Specifications.pdf

SPECIFICATIONS CSD-26-10-O

SPECIFICATIONS

SCOPE OF WORK

The Contractor shall furnish all labor, tools, equipment, public safety measures for installation, maintenance, inspection, materials, (which includes bait boxes and traps) and any and all other items necessary to satisfactorily perform all operations in connection with the furnishing of rodent, ant, mosquitoes, termites and other pest control services at various state buildings for the Department of Accounting and General Services, Central Services Division, 729 Kakoi Street, Honolulu, Hawaii 96819 as set forth in this invitation for bid (IFB), including these Specifications, Special Provisions and General Conditions (by reference).

A. GENERAL CONDITIONS

1. All work shall be performed in accordance with applicable Federal, State and

County rules and regulations.

2. The Contractor shall be in possession of all necessary licenses, permits and certifications required for full performance of this contract.

3. The Contractor shall be responsible for providing written, site-specific recommendations to the Contract Administrator about any existing conditions that may contribute to the harboring of rodents and any action needed to correct these deficiencies.

4. The Contractor shall not subcontract any of the services to be provided under this Contract.

5. All provisions of the Occupational Safety and Health Act (OSHA) shall be strictly adhered to.

6. Any damage to buildings, structures, vehicles, plants and other items in the area and adjoining properties shall be repaired and/or replaced by the Contractor at his own expense and to the satisfaction of the Contract Administrator or his designated representative and any injured party.

7. The Contract Administrator or his designated representative will routinely inspect the Contractor’s work to assess the progress and eƯectiveness of the work and to determine the acceptability of the Contractor’s work.

8. Vendor must be able to respond to initial requests sent via email, text or phone within 24 hours of receipt of notification. If a site visit is required, the vendor must be on premises within 2 days of the request.

9. Vendor must ensure that all chemicals used in their application conform to all applicable Federal and State of Hawaii rules and statutes.

B. PEST CONTROL

1. Rodent Control

a. Inspect area on a monthly basis to identify signs of activity, possible entry points and conditions conducive to any activity.

b. Rodent control of exterior areas of occupied buildings shall be accomplished with bait boxes only.

c. Rodent control of interior areas may be accomplished with spring traps, cage traps, and glue traps.

d. Bait Boxes

1) Bait boxes shall be Protecta LP bait stations or approved equal.

2) Install and maintain bait boxes outside and/or inside area.

3) All bait boxes and trapping devices shall be securely attached or anchored to the floor, ground, wall or other immovable surface.

4) The Contractor shall notify the Contract Administrator or his designated representative of the location of the baited boxes and provide the Contract Administrator or his designated representative with an inspection/monitoring schedule.

5) Inspect, clean and date traps during regular service visits.

e. The Contractor shall be responsible for properly, safely, and promptly handling and disposing of all rodent and pest carcasses in a timely manner and in accordance with all applicable County, State and Federal laws, regulations and other requirements.

2. Ant Control

a. Inspect area as needed to identify signs of activity, possible entry points and conditions conducive to any activity.

b. Install and maintain ant traps outside and/or inside area.

c. Inspect, clean and date traps during regular service visits.

3. Mosquito Control

a. Inspect area as needed to identify signs of activity, possible entry points and conditions conducive to any activity.

b. Larvicides or equivalent shall be used to act as growth regulators, preventing larvae from developing into adult mosquitoes, which oƯers a reliable layer of protection in areas with standing water or high moisture.

c. Additional products or equipment may also be recommended depending on the specific conditions and the customer’s needs to ensure comprehensive mosquito control.

d. Inspect, clean and date traps during regular service visits.

4. Termite Control

a. Inspect area as needed to identify signs of activity, possible entry points and conditions conducive to any activity.

b. Install and maintain bait or liquid treatments. All use of termiticides shall conform to the requirements of all applicable Federal and State of Hawaii pesticide laws.

c. Fumigant shall be used in strict accordance with the manufacturer’s directions on the label.

C. LIST OF BUILDINGS

Services shall be provided at the following State office buildings:

1. Princess Keelikolani Building, 830 Punchbowl Street, Honolulu, Hawaii 96813

2. Hale Auhau Building, 425 Queen Street, Honolulu, Hawaii 96813

3. Kekuanaoa Building, 465 South King Street, Honolulu, Hawaii 96813

4. Liliuokalani Building, 1390 Miller Street, Honolulu, Hawaii 96813

5. Kekauluohi Building, State Archives Building, 364 South King Street, Honolulu, Hawaii 96813

6. State Capitol, 415 South Beretania Street, Honolulu, Hawaii 96813

7. Kalanimoku Building, 1151 Punchbowl Street, Honolulu, Hawaii 96813

8. Washington Place, 320 South Beretania Street, Honolulu, Hawaii 96813 Special arrangements need to be made to access this property. Contact Gerald Shioji, Contract Administrator, at 831-6733 to coordinate.

9. Leiopapa a Kamehameha Building, State OƯice Tower (SOT), 235

South Beretania Street, Honolulu, Hawaii 96813

10. No. 1 Capitol District Building, Hemmeter, 250 South Hotel Street, Honolulu, Hawaii 96813

11. Kinau Hale, Health, 1250 Punchbowl Street, Honolulu, Hawaii 96813

12. Keoni Ana Building, Public Safety, 1177 Alakea Street, Honolulu, Hawaii 96813

13. Kamamalu Building, 1010 Richards Street, Honolulu, Hawaii 96813

14. Kamehameha V Building, Post OƯice, 46 Merchant Street, Honolulu, Hawaii 96813

15. State Records Center and Central Services Division Baseyard, 729 Kakoi Street, Honolulu, Hawaii 96819

16. Surplus Property Branch Building, 729 Kakoi Street, Honolulu, Hawaii 96819

17. O R & L Building, Human Services, 333 North King Street, Honolulu, Hawaii 96817

18. Waipahu Civic Center, 94-275 Mokuola Street, Waipahu, Hawaii 96797

19. Kakuhihewa Building, Kapolei State OƯice Building (SOB), 601 Kamokila Boulevard, Kapolei, Hawaii 96707

D. WRITTEN REPORTS

Contractor shall submit to the Contract Administrator or his designated representative written reports following Contractor's completion of each inspection of baited or trapping devises. The report shall include, but not be limited to, location of service, a summary of service/treatment, chemicals used, activities, results of the inspections, number of devices, placement of baited or trapping devices, recommendations for follow-up and any other information necessary to achieve an effective rodent control program. All reports are to accompany each invoice.

E. PRE-BID CONFERENCE AND SITE INSPECTION

Prior to submission of an oƯer, OƯeror shall inspect the Job Site to become thoroughly familiar with existing conditions for the type of work to be performed. Submission of an oƯer shall be evidence the OƯeror understands the scope of work and the Contract requirements and agrees to comply with all Contract requirements including these specifications. No additional compensation will be made by reason of any misunderstanding or error regarding conditions at the service areas or the amount and kind of work to be performed.

Submission of a bid in response to this solicitation shall indicate that OƯeror understands the scope of services to be provided and accepts the terms and conditions of the resulting contract, if awarded. No additional compensation, subsequent to bid opening, shall be allowed by reason of any misunderstanding or error regarding site conditions or work to be performed.

F. EXTRA WORK

For extra work not covered by the Contract, the Contractor shall submit a separate written proposal to the Contract Administrator describing the work to be done and the cost to perform the work. If the proposal is found acceptable, and without further solicitation from other bidders, the Contract Administrator may issue a separate Purchase Order to authorize the work.

Extra work may include, but not be limited to, the installation and monitoring of spring traps, cage traps, and glue traps as may be necessary. Extra work may include pest control for roaches, centipedes, wasps, birds, bee removal, and other pests at various locations. Written reports of each service shall include summary of service/treatment, chemicals used, and pest activity observed before and after service/ treatment. The Contractor must have the proper licenses and certifications to perform the pest control extra work when ordered.

G. ADDITIONAL SERVICE REQUIREMENTS

The Contractor shall be required to furnish additional rodent control services (exterior and/or interior) to any new buildings or any building not initially listed herein. T h e Contractor shall submit a proposal to the State listing the quantities of bait boxes for exterior of buildings, spring traps, cage traps and glue traps for interior of buildings to be installed and monthly cost for maintenance and monitoring.

For existing buildings requiring additional bait boxes for the exterior of the building, spring traps, cage traps and glue traps for interior of building (exterior and/or interior) the Contractor will submit a proposal to the State listing the quantities of bait boxes for exterior of buildings, spring traps, cage traps and glue traps for interior of buildings and any additional monthly cost for maintenance and monitoring. Installation costs shall be included in the monthly maintenance and service costs.

The State reserves the right to add or delete buildings, increase or decrease any exterior and interior maintenance and monitoring services required and increase or decrease the amount of bait boxes, spring traps, cage traps and glue traps. Unit price shall be calculated by dividing the total price quoted for the building by the estimated number of bait stations for that building.

H. CONTRACT ADMINISTRATOR

The Contract Administrator is Mr. Gerald Shioji, Central Services Manager, or his designated representative and may be contacted by calling 808-831-6733 or by email at gerald.m.shioji@hawaii.gov.