Specifications.docx
DOCX document 26 KB Posted
- Attached to
- UTV WITH 1, 000 CC DIESEL ENGINE
- Solicitation number
- ARFQ 0305 FOR1800000004 1
- Issued by
- Taylor County, West Virginia
About this file
This is a Request for Quotation specifications document from the West Virginia Division of Forestry for the one-time purchase of a single Utility Task Vehicle (UTV). The solicitation seeks bids for a 1,000cc or greater diesel-powered UTV equipped with specific mandatory features including a liquid-cooled OHV diesel engine with fuel injection, a minimum 9-gallon fuel tank, hydraulic disc brakes, steel front bumper, 1,000-pound bed capacity with dumping capability, four-wheel drive with differential lock, three-person seating capacity, minimum 6-ply rating tires, speedometer with odometer, skid plates and CV joint protection, and minimum 12-inch ground clearance. The contract item must include a minimum one-year warranty. Delivery is required within 30 working days of receiving a purchase order or notice to proceed to the Division of Forestry office located at 61 Fifth Street, Building 1, Suite 201, Buckhannon, West Virginia 26201. The contract will be awarded to the vendor offering the lowest overall total cost for a UTV meeting all specified requirements.
The contract award is based solely on price for items meeting the mandatory specifications, with no additional equipment to be included in the pricing. Vendors must complete the pricing page in its entirety, with incomplete submissions subject to disqualification. Payment will be processed according to West Virginia state procedures on an F.O.B. destination basis. The vendor bears the risk of loss during delivery and is responsible for shipping costs. Late deliveries must be reported in writing, and delays that could cause harm to the agency may result in contract cancellation or the agency procuring the vehicle from a third party at the vendor's expense. Unacceptable items will be returned at vendor expense with no restocking charge, and vendors must either replace items or provide full credit or refund at the agency's discretion. Vendor default includes failure to provide items according to specifications, failure to comply with applicable laws and requirements, and failure to remedy deficient performance upon request.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Final_ARFQ_0305_FOR1800000004_1_ARFQ_FORM.PDF | ||
| Terms and Conditions.pdf | ||
| Purchasing Affidavit.pdf | ||
| Vendor Preference.pdf |
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Text version
REQUEST FOR QUOTATION
Utility Task Vehicle
SPECIFICATIONS
1. PURPOSE AND SCOPE: The West Virginia Division of Forestry is soliciting bids to establish a contract for the one time purchase of ONE (1) Utility Task Vehicle (UTV).
2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below. Additional definitions can be found in section 2 of the General Terms and Conditions.
2.1 “Contract Item” means 1,000cc or greater diesel powered UTV as more fully described by these specifications.
2.2 “Pricing Page” means the pages, contained in wvOASIS or attached as Exhibit A, upon which Vendor should list its proposed price for the Contract Items.
2.3 “Solicitation” means the official notice of an opportunity to supply the State with goods or services that is published by the Purchasing Division..
3. GENERAL REQUIREMENTS:
3.1 Mandatory Contract Item Requirements: Contract Item must meet or exceed the mandatory requirements listed below.
3.1.1 1,000cc diesel powered UTV
3.1.1.1 Must have a 1000cc or greater liquid-cooled OHV diesel engine.
3.1.1.2 Must have fuel injection
3.1.1.3 Must have minimum fuel tank capacity of 9 gallons.
3.1.1.4 Must have hydraulic disc brakes.
3.1.1.5 Must have front bumper constructed of steel.
3.1.1.6 Must have 1,000 pound bed capacity or greater with dumping capability.
3.1.1.7 Must have four wheel drive with differential lock.
3.1.1.8 Must have 3 person seating capacity.
3.1.1.9 Must have minimum of 6 ply rating tires installed.
3.1.1.10 Must have speedometer with odometer.
3.1.1.11 Must have skid plates and CV joint protection installed.
3.1.1.12 Must have minimum ground clearance of 12 inches.
3.1.1.13 Must have minimum one year warranty.
4. CONTRACT AWARD:
4.1 Contract Award: The Contract is intended to provide Agencies with a purchase price for the Contract Items. The Contract shall be awarded to the Vendor that provides the Contract Items meeting the required specifications for the lowest overall total cost as shown on the Pricing Pages.
4.2 Pricing Page: Vendor should complete the Pricing Page by pricing UTV as listed in specifications no extra equipment added. Please price as specified Vendor should complete the Pricing Page in full as failure to complete the Pricing Page in its entirety may result in Vendor’s bid being disqualified.
Vendor should type or electronically enter the information into the Pricing Page to prevent errors in the evaluation.
5. PAYMENT:
5.1 Payment: Vendor shall accept payment in accordance with the payment procedures of the State of West Virginia.
6. DELIVERY AND RETURN:
6.1 Shipment and Delivery: Vendor shall ship the Contract Items immediately after being awarded this Contract and receiving a purchase order or notice to proceed. Vendor shall deliver the Contract Items within 30 days working days after receiving a purchase order or notice to proceed. Contract Items must be delivered to Agency at 61 Fifth Street, Building 1, Suite 201; Buckhannon, WV 26201.
6.2 Late Delivery: The Agency placing the order under this Contract must be notified in writing if the shipment of the Contract Items will be delayed for any reason. Any delay in delivery that could cause harm to an Agency will be grounds for cancellation of the Contract, and/or obtaining the Contract Items from a third party.
Any Agency seeking to obtain the Contract Items from a third party under this provision must first obtain approval of the Purchasing Division.
6.3 Delivery Payment/Risk of Loss: Vendor shall deliver the Contract Items F.O.B. destination to the Agency’s location.
6.4 Return of Unacceptable Items: If the Agency deems the Contract Items to be unacceptable, the Contract Items shall be returned to Vendor at Vendor’s expense and with no restocking charge. Vendor shall either make arrangements for the return within five (5) days of being notified that items are unacceptable, or permit the Agency to arrange for the return and reimburse Agency for delivery expenses. If the original packaging cannot be utilized for the return, Vendor will supply the Agency with appropriate return packaging upon request. All returns of unacceptable items shall be F.O.B. the Agency’s location. The returned product shall either be replaced, or the Agency shall receive a full credit or refund for the purchase price, at the Agency’s discretion.
6.5 Return Due to Agency Error: Items ordered in error by the Agency will be returned for credit within 30 days of receipt, F.O.B. Vendor’s location. Vendor shall not charge a restocking fee if returned products are in a resalable condition. Items shall be deemed to be in a resalable condition if they are unused and in the original packaging. Any restocking fee for items not in a resalable condition shall be the lower of the Vendor’s customary restocking fee or 5% of the total invoiced value of the returned items.
7 VENDOR DEFAULT:
7.1 The following shall be considered a vendor default under this Contract.
7.1.1 Failure to provide Contract Items in accordance with the requirements contained herein.
7.1.2 Failure to comply with other specifications and requirements contained herein.
7.1.3 Failure to comply with any laws, rules, and ordinances applicable to the Contract Services provided under this Contract.
7.1.4 Failure to remedy deficient performance upon request.
7.2 The following remedies shall be available to Agency upon default.
7.2.1 Immediate cancellation of the Contract.
7.2.2 Immediate cancellation of one or more release orders issued under this Contract.
7.2.3 Any other remedies available in law or equity.
Revised 10/27/2014
File details come from the government source that posted it. Updated .