Specification_draft_8-23-24_Final.pdf

8.23.2024

TDOT Specifications Page 1

Tire Recycling and Disposal

Specifications

Tennessee Department of Transportation (TDOT) is seeking services for tire recycling and disposal. This will include services which will provide a trailer to be delivered by the contractor and filled by TDOT personnel on location, then picked up by the contractor upon TDOT request and replaced with an empty trailer. This service will take place at multiple locations across the State. This will also include the ability for TDOT personnel to make deliveries of waste tires to the contractor’s locations.

A. Scope:

A. 1. The contractor shall provide all goods or services and deliverables as required, described, and detailed below and shall meet all service and delivery timelines as specified in this scope of work.

A.2. The contractor shall provide tire recycling and disposal operations on site at the locations listed below:

a. TDOT Region One 7345 Region Lane Knoxville, TN 37901 Contact: Eric Wolfenbarger 865-594-2697

b. TDOT Region Two 7501 Volkswagon Drive Chattanooga, TN 37416 Contact: Lonnie Hinkle 423-510-1231

c. TDOT Region Three 6601 Centennial Boulevard Nashville, TN 37243 Contact: Randy Maness 731-747-5014

d. TDOT Region Four 300 Benchmark Place Jackson, TN 38301 Contact: Josh Waller 731-935-0265

TDOT Specifications Page 2

e. TDOT District 39 (Belfast) 2099 Fayetteville Highway Belfast, TN 37019 Contact: Jacob Sargent 931-272-7355

A.3. The contractor shall provide tire recycling and disposal operations as follows:

a. Contractor is required to place one (1) enclosed trailer a minimum of forty-eight feet (48’) long by one hundred two inches (102”) wide at each location listed in Section A.2.

b. Contractor shall remove trailer with tires from site within three (3) working days after notification from TDOT to remove the tires. Contractor shall exchange full trailer with an empty trailer at that time. Contractor shall provide list of contact persons to call when trailer is full. Recycling of tires will be documented by certified weigh tickets and end-use certification sheets. These documents shall be included with the invoice.

c. All work performed on the State's premises shall be completed during the State's standard business hours (Monday through Friday: 8:00 a.m. - 4:30 p.m. local time except state holidays).

d. Contractor is required to accept delivery of waste tires to the contractor’s location by TDOT personnel. Contract will provide addresses where waste tire deliveries may be made across the state. A certified weigh ticket will be provided to TDOT driver when this delivery method is utilized and transaction is completed.

e. Recycling of tires must be completed in an environmentally sound manner and in accordance with all applicable state and federal environmental regulations for the recycling of used tires. The Contractor shall provide the State with a written statement providing information as to how this will be accomplished.

f. TDOT reserves the right to remove locations from the list in Section A.2. upon sixty (60) days written notice if deemed necessary by the State, with no monetary liability to the State.

B. State Responsibilities

The State will provide an area at each location listed in Section A.2. for the storage receptacle and will barrel stack the tires in the receptacle.

C. Payment

Compensation: The payment methodology of this contract shall constitute the entire compensation due the contractor for all goods and services provided under this contract regardless of the difficulty, materials or equipment required. The payment methodology includes all applicable taxes, fees, overhead, and all other direct and indirect costs incurred by the contractor. No travel compensation shall be allowed.

a. The contractor’s compensation shall be contingent upon the satisfactory provision of good and services as set forth in section A.

b. The contractor shall be compensated based upon the following categories and rates:

TDOT Specifications Page 3

Tire, Pick up and disposal service $/TON

Enclosed Trailer, Rental $/MONTH

Tire, TDOT Delivery to Recycling Location for Disposal $/TON

D. Bid Items & Estimated Quantities

For this sixty (60) month contract, please bid using the following estimated quantities:

a. Tire, Pick up and disposal service Estimated Tons: 1200

b. Enclosed Trailer, Rental 5 locations x 60 months = 300 Months

c. Tire, TDOT Delivery to Recycling Location for Disposal Estimated Tons: 5200