Specifications.docx

REQUEST FOR QUOTATION

Prestressed Concrete Box Beams Little Fonzo Bridge S343-47/11-1.15

SPECIFICATIONS

1. PURPOSE AND SCOPE: The West Virginia Purchasing Division is soliciting bids on behalf of West Virginia Division of Highways District 3 Bridge Department to establish a contract for the one time purchase of Prestressed Concrete Box Beams and accessories for Little Fonzo Bridge Project No. S343-47/11-1.15.

2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below. Additional definitions can be found in section 2 of the General Terms and Conditions.

2.1 “Contract Item” means Prestressed Concrete Box Beams and accessories as more fully described by these specifications.

2.2 “Pricing Page” means the pages, contained in wvOASIS or attached as Exhibit A, upon which Vendor should list its proposed price for the Contract Items.

2.3 “Solicitation” means the official notice of an opportunity to supply the State with goods or services that is published by the Purchasing Division.

3. GENERAL REQUIREMENTS:

3.1 Mandatory Contract Item Requirements: Contract Item must meet or exceed the mandatory requirements listed below.

3.1.1 Contract Item #1 – Exterior Beams

3.1.1.1 Exterior Beams must be 27” deep by 36” wide by 55’-6” overall length. (54’-0” c-c bearing anchor bolt holes). The beams shall not be skewed.

3.1.2 Contract Item #2 – Interior Beams

3.1.2.1 Interior Beams must be 27” deep by 36” wide by 55’-6” overall length. (54’-0” c-c bearing anchor bolt holes). The beams shall not be skewed.

3.1.3 Contract Item #3 – Type B1 Elastomeric Bearing Pads

3.1.3.1 Type B1 Elastomeric Bearing Pads must be 1-13/16” thick by 4-3/4” wide by 28” length.

3.1.4 Contract Item #4 – Type B2 Elastomeric Bearing Pads

3.1.4.1 Type B2 Elastomeric Bearing Pads must be 1-13/16” thick by 4-3/4” wide by 15-1/2” length.

3.1.5 Contract Item #5 – Deformed Anchor Bolts

3.1.5.1 Deformed Anchor Bolts must be No. 8 Grade 60 galvanized bar, 1” diameter by 2’-0” length.

3.1.6 Contract Item #6 – Preformed Joint Filler for Bearings

3.1.6.1 Preformed Joint Filler for use around the bearing pads must be 2-1/8” thick. 6.8’ of Joint Filler must be 4-3/4” wide. 30.6’ of Joint Filler must be 7-5/8” wide.

3.1.7 Contract Item #7 – Preformed Joint Filler for Beam Ends

3.1.7.1 Preformed Joint Filler for use at the beam ends must be 1” thick by 27” wide.

3.1.8 Contract Item #8 – Guardrail Assembly

3.1.8.1 Guardrail Assembly must be provided as shown in the plans and must include all necessary studs, nuts and washers.

3.1.9 Contract Item #9 – Post Tensioning Bars

3.1.9.1 Post Tensioning Bars must be 1” diameter. 6 Bars @ 18’-3” are required.

3.1.9.2 Post Tensioning Bars must be threaded and supplied with all hex nuts and other hardware as required in the plans.

3.1.10 Contract Item #10 – 1” Bearing Plates

3.1.10.1 Bearing Plates for exterior beams must be 9” square by 1” thick.

3.1.11 Contract Item #11 – Bridge Guardrail Posts

3.1.11.1 Bridge Guardrail Posts must be designed for a minimum TL-2 crash testing criteria.

3.1.12 Contract Item #12 – Bridge Guardrail

3.1.12.1 Bridge Guardrail must be designed for a minimum TL-2 crash testing criteria.

3.1.13 Contract Item #13 – Grout Stop

3.1.13.1 Grout Stop must be 1” thick sponge rubber or 1” backer rod.

3.1.14 Contract Item #14 – Washers

3.1.14.1 Washers must be 8”x8” squares of 1” thick sponge rubber with a 3-1/2” diameter hole in the center.

3.2 Mandatory Requirements: Vendor must meet or exceed the mandatory requirements as shown below:

3.2.1 All Prestressed Concrete Box Shaped Beams shall be manufactured in accordance with the attached plans for State Project No. S343-47/11-1.15.

3.2.2 Prior to delivery, all Beams, Accessories and Optional Items shall be inspected for acceptance in accordance with Section 603 of the Division of Highways Standard Specifications Roads and Bridges adopted 2010 and as modified by any Supplemental Specification and attached hereto as Exhibit B.

3.2.3 Cracks developing in a beam may be cause for rejection of the beam. Cracks that are not detrimental to the structural integrity of the beam, as determined by Division of Highways, may be accepted under the following conditions:

3.2.3.1 Cracks of 0.004 inch or less shall be treated with a coat of a Division of Highways approved sealer.

3.2.3.2 Cracks of more than 0.004 inch shall be treated with a second coat of a Division of Highways approved sealer or epoxy injected.

3.2.3.3 A list of West Virginia Division of Highways approved concrete sealers may be found at: www.transportation.wv.gov/highways/mcst/Pages/707.12concseal.aspx.

All concrete sealer and epoxy injection required for acceptance shall be performed at no additional cost to the Division of Highways.

4. CONTRACT AWARD:

4.1 Contract Award: The Contract is intended to provide Agencies with a purchase price for the Contract Items. The Contract shall be awarded to the Vendor that provides the Contract Items meeting the required specifications for the lowest overall total cost as shown on the Pricing Pages.

4.2 Pricing Page: Vendor should complete the Pricing Page in full as failure to complete the Pricing Page in its entirety may result in Vendor’s bid being disqualified.

Vendor should type or electronically enter the information into the Pricing Page to prevent errors in the evaluation.

5. PAYMENT:

5.1 Payment: Vendor shall accept payment in accordance with the payment procedures of the State of West Virginia. Methods of acceptable payment must include the West Virginia Purchasing Card. Payment in advance is not permitted under this Contract.

6. DELIVERY AND RETURN:

6.1 Shipment and Delivery: Vendor shall deliver the Contract Items in accordance with the following procedure after receiving a purchase order or notice to proceed. Contract Items must be delivered to Agency at the project site.

Upon receipt of a State Purchase Order the Vendor shall submit shop drawings to the District Three Bridge Engineer within twenty (20) calendar days. Shop drawings must be approved by the Division of Highways prior to the manufacture of any beam sections.

All beam sections and accessories shall be available for delivery to the specified delivery site within sixty (60) calendar days after the Vendor’s receipt of approved shop drawings. Should the vendor fail to have the beams available within the 60 day requirement, the vendor may be subject to a penalty of $100.00 per day (Saturdays and Sundays excluded). However, this penalty may be waived by the Engineer subject to written approval of Vendor’s request.

The Division of Highways requires that all of the beam sections and accessories be delivered on the same date. Should the Vendor fail to meet the same day delivery requirement, the vendor shall be assessed a penalty of $2,000.00 per day (Saturdays and Sundays excluded) up to a maximum of $10,000.

Prior to delivery, all Beams, Accessories and Optional Items shall be inspected for acceptance in accordance with Section 603 of the Division of Highways Standard Specifications Roads and Bridges adopted 2010 and as modified by any Supplemental Specification.

6.2 Late Delivery: The Agency placing the order under this Contract must be notified in writing if the shipment of the Contract Items will be delayed for any reason. Any delay in delivery that could cause harm to an Agency will be grounds for cancellation of the Contract, and/or obtaining the Contract Items from a third party.

Any Agency seeking to obtain the Contract Items from a third party under this provision must first obtain approval of the Purchasing Division.

6.3 Delivery Payment/Risk of Loss: Vendor shall deliver the Contract Items F.O.B. destination to the Agency’s location.

6.4 Return of Unacceptable Items: If the Agency deems the Contract Items to be unacceptable, the Contract Items shall be returned to Vendor at Vendor’s expense and with no restocking charge. Vendor shall either make arrangements for the return within five (5) days of being notified that items are unacceptable, or permit the Agency to arrange for the return and reimburse Agency for delivery expenses. If the original packaging cannot be utilized for the return, Vendor will supply the Agency with appropriate return packaging upon request. All returns of unacceptable items shall be F.O.B. the Agency’s location. The returned product shall either be replaced, or the Agency shall receive a full credit or refund for the purchase price, at the Agency’s discretion.

6.5 Return Due to Agency Error: Items ordered in error by the Agency will be returned for credit within 30 days of receipt, F.O.B. Vendor’s location. Vendor shall not charge a restocking fee if returned products are in a resalable condition. Items shall be deemed to be in a resalable condition if they are unused and in the original packaging. Any restocking fee for items not in a resalable condition shall be the lower of the Vendor’s customary restocking fee or 5% of the total invoiced value of the returned items.

7 VENDOR DEFAULT:

7.1 The following shall be considered a vendor default under this Contract.

7.1.1 Failure to provide Contract Items in accordance with the requirements contained herein.

7.1.2 Failure to comply with other specifications and requirements contained herein.

7.1.3 Failure to comply with any laws, rules, and ordinances applicable to the Contract Services provided under this Contract.

7.1.4 Failure to remedy deficient performance upon request.

7.2 The following remedies shall be available to Agency upon default.

7.2.1 Immediate cancellation of the Contract.

7.2.2 Immediate cancellation of one or more release orders issued under this Contract.

7.2.3 Any other remedies available in law or equity.

Revised 10/27/2014