Portable Document Format

2.8 “PID” means Photo Ionization Detector

2.9 “ PPE ” means personal protective equipment.

2.10 “ State ” means State of West Virginia.

Revised 12/12/2017

2.11 “ TCAU ” means WVDEP Tanks Corrective Action Unit

2.12 " UST " means Underground Storage Tank

2.13 " WV811 " means the not-for-profit, Private Corporation whose purpose is to receive notification of proposed excavation, demolition or other earth disturbing activities from persons planning to do such work.

2.14 “ WVDEP ” means West Virginia Department of Environmental Protection.

3. QUALIFICATIONS: Vendor, or Vendor’s staff if requirements are inherently limited to individuals rather than corporate entities, shall have the following minimum qualifications:

3.1 Valid WV Contractor’s License

4. MANDATORY REQUIREMENTS:

4.1 Mandatory Contract Services Requirements and Deliverables: Contract Services must meet or exceed the mandatory requirements as shown below.

4.1.1 Mobilization and Demobilization. This item shall include transportation of all equipment, supplies, and personnel to and from the work site. Typical items would include but not be limited to an excavator, skid steer, backhoe, loader, rollers, tampers, etc. (Paid lump sum per each occurrence and cannot be more than 2% of the TOTAL AMOUNT BID for the project.)

4.1.2 Excavation/Segregation of Contaminated Soils. This item shall include all necessary equipment, personnel, materials, labor, permits, etc. to excavate and segregate approximately 500 tons of material and dispose of impacted soils properly. Work with the on-site project manager to determine if and how much excavation is appropriate. (Paid per cubic yard.) Petroleum soil disposal paid under 4.4.

4.1.3 Collect confirmation soil samples. This item shall include all necessary equipment, personnel, materials, labor, etc. to collect confirmation sampling in accordance with TCAU Corrective Action Guidance Document.

WVDEP Project Manager will assist in the location for compliance sampling during the excavation event. Up to 20 soil samples may be taken and shall be analyzed for BTEX, MTBE, TBA (EPA 8260). (lump sum) NOTE: Vendor must use WVDEP approved analytical contractor for sample analysis. WVDEP will be directly billed using established contracts for sample analysis payment.

4.1.4 Disposal of Petroleum Contaminated Soil at a State Approved Landfill: This item shall include all necessary equipment, personnel, materials, labor, permits, landfill authorizations, etc. to load, transport and properly dispose of petroleum-contaminated soil at a state approved landfill and supply manifests. Unit price also includes loader, loader operator, trucks, truck driver time, transportation to landfill, landfill-tipping fees and all other costs for loading, transporting and properly disposing of the petroleum-contaminated soil. This line item will not be paid until vendor provides submittal of proper disposal tickets (Paid per ton basis).

4.1.5 Backfill Excavated Area with Gravel : This item shall include all necessary equipment, personnel, materials, labor, etc. to backfill the excavation with gravel. (Paid per ton installed.)

4.1.6 Report Preparation and Submittal: This item shall include all labor, material, word processing, postage, maps, drawings, and site sketches necessary to complete reports and submit to WVDEP. (Paid lump sum).

4.1.6.1 Vendor shall provide a draft electronic version of all reports (using WVDEP templates when available) no later than forty-five

(45) days following the completion of the field work.

4.1.6.2 Contractor shall incorporate all comments provided by TCAU and provide a final version of all reports (using WVDEP templates when available) in PDF format no later than fourteen (14) days following receipt of TCAU comments.

5 CONTRACT AWARD:

5.1 Contract Award: The Contract is intended to provide Agency with a purchase price for the Contract Services. The Contract shall be awarded to the Vendor that provides the Contract Services meeting the required specifications for the lowest overall total cost as shown on the Pricing Pages.

5.2 Pricing Page: Vendor should complete the Pricing Page by using the pages contained in wvOASIS. Vendor should complete the Pricing Page in full as failure to complete the Pricing Page in its entirety may result in Vendor’s bid being disqualified.

Vendor should type or electronically enter the information into the Pricing Pages through wvOASIS, if available, or as an electronic document. In most cases, the Vendor can request an electronic copy of the Pricing Pages for bid purposes by sending an email request to the following address:

cindy.fisher@wv.gov

6 PERFORMANCE: Vendor and Agency shall agree upon a schedule for performance of Contract Services and Contract Services Deliverables, unless such a schedule is already included herein by Agency. In the event that this Contract is designated as an open-end contract, Vendor shall perform in accordance with the release orders that may be issued against this Contract.

7 PAYMENT: Agency shall pay, as shown on the Pricing Pages, for all Contract Services performed and accepted under this Contract. Vendor shall accept payment in accordance with the payment procedures of the State of West Virginia. The Vendor shall submit an invoice within forty-five (45) days after the completion of approved work and must contain Project Name, Project Number, LUST number (if one has been assigned), WV ID number, performance period (beginning and ending date work was performed). The Notice to Proceed date shall be the beginning of the performance period. The State may retain ten percent (10%) of each invoice –to guarantee that all conditions of the contract have been met. This retainage may be held for a period of six (6) months. However, final payment (except for any retainage which may be held) will only be made after all work and reports specified in this contract are delivered and accepted by the State. All invoices shall show labor and other expenses incurred during the billing period, work accomplished during the billing period and the work yet to be accomplished and include any backup documentation that has been required. Invoices showing costs (unit prices) not clearly identifiable will not be paid. No payment(s) will be authorized for any work incurred as a result of any error on the part of the Vendor.

8 TRAVEL: Vendor shall be responsible for all mileage and travel costs, including travel time, associated with performance of this Contract. Any anticipated mileage or travel costs may be included in the flat fee or hourly rate listed on Vendor’s bid, but such costs will not be paid by the Agency separately.

9 FACILITIES ACCESS: Performance of Contract Services may require access cards and/or keys to gain entrance to Agency’s facilities. In the event that access cards and/or keys are required:

9.1 Vendor must identify principal service personnel which will be issued access cards and/or keys to perform service.

9.2 Vendor will be responsible for controlling cards and keys and will pay replacement fee, if the cards or keys become lost or stolen.

9.3 Vendor shall notify Agency immediately of any lost, stolen, or missing card or key.

9.4 Anyone performing under this Contract will be subject to Agency’s security protocol and procedures.

9.5 Vendor shall inform all staff of Agency’s security protocol and procedures.

10 VENDOR DEFAULT:

10.1 The following shall be considered a vendor default under this Contract.

10.1.1 Failure to perform Contract Services in accordance with the requirements contained herein.

10.1.2 Failure to comply with other specifications and requirements contained herein.

10.1.3 Failure to comply with any laws, rules, and ordinances applicable to the Contract Services provided under this Contract.

10.1.4 Failure to remedy deficient performance upon request.

10.2 The following remedies shall be available to Agency upon default.

10.2.1 Immediate cancellation of the Contract.

10.2.2 Immediate cancellation of one or more release orders issued under this Contract.

10.2.3 Any other remedies available in law or equity.

11 PERMITS, LICENSES, AND FEES: It will be the responsibility of the Vendor to obtain any and all permits necessary to complete the work described in this contract.

This includes Federal, State, and local permits necessary. No bid item.

12 ADDITIONAL INFORMATION AND REQUIREMENTS

12.1 Exposure to Petroleum Contamination and Other Hazardous

Materials: The State hereby notifies the Vendor that work is to be performed on property where the Vendor’s employees may be exposed to petroleum contamination and other hazardous materials.

12.2 Lab Charges : Lab charges are not a part of this contract. All lab charges shall be directly billed to WVDEP using WVDEP established contracts. It shall be the responsibility of the Vendor to coordinate with the WVDEP contract laboratory to obtain all necessary sample containers, coolers, chain of custody forms, ice, etc., and to deliver the samples to the laboratory in accordance with method collection protocols. If samples are not acceptable due to Vendor error, the Vendor shall resample without any additional charges to the WVDEP. A list of the laboratory contracts will be provided to the Vendor after the award.

12.3 Right of Entry: WVDEP will obtain the necessary right of entry from the owner prior to initiating work at the facility.

13 MISCELLANEOUS:

13.1 Contract Manager: During its performance of this Contract, Vendor must designate and maintain a primary contract manager responsible for overseeing Vendor’s responsibilities under this Contract. The Contract manager must be available during normal business hours to address any customer service or other issues related to this Contract. Vendor should list its Contract manager and his or her contact information below.

Contract Manager: ______________________ Telephone Number: ________________________ Fax Number: ______________________________ Email Address: ____________________________